Customize Your Business Invoice Forms for Export Effortlessly

Business invoice forms for Export

Hi, let me show you how African exporters use IncoDocs.com to create Commercial Invoice documents. As an example, let’s say that I am an Exporter in Africa and I have shipped a 20’ container of Bitter Kola to my customer in the USA. At the top, I need to select an Exporter. I can select from my list, or click create new then add and save new company details. Let’s select African Exports. The Consignee, I will select from my pre-saved list, (American Food Co). Please note, not all fields on this document are required. If you do not have any information, you can skip them if you want to. My Method of Dispatch is by Sea. Type of Shipment I choose is Full Container Load (FCL). If I know the Vessel and Voyage, I enter the details here. Okay. Voyage, 160W. My Port of Loading is Lagos. I choose my Date of Departure. Port of Discharge is Long Beach in the USA. Final Destination, Long Beach. Okay. On my right-hand side, This is where I get to fill in the reference details. If there is a 3rd party involved, this is where I get to select a 3rd party. So, for this invoice, I'll just put 2 and the dates. Bill of Lading and all that details, I'll just keep them for now. Country of Origin of goods, that's Nigeria. Country of Final Destination is the United States. Now, for the methods of payment, Let’s say “50% DEPOSIT, BALANCE UPON BILL OF LADING” Now, this is where I get to add my products into my invoice. I can click or create new to add and save new products details or I can simply select my products from my pre-saved list, let’s select Bitter Kola. As you can see, it automatically populates these fields, Description of goods and all that fields from here. I do not need to manually enter the details or the type. All I need to do is to fill in my quantity, I'll just add 25 metric tonnes here. You can click on Add Line to add new products to your invoice. This Additional Information, this is where you fill in additional information. Let’s say, ’20 DAYS LEAD TIME AFTER DEPOSIT’. I can add my Bank Details if I want to. This is where I get to Add Extra Charges. This can be for any additional freight or surcharges. On there, the IncoTerm, I'll choose FOB, the place is LAGOS. I'll choose my Currency, USD. Place of Issue, still LAGOS, Date of Issue, I choose my dates. Signatory Company should be my Company, AFRICAN EXPORTS. For the Name of Authorized Signatory, my name. For the signature, you can either use your mouse to sign here but if you have your signature saved with your profile, all you need to do is to click Use Profile Signature. It automatically populates that for you. Once you're done, just go over your document to be sure that you fill in the required fields and then, click Save and finish. You see? Here's a preview of our document. You can Edit Document, you can Download, you can Print. So, let us download this. And we will just click Preview. Good. This is my Commercial Invoice created in IncoDocs.com. Thank you.