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Cake bill format for HighTech

hello there thank you for your interest in the cake ninja invoice this is a quick simple little invoice that you can either print or email to your customers and the first thing you're going to want to do is customize it to your actual business so you'll put your address here you can put your name and address both or you can put put just your address because your name will be here with your logo I assume if it's not then go ahead and put your name and address here your phone your website your Facebook page and your email any of that stuff can either be eliminated or you can add more so if you want to put your website here for example and you want it if you're going to send it to them electronically and you want that to be a link you just insert and you go to link and then you'll put the name of your website here and you'll cut and paste your link here so they could click easily to your website but I didn't do that because I almost always print them and almost never send them so you can do that with any of these cells so the next thing you're going to want to do is change the logo here this from this template what you'll do is you'll insert you'll click on it like I did with so it has the blue squares around it then you'll insert an image go to image over cells then this will come up and you can either upload it from your computer you can take a snapshot you can look by URL you can look on Google Drive or do a general search at any rate wherever you find it this is where you're going to upload the image once you choose one of these options it'll walk you through it so then the stuff in red is the stuff you're going to edit also down here you'll put your Facebook page and your Google Sites or your website so that they can review you that's just duplicated because people sometimes need to be told two or three times what your website and your Facebook page are ok so then what you'll do once you have this all customized on your own on the master then you'll go and you'll make a copy of it let's say you want to make your fur invoice you will duplicate and when you duplicate you'll get another one right here I'm eight I got another one and I named it Romero you could name it by the name of the customer which I do or you could name it by the name of the cake like shark cake or baptism cake okay so all of this is already pre formulated to have your information on it you won't have to do that every time because you'll be copying the master so what I've done here as I put his name in if I wanted to put his address and phone an email I could if I'm going to meet him that's where I'll put it if it's a delivery I'll put the name the address and the contact of that person at the address the invoice number the date if you click on this twice a calendar will come up and show you so you can choose from the date that it's written and then the same thing here on the due date and then you'll go down and you'll write a description here you can be as briefers detailed as you want so let's say here that you gave him a chocolate cake one of them that was 65 and so I flipped this 65 in and this came out automatically okay so let's do this so I can show you how that works then I also had a 24 vanilla cupcake order for him so one dozen twenty for a dozen and when I click it watch what happens here that comes up automatically right so when you get all these in all you're going to enter are these different cells for each item that you've sold it'll all automatically then come up here it'll automatically sub to and if you want to give this person a discount so let's say I gave him a $5 discount so that takes that off of there your tax is also calculated automatically by this formula up here and my tax happens to be seven point three one two five so that's what that calculated at if yours is a two percent tax you would put point O two if yours is a nine percent or a nine point five percent you would put 0.095 person in here okay so that is something that you will have to customize on your own on your master so that it always calculates the same if you are not charging tax just go ahead and take this formula completely off and put a zero in there and then that will be fine then this is calculated total due and he already paid me through PayPal let's say so he paid me ninety five ninety ninety fourteen so he doesn't owe me anything or let's say he gave me a deposit of fifty and he owes me 40 and he's gonna pay me when he picks it up okay then you can also say what kinds of things are in this if there's alcohol in it if there's gluten in that if there's some nuts whatever you'd like to say I also put small choking hazards say for smash cakes if there's fondant on it I always always always tell people that get smash cakes with fondant that it's a choking hazard and if there's a anyway we could do it without fondant let's do it if they insist they need to know that that's a hazard this is instructions for storing the cake until serving also a place for you to ask for a nice review I print two of them out and I'll show you how to do that in a minute one they sign and I keep and one I give to them and this just says that they've received it they're responsible for it once it leaves your hands now let's say that you want to change this blue color okay it's blue on top and bottom I have mine actually at pink so what you will do is you will highlight all these cells right here and then you will just go up to fill color and change it to whatever color you want it to be okay I have it blue right now all right so let's go through the printing so you'll go up here so you have everything all ready to go you're happy with everything and you can change it when before I go to that you can change this color anything you want to always be the same you'll change it on the master if it's something that's going to be different every time then you wouldn't change it on the master but if you want some master to always be the same then that's where you'll change it all right so let's go print mr. Romero's invoice so it will come up under the little print icon it looks good it's all on one page looks wonderful and happy with it so I'll push next and your print situation will come up with your printer this is a black and white printer only so that's why it looks black and white but if I wanted it in color I would choose my other printer which is a color printer so you can do it whichever way and then you would do print and then if you and I would go ahead and print to like I said give them one to sign and then give them one to keep and you keep the signed one so I'm going to cancel that now if you want to send it to them as a PDF that's super simple all you will do is go up to file download as a PDF and it will come up and then you'll do export and your PDF will be downloaded into place the file that you choose it to be in so then when you go to email it you just choose it as an attachment from that file that you've put it in super simple so I hope that explains everything about how this invoice works I love it I use it all the time it's simple it's clean it's fast the math is always done right so thank you and also if you want to check out the other products that I have on YouTube the cake ninja spreadsheet for pricing and also the wedding contract go ahead and check it on the YouTube site under Taos Cakes thank you bye-bye