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Supplier invoice example for IT

processing supplier invoices sounds easy you order some stuff the stuff arrives you get an invoice you have to pay no big deal but if you're not careful this process may eat away your profits give me a few minutes and I'll show you how to save money big time let's take a look at the process if you order lots of stuff you get lots of invoices in various formats paper PDF e invoices EDI and bills from employees on business trips and working offsite to keep it simple let's just say that you receive all your invoices at a single location where an employee is ready to prepare them for the approval process they may book the invoices to the Erp system now or later they will make a copy for the archive in many companies more than one then the invoices are put into folders one for each approver ready for distribution a great thing to have experienced staff who know who is in charge of what some invoices are collected by the approvers themselves others are brought to the desks by an office assistant and those going to remote locations do so by mail sooner or later the invoices will end up on the approvers desk when they get to it believe it or not in nine out of 10 companies they will make a copy for their own future reference getting an invoice copy from the central archive is just too much trouble and then they approve the invoice and forward it to the next in line they too will make a personal copy before approving just in case in accounts payable they are waiting eagerly to book the cost and to pay the invoice already a little late but what happens if the approver is away on a business trip or on vacation the entire process is put on hold time passes and nobody knows what's happening until suppliers start sending reminders and call Accounts Payable impatiently then accounts payable start chasing invoices this costs valuable time and causes stress to the entire organization say goodbye to early payment discounts and hello to statutory interest you're also wasting valuable internal time and basing your company on manual procedures that are hard to audit and even harder to change if you ever need to grow shrink centralize or decentralize your business do you recognize any of this from your organization don't worry there is a much better way introducing next digital workplace processing supplier invoices the next way starts with the same orders the same stuff and the same invoices sometimes lots of invoices as in millions instead of preparing these invoices for approval manually you simply scan them directly into the next business archive available for anyone from anywhere 24/7 no need for manual archiving and personal copies anymore at the same time we automatically update your Erp system with the information from the invoices and Link the two together tightly now the next workflow takes over no need to Remember by heart who approves what invoices next knows who's first in line and second and third ing to your company rules in no time at all every invoice ends up in accounts payable approved and ready to be paid on time in time to cash in on early payment discounts and avoid statutory interest when the invoice reaches accounts payable it's already booked to the Erp system by the Specialists no more scribbling codes and numbers on the circulating paper copy at all times accounts payable staff have full overview and know where every single invoice is in the process and should anyone forget to approve next we'll remind them the next solution works wonders no matter if your colleagues are in the same room on the next floor down the street or across the globe you'll still be able to pay pay on time when you leave for vacation just let next know and your substitute will automatically take over when traveling on business just bring your tablet or mobile and you're still in the loop no delays still on time if you use purchase orders you often don't even have to approve the invoice next we'll perform a three-way match of your PO the delivery and the invoice and only if it doesn't add up you'll be asked to take action otherwise it's sent directly to accounts payable for payment next Works fantastic for paper invoices and equally well for E invoices and EDI worried about compliance don't be next logs everything who what when and where automatically creating a bulletproof audit log this is supplier invoice processing the smart way the easy way the flexible way the scale way the next way it's money in the bank from day one sounds interesting look up next way. softwar today making good business run better