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Down payment invoice sample for non-profit organizations

Welcome to QuickBooks Online for Nonprofits. My name is Ufuoma Ogaga. I am the owner of Goshen ... Bookkeeping & Consulting. I am a Financial Controller and a QuickBooks ProAdvisor ... helping nonprofits to increase profitability one mission at a time. In this tutorial, I will show you how to create ... a sales receipt to track your external donations or upfront ... payments in QuickBooks Online. Use a sales receipt if you get your money right away. If your customer pays you upfront for services or ... products, you need to use a sales ... receipt to record that transaction in QuickBooks. This is also the best option to use if you are tracking ... donations or if you are tracking programs fees or ... membership dues in an external donor database ... system or CRM system. You do need to use a sales ... receipt to record that transaction in QuickBooks Online. To do so, you are going to click on the ... Quick Create plus icon, then select Sales Receipt. If you are tracking your donations in an external ... system, you need to use a sales ... receipt to repeat the same process again in QuickBooks ... Online. So if you are using ... Servantkeeper or Neon, you can create those external ... systems as a customer and then enter the lump sum batch deposit in one sales receipt. So if it is cash or checks, separate it out. So you could enter checks first. Here I am going to show you an example if you are using Vanco system or like PayPal, where they collect merchant ... fees. So here I am creating Vanco ... Payment Solutions as my customer. And I don't need to email this sales receipt out, so I am going to leave the email field blank. My sales receipt date I am leaving that as the default. This is general donation so I am just going to switch my ... location to without donor restrictions. I am going to select the online giving as my payment method. You could choose credit card if you want to. For the reference number field, I do recommend entering the ending batch date of the ... transactions you are entering in QuickBooks Online. So if you get weekly batch reports from Vanco or ... monthly batch reports from Vanco. And, if you are entering those ... transaction in based on how they occurred or based on how the funds were transfered to ... your bank account. Enter that ending date as a ... reference number in the reference number field You want to leave the Deposit To as Undeposited Funds ... because you are going to record the merchant fees in the banking center. So you are not going to do ... the fees here. Here you are going to record ... the gross transaction. Under here and under the product and service line, you are going to create a product and service that is called Tithes and Offerings or General ... donations or whatever you call your products and ... services. You are going to create one ... in the product and service line. Pause this video and go watch my products and ... services video if you haven't done so. And this is a sample, so I am leaving everything as ... the default. In the description field, you can enter anything you want such as online donation ... from merchant processor system. I am entering 200 as my amount and class is General Fund. You can repeat the message from the top and put it in the ... message displayed on the invoice field. In the attachment section, attach a copy of the batch ... report from the external system, and then click save and close to save the sales receipt. To see a copy of the sales receipts that we just created in QuickBooks, click on the Sales tab at the left navigation bar, then select All Sales. Then, click on the tab that says paid within the last 30 days. And here, you will see that the list has ... been filtered and at the top you will see the John ... Foundation Grant that we created, and the Vanco payment solutions sales receipt that we created. Thank you for watching!