Streamline Your Processes with a Paid Invoice Template for NPOs

Paid invoice template for NPOs

welcome to QuickBooks Online for nonprofits my name is ofoma Olga I am the owner of Goshen bookkeeping and consultant I am a Financial Controller and QuickBooks ProAdvisor helping nonprofits to increase profitability one mission at a time in this tutorial I will show you how to receive payment on an invoice in QuickBooks Online let's get started when you receive funds for an outstanding invoice you need to apply the funds to the open invoice in QuickBooks Online to close out that invoice if you don't use a received payment transaction against an invoice when you receive funds but record a deposit or as cells receipt transaction instead you will end up overstating your accounts receivable on your balance sheets and overstating your revenue on your income statements to receive payments in QuickBooks Online on an invoice click the quick create plus icon then select receive payments this is the received payment screen in the payee field select the customer name with the open invoice in my example I am going to apply payments you servant keeper invoice that I created before if you cannot remember the customer name but remember the invoice number you can click on defined by invoice number to locate that particular customer with the open invoice select or enter your payment dates select or enter your payment method you can enter a credit card check cash I am going to use check for my example in the reference number field enter the check number in the deposit to field leave it as on the positive funds if you plan to deposit this payments along with other payments received or you could select the appropriate bank account if this payment is being deposited by itself on deposited funds is a QuickBooks generated account that mirrors what happens in real life from the time you receive a payment from a customer to when you go to the bank to deposit the funds think of this account as an in transit to my bank account I will leave mine as on the positive funds under the outstanding transactions section you can also find or locate the invoice number in that field check the box next to the invoice that you want to pay or apply the payment to the payment column will show the full amount of the invoice as well as the amount received box at the top will also show the same amount you can edit any one of these boxes to apply only a partial payment to this invoice in the memo field add any special memo from the physical check or any payment confirmation receipt in the attachment box you can upload a copy of the check received or a copy of the payment receipts that was received you can also print out this payment screen to use as a deposit slips you physically go to your bank to make the deposit once you have completed everything on this screen you can click on the save and new button to save this transaction and add more or you can click on save and close to close out of the screen that is how to receive payments on an invoice in QuickBooks Online thank you for watching