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Pay bill format for R&D

ramps bill pay automates your accounts payable process making it easy for you to pay bills in seconds we support customers using QuickBooks Online zero net suite and Sage intact Integrations I will take you through a quick preview of how you can use ramps bill pay to upload approve and send invoices manage bill payments and vendors and leverage ramp Flex for flexible financing let's click on the bill pay tab on the navig bar to get started we'll start by clicking into settings and setting up the bill payment accounts the account at the top will be the a account used to make payments and the accounts shown will reflect your prever verified accounts in ramp once you have selected the proper account you will select the cash count if you would like to automatically import your purchase orders to be matched to invoices and Link bills purchase orders in your integrated accounting provider you can enable that below to the right you can assign someone from your team as an AP clerk as a default admins and owners have full access to create bills and schedule any payment with Bill Pay however you can designate any ramp user as an AP clerk to view edit and kick off the approval process for bills admins and owners are still the only individuals able to release funds for payment next you can indicate who needs to approve bills before funds are released for payments a best practice is to include the vendor owner to filter out legitimate invoices from potentially fraudulent invoices this is the individual who owns the vendor relationship we will set an approval workflow to include the vendor owner ramp has six different tabs within the bills tab drafts are where your unscheduled and unapproved invoices will live ready for you to take action and schedule your bills you can populate invoice here in a couple of ways and a best practice is to forward emails with bills or invoices to the email address reflected on this page approvals are where your scheduled invoices that require approvals from someone in your company will live bills will not be sent per payment until they have been approved by all designated parties the payments tab is where your bills live that have been scheduled received all approvals and are now just waiting to be paid on a future date the paid tab is where bills will live always available for your reference you can click on the button to export a CSD of payment history if you would like the archive tab is where any bills you or your team have previously archived to a live so you can easily reference them if needed in the flex tab is where you can pay your bill now and pay ramp back in 30 60 or 90 days this will require a separate application within ramp to pay a bill you can start by clicking new bill or drag and drop a PDF straight into ramp if we left this process for any reason you would see the invoice as a draft in the drafts tab the first time you pay a vendor in ramp's bill pay ramp will guide you in setting up the vendor's details when you upload the invoice then we will create the vendor in your accounting software and sync it automatically if this is an existing vendor in your accounting software we'll create this vendor in ramp and match it to your accounting software ramps invoice OCR will extract key information to save you hours of manual work and prevent human error you'll notice the invoice number date and bill due date are automatically filled feel free to add a memo if needed as well line items are pulled out below and categorized automatically based on the vendor's accounting category you can always change this for specific line items if needed you can consolidate the line items into a single line next you will select how you want to pay the vendor ramp supports a variety of different payment methods if you are leveraging ramp Flex you are able to pay the vendor via a or International wire sending International wire payments in US Dollars will incur a $20 flat fee to process the payment you can also send International wires in 40 local currencies below that you'll see that you can also pay via fiscal check or a r card if you schedule a check to be delivered by a date at least six business days out the check will be delivered by that date if you are paying the bill with a ramp card we recommend selecting onetime virtual card for this payment the card will be locked until the bill has received all necessary approvals the limit will reflect the invoice total the card will automatically lock once the bill has been paid with the ramp card or 60 days after the card has been created if you select a and do not have the vendor routing or account information you can use ramp to get this ramp will reach out to the vendor to obtain missing information on your behalf once we collect this information ramp will pay the vendor automatically on the date you set if you need to pay the invoice that day you can leverage our faster payment options such as same day a once you select the payment method you will see the approval flow you set for bill pay once everything looks good you can go ahead and schedule the bill for payment now that you've seen an overview you can explore the bill pay Tab and get started today or sign up for our bill pay overview webinar for more detailed walk through