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Cleaning services invoice example for Operations

hi everyone welcome to the channel the business of commercial cleaning our main topic tonight is contracts or service agreements let's talk about it before we get into it i just want to let you know if you stick around at the end of the video i'm going to show you where you can download the free template that we're about to go over you can go into it and you can edit it and change everything to your business and your client all right this is the service agreement that i use in my business i do have to tweak it for every new client as every client is a little different but i broke it up into three sections here this is the top section you'll just replace this top square here with your logo and then you can see it says this agreement dated and you will change the date here to the start date of the contract is made between just anywhere where i get these brackets you just replace with the information that it asks for so you'll put your company name here so abc cleaning llc and then the next bracket is your company name again but this is the short version so you can just say abc cleaning and leave off the llc and then you'll put your full address if you do not have an office you can just use your home address or your home office and then it's going to ask for your client's name and your client's full address and then the word client right there will stay just as it is and then it'll read both your company name and client agree that your company name will begin services on blank date whatever the start date is of the contract with the following terms and conditions all right now the middle section is the conditions or the terms of the agreement i have mine broken into eight sections section one client agrees to contract your company insert your company name to perform general cleaning services blank number of days per week just insert one day per week three days per week five days per week seven days per week or even if they go in if you go in bi-weekly you just change that to every other friday or whatever day it is at a monthly rate of and then you just calculate the rate that you're going to charge and insert that price here section 2 insert your company name will provide all chemicals equipment labor and supervision client will provide all restroom paper products hand soap and trash can liners now this is different obviously you would have to change this section three this service agreement is obtained by insert your company name who hereby agrees to comply with the terms and conditions of this agreement this is just saying that that you will comply with this agreement section 4 client agrees to verbally notify insert your company name of any non-performance prior to a written notification so this is just saying if they have any problems with any services that they will contact you and let you know before they write you an official written notice section 5 client agrees that during the terms of this agreement and within 90 days after termination of this agreement will not employ directly or indirectly any employees or agent representatives of your company this is so that they can't steal your employees or terminate the contract and keep your employee on to do the cleaning and just pay them at a lower rate section six this agreement is for a term of one year which shall commence on the date of the agreement this agreement shall be automatically renewable on the anniversary date with the same terms and conditions unless either party shall give written notice of termination at least 30 days prior to said anniversary date both parties shall have the right to terminate this agreement without cause with a 30-day written notice to the other party or immediately it loses funding for its operations or programs so this is basically just saying that either party can cancel any time with a 30-day written notice if it's due to a loss of funds or operations such as either party shuts down then no notice is to be given section 7 the terms invoices are sent out the last week of each month with current payment due by the 15th of the following calendar month a late charge of 30. 35 dollars per month will be assessed on all delinquent accounts so this section here section 7 is just saying that on the last week of the month i will send out an invoice for that month's cleaning and then it's due by the 15th day of the following month section 8 insert your company name annually observes the following federally recognized holidays new year's day president's day memorial day 4th of july labor day thanksgiving and christmas now this year you can just put whatever holidays that your company will observe letting them know that you will not be cleaning on these days if one of these days falls on a date that you're supposed to clean it's up to you if you clean it on that day or you can schedule it for the day before or the day after or if it's a five day a week contract you may just have to skip a deal and those are the terms of the service agreement that i use and last is the bottom section this section here where it says client's full business name you'll just change that to their business name and over on the right your company name change that to your company name and you each party will date print their name their title and their signature to officially start the contract and big things to remember with the contract or the service agreement is to keep it simple unless you're dealing with a contract that's paying you 5 000 or more per month you just keep it simple what are you using for a service agreement right now all right you made it to almost the end so i'll keep my promise to get that download for that service agreement just checking the description it's down there labeled service agreement template you click on that you download it it's a word document you just swap out the logo and put all of your information into it and that's it i really hope that you enjoyed that and don't forget to check out our new facebook group it's for new and aspiring commercial cleaners and so far we just got our first member just the other night the link is in the description and until we meet again i'll see you in the next video and don't forget to subscribe and hit that notification bell