Create Your Terms and Conditions for Invoice Sample for Staffing Effortlessly

Terms and conditions for invoice sample for Staffing

hello and welcome to this video where I'm gonna do one very short very brief on the terms and conditions how you can actually download a copy of my terms and conditions that I send to clients what's included in it and it pretty much covers everything so I'll put a download link in a description below so you can click on to my website obviously just download it or I might copy and paste the independent so I'm gonna run through it tell you why we have you know this particular section in there and also what it's used for and how to actually send it to clients as well so what I want to do is obviously start with that with the definitions part and this just is a legal sort of framework that specifies what a business day is what candidate is what a client is etc etc now the other part is the candidate suitability yeah so it's going to be about candidates what they look like what the recruitment process is like so these two sections one and two I'm not that important they're quite a bit of a read most clients don't actually read these part is pretty standard in every sort of contracts now it just you know defines what each person is just for legal purposes and after that it's you know the one that I would say there a second or most important part which is the fees and notice period so it's pretty much blase I'll leave it to you to obviously read fruit however this section is quite important now with this part it does say the payment terms so I have 14 days sometimes I put it as 28 days don't put 30 but 28 the reason you put 28 is because that's a month 30 days obviously not every month has 20 something months have 28 days in so you want to just make sure 28 days it's a month and also it does say the payment no later than 30 days so if there's ever a late payment you can bring out this agreement and say look you're late on payment this is what you have to do some companies actually you know have a saw payment clause so if they go over you can charge them 350 pounds in admin fees because you're chasing them up after that a lot of companies do do that some don't because it could damage relationships sometimes some companies pay you know every 60 days but if you've got an agreement with them and they're you're happy and you're confident you're gonna receive payment I would suggest obviously not going through there so depend on how you want to do now this section doesn't get picked up too much and I probably I would say one in ten companies will you know if you put a 14-day payment term a lot of them will pick up maybe two out of ten would say you know we pay every 30 days and 30 days is the standard sort of pay time now this is obviously the most important thing and they're you know what you've obviously agreed on you would send the terms and conditions after you've actually agreed with the company so you know you can make it how your own I've put here 15 percent flat fee so you could put 10 percent for the first placement and 15 percent there in something like that if you want to be flexible with it or you can have a flat fee structure so a flat fee of two thousand pounds however you want to do it you can obviously you know be flexible with it depending on what you've agreed now the rest of it is obviously just going through everything else there's a third-party parts as well advertising charges there's nothing to say that we're going to charge them for that you know it's just to say look we can cancel the advertisements and before and after or we won't name you so you can change all those parts and dealing with them now this is another important part as well and we can look at number seven which is the refunds and rebates so it states out that's you know if somebody leaves within five to six weeks you give 40% of the money back now that is after the 30-day so if they haven't paid you can still you know invoice them 40% of that invoice originally so if it was let's say ten thousand pounds a fee you would only they would only have to pay you 40% that's your agreement if they leave after two weeks this is how I've done it and you can obviously change the percentage so you can put eighty percent you can put fifty percent whatever you'd like you can take out this week if you want I do a lot of to month rebate periods as well so this is more on a limitation side as well and it just says you know if anything goes wrong what will happen if there's an injury to the candidate or you know they've been dishonest in their references it covers all of that so literally this is pretty much bulletproof in terms of I've never had any disputes over this terms I've obviously just it's point three and seven are really the ones that I looked at so you want obviously make those adjustments but you probably be talking to them beforehand and then yeah you'd have the company name position dates and signature as well so I use a program called and I actually send it to clients through that which will be electronically signed otherwise if you email it across they have to print it off you know and they have to sign it or get the person to sign it if they're not not in the office and if you send it through it's electronically signed so they'll just type out their name and in theory it does a sort of squiggly signature and in that format and it's legally binding emails you also you can get a read report so you can tell when they've opened it which is always a good thing to know if you send it across you can tell if they're ready and they haven't read it then obviously you don't pressure them you give them a few hours or days if they have read it and you haven't heard anything for two three days you know that you can give them a call and just say look I'm I trust that you've received a term just want to confirm it and go for everything from there if there's any issues you can obviously talk to them from there so yeah that's the terms and conditions I'll put the link in the description below a lot of people have asked me you know where can I get terms and I paid a hundred and forty pounds it was one hours work apparently for a lawyer to develop it so I changed a few bits tweaked it and I'm very happy with it and it's done me very well so yeah I've put the link in the description below go ahead download it and then yeah let me know if you have any