Manage Invoices Overdue for Sales with Ease

Invoices overdue for Sales

hi guys so I saw in a group that somebody was asking regarding what happens if the client doesn't pay their invoice I actually have these situations happen quiet more often than you think it usually happens when a client isn't on installment plan they usually don't pay like their second or third invoice so obviously I've been shooting boudoir for over 60 years now and I've learned a lot of tricks along the way to kind of help push clients along that hadn't paid their invoices yet so what I noticed last year was with clients that we're on an installment plan I would just send them an invoice when their installment was due and I think that after the first installment the second and third one is usually ones they usually like I'm on because of the fact that they've already received the first set of files or there's such amount of time since their shoot that it's not very urgent for to them now to be able to get all their their images so they just kind of live on the those things so you can do a few things you can you know put a late fee on them if they don't pay about a certain time but what I think that is really helpful is if you set some sort of automatic subscription plan as where it would automatically pull the payment from them so you could do it with PayPal PayPal has an enhanced recurring billing fee of twenty dollars and you can charge your client that so you could just tell them hey you be happy to put you on an installment plan it's gonna be a twenty dollar fee if you wanted to do that with PayPal you just pay for the enhanced recurring billing and then you can set up the payments however you want so you could you know break it up into three payments or however you want and then I'll divide it ingly what I really like about the Pay Pal system is that you can actually put down like an itemization of what the clients are getting so that that way they know what their they're paying for and that way you know you can actually look back on the invoice for later reference as well stripe also has a subscription billing plan as well that you can use but I think that was straight you actually have to go in and actually cancel the subscription one that's due so I say there are no three payment plan you have to remember to put it on your calendar to go in and cancel it out third payment but with stripe I think this this description area of what they're actually paying for for the installment is very vague so that way so that can't be a good thing and a bad thing as well I prefer it to be a little bit less being I want to put like the whole description and everything in there so that way I don't get a lot of pushback if like there was some sort of like complication or some sort of complaint regarding there's description or what products they're getting also pay simple has one as well but they are actually I think you have to pay a monthly subscription to them to be able to be on their plan now with PayPal and stripe there you have to know that in order for them to sign up for the the recurring billing you they have to actually take their a little button and I put it on like a web page so you know if you have access to creating multiple pages on your website you can make a page specifically for them and just send them that link and have them sign up for that okay so that will basically kind of help with any clients that you have that her I don't have unpaid invoices because you know the subscription plan basically will automatically draw the payment and I think that with certain subscription plans like stripe they will try it multiple times that they don't get it the first time so that way you don't have to worry about going back and trying to send them another invoice and things like that the other thing that I think really helps with trying to get people to pay their invoices it's having a deletion policy I know a lot of photographers are against this this is just my own personal belief I do think that would be water photography it's very intimate and people would really value boudoir photographers for the back that they keep their photos of these sexy photos private and that's just one of the main reasons why certain women will pay more money for you because you're they know that your photos are gonna be saved so for me because my portfolio is just as I've been doing this for over six years now so I have a really huge boudoir portfolio for there's no reason for me to really keep somebody's photos especially they're not allowing me to the photos I feel like it's a liability really because I don't know if something were to happen down the line where their photos get leaked or you know what if one of them happens become famous or something like that you know I feel like it's a potential lawsuit you know for me to have their photos in a potential heartache for the family if something were to happen and their photos got leaked somewhere so I do have a deletion policy and mine is archived as the images for six months and then after that I purge my system and I will delete their photos and so there's a couple of things you can do my invoice when I send the invoice I say you know you have 30 days to pay this invoice so usually it's like the first the first invoice or the first installment plan or whatever if they don't pay it within 30 days and I say I will you know delete all the files from the system this really helps with getting those payments right away and they're not waiting like you know 60 days to pay for the photos after their viewing okay the other thing that you can do is you can haven't you know like say for instance my policy six months so I will send them an email about about maybe a month before the six-month expiration date I'll say hey um you've reached your you know maximum archival date I am gonna be purging my system on this date or however whatever date you want it to be and at this time you know if you have any unpaid balances please pay it if you do not pay it then I will be purging my files at this time and you would lose them and then also I include you know if you want to purchase the unretouched digital's from the proofing session this is the amount that they are you can charge them however you want you can give them a little discount because you're you know - leaving them or you don't have to give them a discount so they end up purchasing all of them that's great then I could just delete them from the system because they have them they don't end up purchasing them that's fine then I can just delete them so I'll send in an email the month before and then make a week before just kind of reminding them that I will be doing the files this actually has really will helped me getting a lot of unpaid invoices that I don't usually get some you know waiting six months very long for an unpaid invoice I mean if you did that with your cable bill or your electric bill they would cut you off so I think of the deletion policy putting that implementing that it is really in great success for you being able to get your money because after all this is a business and you want to not have all these like I'm paid balances that look just like everywhere right okay so hopefully that this kind of helps you if you're having a little bit of trouble getting some sort of payment from your clients or you know if you don't have these policies in place maybe you might want to rethink it and do some of these things so that way your business can slope a little bit better as always you're welcome to messenger with any questions subscribe to this channel to keep them more tips and tricks I will talk to you next time bye