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this employee scheduling workbook is built to be  a flexible tool for creating weekly work schedules   schedules can be fully customized to suit  one to three working shifts for up to 100   employees in either four or six week  scheduling blocks the workbook can be   filled with your own employee information  including employment type and employee role   schedules automatically tally the  number of required workers and a   convenient dashboard provides a breakdown  of the hours included in each work schedule   when first using the workbook you should enter  employee information and select preferences   before creating a work schedule in order to begin  select the lists tab at the bottom of the workbook the first table on this sheet is the employee  summary table this table is where you'll enter   the employee names you'd like to be available  for selection when creating a work schedule   in addition to names you can also enter employment  type and employee role for each employee in the   table to choose the employee roles available  for selection you can use the employee role   types table to the right of the worksheet in  order to set up your own employee roles you   can either replace an existing entry or type a  new entry into the next blank row of the table the final section of this sheet  is the weekday format option   this setting determines how weak days are  displayed on the schedule and it can be   set to one of the three options by using  the drop down menu at the top of the table   after you finish setting up the list sheet select  the settings sheet at the bottom of the workbook   this sheet is where you can select your  preferences for how you'd like the work   schedule to be displayed here you can use the  check boxes to determine the number of scheduled   shifts and choose between four and six week  scheduling blocks the number of employee slots   on the schedule is also selected on the sheet by  choosing an option from the drop down menu every   available slot on the schedule doesn't need to  be filled so select the option that will provide   enough total spaces to meet your schedule's  needs once you've set up your preferences   you can create a schedule by selecting the  schedule tab at the bottom of the workbook this   tab is where work schedules are created before  creating your first schedule you have the option   to replace the company name and company logo  placeholders with your own company information if you'd like to add your company's logo  to the schedule delete the placeholder   image and select the insert  tab at the top of the workbook from here select the pictures icon and  select this device on the menu that appears   in the file select window navigate to  the location of your company's logo   select the logo file and click the insert  button to load the image into the workbook   once you've resized the logo as needed drag the  image to fit in place above the scheduling table   now that we've finished setting up the  workbook it's a good idea to save the   workbook file before creating your first  schedule to begin creating a schedule   enter the date of the monday you'd like to  mark the beginning of your work schedule   the correct dates will be automatically generated  and you can enter the required daily workers   by editing each day's people required field  located at the bottom of each shift schedule   to add an employee to the schedule select an  employee name using the drop down menu located   in the far left column of the shift table for each  selected employee the corresponding employment   type enroll are automatically pulled into the  schedule daily work hours for each employee   are entered by filling out the corresponding  date within each employee's row of the table as hours are entered the days  field will adjust to show how   many days the employee is scheduled  to work on this shift's work schedule as the schedule is filled out the total people and  needed people fields at the bottom of the shift   schedule will be automatically calculated repeat  this process as needed in each shift table in   order to complete your personalized work schedule  if you'd like to clear the work hours and create   a new schedule select the clear schedule button  at the upper left hand corner of the worksheet   this action will clear daily hours from all shift  schedules but will keep employee information   and the number of required people for each weekday  and work shift the final portion of the workbook   is the dashboard which can be viewed by selecting  the dashboard tab at the bottom of the workbook this sheet provides a summary of the information  entered into the current work schedule the first   table in the group of tables on the right  displays total daily work hours by work shift the following three tables below provide  additional summaries of total work hours   by both employee role and work shift the final  table in the dashboard displays total weekly   work hours for each employee included in the  work schedule when an employee has totaled   more than 40 work hours within a single week  their total hour account will be highlighted just as with the scheduling sheet you  have the option to replace the company   name and company logo placeholders  with your own company's information   this can be done in the same manner previously  demonstrated on the schedule sheet this concludes   the overview of the employee scheduling workbook  if you'd like to review any of these instructions   a summary can be found on the introduction  tab in the bottom left corner of the workbook