What if ownership changed?

If ownership transferred since registration, provide executed assignment documents or an updated chain of title before filing. USPTO requires accurate owner information; failure to document transfers can lead to rejection or later disputes.

Late filings may be possible within certain grace periods with additional fees, but acceptance is not guaranteed. Prepare evidence promptly and consult counsel about potential restoration or petition procedures.

What qualifies as a specimen?

A specimen must show the mark used in commerce in the context of the goods or services offered. Acceptable examples include product labels, packaging, point-of-sale materials, and live website screenshots showing sale or offering.

Do all classes require specimens?

Yes, generally each registered class requires a specimen demonstrating use for that class. Omitting a class can lead to partial cancellation of the registration.

Is an e-signature acceptable?

Electronic signatures are generally acceptable under U.S. law when the signer demonstrates intent and the record is retained; ensure the platform captures attribution and a reproducible audit trail.

Who can sign the renewal?

The registrant or an authorized representative such as a licensed trademark attorney may sign. If filing through counsel, provide appropriate authorization and attorney registration details.

Electronic Signature
Templates
Other
Trademark Application for Renewal

Trademark Application for Renewal

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

APPLICATION for RENEWAL of MARK

MAIL: BRAD JOHNSON

Secretary of State

P.O. Box 202801

Helena, MT 59620-2801

PHONE: (406)444-3665

FAX: (406)444-3976

WEB SITE: sos.mt.gov

Prepare, sign, submit with an original signature and filing fee

This is the minimum information required

(This space for use by the Secretary of State only)

Filing Fee:

24 Hour Priority Filing Add $20.00

1 Hour Expedite Filing Add $100.00

1. For the purpose of renewing a mark registration with the State of Montana, according to the provisions of 30-13-313, MCA, the undersigned submits the following statements of fact to the Secretary of State.

The mark to be renewed is:

Original Registration No. and a facsimile or drawing is attached. The mark must be identical to the mark originally registered. The applicant has included a specimen showing actual use of the mark on or in connection with the goods and services identified herein.

2. Class Number: Identify the class number of the goods or services from the list on back of page.

PLEASE NOTE: If the original trademark registration was filed before July 1, 2003, the class number must be changed to agree with the new Class of Goods and Services listed on the back of this form. If the original trademark registration was filed after July 1, 2003, the class number(s) must be identical to the class(s) originally registered. A separate renewal form must be used and an additional renewal fee must be submitted for each class if you are renewing more than one class for this mark.

3. The name and street address of the applicant is:

4. The applicant is (check one and complete appropriate lines)

An individual.

A corporation. Identify name of state where incorporated

An association. List names of members and state of organization

A partnership. List the names of partners and state of organization

A limited liability company. Identify the state of organization

A limited liability partnership. Identify the state of organization

A limited partnership. Identify the state of organization

5. The applicant states, under penalty of perjury, that the applicant is the owner of the mark, and that the mark has been and is still in use.

Signature and title:

Date:

Must be signed by the applicant or a member of the firm or limited liability company or an officer of the corporation or association applying for the trademark registration.

* There are important legal and accounting implications with respect to this corporate action. Suitable legal and accounting advice should be secured before submission. The Secretary of State's office encourages that such advice be sought prior to filling out forms to be sure that you understand the terms and procedures.

❖All information provided, including names and addresses of applicants, will be made available on the Secretary of State's web site or upon request.

GENERAL CLASSES OF GOODS & SERVICES
ADOPTED FROM THE UNITED STATES PATENT AND TRADEMARK OFFICE

A SINGLE APPLICATION FOR REGISTRATION OF A MARK MAY INCLUDE ANY OR ALL GOODS UPON WHICH, OR SERVICES WITH WHICH, THE MARK IS ACTUALLY BEING USED INDICATING THE APPROPRIATE CLASS OR CLASSES OF GOODS OR SERVICES. When a single application includes goods or services that fall within multiple classes, the applicant must use more than one form and list one class per form. The applicant will be required to pay the additional registration amount for each class and each form.

GOODS

1. Chemicals used in industry, science and photography, as well as in agriculture, horticulture and forestry; unprocessed artificial resins, unprocessed plastics; manures; fire extinguishing compositions; tempering and soldering preparations; chemical substances for preserving foodstuffs; tanning substances; adhesives used in industry.

2. Paints, varnishes, lacquers; preservatives against rust and against deterioration of wood; colorants; mordents; raw natural resins; metals in foil and powder form for painters, decorators, printers and artists.

3. Bleaching preparations and other substances for laundry use; cleaning, polishing, scouring and abrasive preparations; soaps; perfumery, essential oils, cosmetics, hair lotions; dentifrices.

4. Industrial oils and greases; lubricants; dust absorbing, wetting and binding compositions; fuels (including motor spirit) and illuminants; candles and wicks for lighting.

5. Pharmaceutical and veterinary preparations; sanitary preparations for medical purposes; dietetic substances adapted for medical use, food for babies; plasters, materials for dressings; material for stopping teeth, dental wax; disinfectants; preparations for destroying vermin; fungicides, herbicides.

6. Common metals and their alloys; metal building materials; transportable buildings of metal; materials of metal for railway tracks; non-electric cables and wires of common metal; ironmongery, small items of metal hardware; pipes and tubes of metal; safes; goods of common metal not included in other classes; ores.

7. Machines and machine tools; motors and engines (except for land vehicles); machine coupling and transmission components (except for land vehicles); agricultural implements other than hand-operated; incubators for eggs.

8. Hand tools and implements (hand operated); cutlery; side arms; razors.

9. Scientific, nautical, surveying, photographic, cinematographic, optical, weighing, measuring, signaling, checking (supervision), lifesaving and teaching apparatus and instruments; apparatus and instruments for conducting, switching, transforming, accumulating, regulating or controlling electricity; apparatus for recording, transmission or reproduction of sound or images; magnetic data carriers, recording discs; automatic vending machines and mechanisms for coin operated Apparatus; cash registers, calculating machines, data processing equipment and computers; fire extinguishing apparatus.

10. Surgical, medical, dental and veterinary apparatus and instruments, artificial limbs, eyes and teeth; orthopedic articles; suture materials.

11. Apparatus for lighting, heating, steam generating, cooking, refrigerating, drying, ventilating, water supply and sanitary purposes.

12. Vehicles; apparatus for locomotion by land, air or water.

13. Firearms; ammunition and projectiles; explosives; fireworks.

14. Precious metals and their alloys and goods in precious metals or coated therewith, not included in other classes; jewelry, precious stones; horological and chronometric instruments.

15. Musical instruments.

16. Paper, cardboard and goods made from these materials, not included in other classes; printed matter; bookbinding material; photographs; stationery; adhesives for stationery or household purposes; artists' materials; paint brushes; typewriters and office requisites (except furniture); instructional and teaching material (except apparatus); plastic materials for packaging (not included in other classes); printers' type; printing blocks.

17. Rubber, gutta-percha, gum, asbestos, mica and goods made from these materials and not included in other classes; plastics in extruded form for use in manufacture; packing, stopping and insulating materials; flexible pipes, not of metal.

18. Leather and imitations of leather, and goods made of these materials and not included in other classes; animal skins, hides; trunks and traveling bags; umbrellas, parasols and walking sticks; whips, harness and saddlery.

19. Building materials (nonmetallic); nonmetallic rigid pipes for building; asphalt, pitch and bitumen; nonmetallic transportable buildings; monuments, not of metal.

20. Furniture, mirrors, picture frames; goods (not included in other classes) of wood, cork, reed, cane, wicker, horn, bone, ivory, whalebone, shell, amber, mother-of-pearl, meerschaum and substitutes for all these materials, or of plastics.

21. Household or kitchen utensils and containers (not of precious metal or coated therewith); combs and sponges; brushes (except paint brushes); brush-making materials; articles for cleaning purposes; steel wool; un-worked or semi-worked glass (except glass used in building); glassware, porcelain and earthenware not included in other classes.

22. Ropes, string, nets, tents, awnings, tarpaulins, sails, sacks and bags (not included in other classes); padding and stuffing materials (except of rubber or plastics); raw fibrous textile materials.

23. Yarns and threads, for textile use.

24. Textiles and textile goods, not included in other classes; beds and table covers.

25. Clothing, footwear, headgear.

26. Lace and embroidery, ribbons and braid; buttons, hooks and eyes, pins and needles; artificial flowers.

27. Carpets, rugs, mats and matting, linoleum and other materials for covering existing floors; wall hangings (non-textile).

28. Games and playthings; gymnastic and sporting articles not included in other classes; decorations for Christmas trees.

29. Meat, fish, poultry and game; meat extracts; preserved, dried and cooked fruits and vegetables; jellies, jams, compotes; eggs, milk and milk products; edible oils and fats.

30. Coffee, tea, cocoa, sugar, rice, tapioca, sago, artificial coffee; flour and preparations made from cereals, bread, pastry and confectionery, ices; honey, treacle; yeast, baking-powder; salt, mustard; vinegar, sauces (condiments); spices; ice.

31. Agricultural, horticultural and forestry products and grains not included in other classes; living animals; fresh fruits and vegetables; seeds, natural plants and flowers; foodstuffs for animals, malt.

32. Beers; mineral and aerated waters and other nonalcoholic drinks; fruit drinks and fruit juices; syrups and other preparations for making beverages.

33. Alcoholic beverages (except beers).

34. Tobacco; smokers' articles; matches.

SERVICES

35. Advertising; business management; business administration; office functions.

36. Insurance; financial affairs; monetary affairs; real estate affairs.

37. Building construction; repair; installation services.

38. Telecommunications.

39. Transport; packaging and storage of goods; travel arrangement.

40. Treatment of materials.

41. Education; providing of training; entertainment; sporting and cultural activities.

42. Scientific and technological services and research and design relating thereto; industrial analysis and research services; design and development of computer hardware and software; legal services.

43. Services for providing food and drink; temporary accommodations.

44. Medical services; veterinary services; hygienic and beauty care for human beings or animals; agriculture, horticulture and forestry services.

45. Personal and social services rendered by others to meet the needs of individuals; security services for the protection of property and individuals.

❖ Please be advised that the Business Services Bureau of the Montana Secretary of State will process your business documents within 10 working days of initial receipt. During this period if it's determined that your document doesn't meet statutory requirements, a letter outlining the deficiencies will be returned to the original submitter. If the document is complete and correct, the document will be filed and an acknowledgment copy showing completion returned to the original submitter.

What the Trademark Application for Renewal Is and When It Applies

A Trademark Application for Renewal is the formal filing required to maintain an active federal trademark registration with the United States Patent and Trademark Office (USPTO). Renewals ensure continued federal protection of a mark, confirm ongoing use in commerce, and prevent cancellation or abandonment. In the U.S., registrants must submit periodic declarations of use and renewal filings at statutory intervals to preserve rights; specific filings differ by timing (e.g., post-registration maintenance vs. decennial renewal) and are submitted under the USPTO’s procedures. Accurate renewal preserves exclusivity and supports enforcement.

Why Timely Renewal Matters for Brand Protection

Renewing a federal trademark preserves exclusive rights, prevents abandonment, and keeps enforcement and statutory remedies available. Timely filings also reduce later restoration costs and legal risk.

Who Typically Completes a Trademark Renewal

Choose the signer or filer with legal authority on behalf of the registrant and confirm the correct owner name and specimen of use before submitting.

Small business owners managing one or a few marks
Corporate trademark teams centralizing portfolio maintenance
Outside counsel or trademark specialists handling multi-class portfolios

Stepwise Process to Prepare and Submit a Renewal

Follow these core steps in order to compile the renewal submission and avoid common processing delays.

01

Verify Registration: Confirm registration number and active status in USPTO records.
02

Gather Specimens: Collect clear examples of current commercial use for each class.
03

Confirm Owner Details: Ensure legal owner name and address match the registration.
04

File and Pay: Complete the USPTO form, electronically file, and pay the required fee.

How the Renewal Submission Moves Through the Process

This flow explains what happens after you submit a renewal so you can monitor status and respond to office actions if needed.

Upload: You upload completed form and specimens via the USPTO TEAS system.
Examination: USPTO reviews the filing for completeness and compliance.
Office Action: If issues arise, USPTO issues an office action requiring response.
Acceptance: When accepted, USPTO records the renewal and updates the registration.

Typical Online Renewal Workflow Settings

Common settings and configurations for completing an online renewal through a digital workflow platform or USPTO TEAS submission.

Field	Configuration
Authentication	Email verification or attorney login
Document Types	PDF specimen uploads required
Signature Method	Typed or e-signed by authorized filer
Notifications	Email confirmations and status updates

Digital Signing and Submission Requirements

Ensure the platform you use preserves a reproducible record of the signed renewal and retained evidence for enforcement or audits.

File Formats: PDF is standard for specimens and attachments
Authentication: Email, SMS code, or identity verification
Audit Trail: Timestamp, IP, and signer attribution recorded

Key Elements Included in a Professional Renewal Submission

A complete renewal packet addresses ownership, continued use, applicable fees, and evidence; prepare each element to satisfy USPTO standards and avoid office actions.

Owner Information

Exact legal owner name, mailing address, and entity type matching USPTO records.

Registration Identifier

USPTO registration number and registration date to link the renewal to the correct file.

Declaration of Use

Statement confirming the mark is in use in commerce for specified goods/services.

Specimens

Clear, dated examples showing the mark used in trade for each class.

Power of Attorney

If filed by counsel, include authorization or attorney registration information.

Payment Proof

Receipt or confirmation of payment for the USPTO filing fee.

Supporting Documents to Include with Your Renewal

Certain documents commonly accompany a renewal; assemble them to reduce processing friction and demonstrate ongoing use.

Specimen Files

Photographs, labels, packaging, screenshots, or listings that show the mark in commerce.

Declaration Statement

Signed declaration attesting to use or excusable nonuse when applicable.

Assignment Records

If ownership changed, include executed assignment or chain-of-title documents.

Attorney Authorization

Signed power of attorney or attorney docket reference if a representative files.

Typical Renewal Deadlines and Timing Expectations

Renewal timing is statutory and must be observed to avoid abandonment; processing times vary based on completeness and USPTO workload.

First Maintenance Window:

Submit a declaration of use between the fifth and sixth year following registration.

Decennial Renewal:

File renewal and declaration every ten years to continue registration.

Grace Periods:

Some filings allow late submissions with additional fees; acceptance is not guaranteed.

USPTO Processing:

Expect several weeks to months depending on queue and completeness.

Monitor Status:

Check the USPTO record after filing and respond promptly to any office action.

Key Milestones From Preparation to Renewal Recording

A sequential view of the renewal lifecycle helps stakeholders track responsibilities and timing.

01

Prepare Materials

Collect specimens, confirm owner details, and calculate fees before starting the form.

02

Complete Form

Enter registration number, goods/services, and sign the declaration.

03

Submit Filing

Electronically file through USPTO TEAS or an authorized portal and pay fees.

04

Address Office Action

If USPTO issues questions, prepare evidence or corrections and reply promptly.

Common Mistakes to Avoid When Preparing a Renewal

Using mismatched owner names that do not match the registration record
Submitting unclear or irrelevant specimens that do not show use in commerce
Failing to include all registered classes in the filing
Missing statutory windows or misunderstanding grace period rules

Risks and Consequences of an Incorrect or Late Renewal

Abandonment: Loss of federal registration

Loss of Rights: Reduced enforcement options

Third-Party Claims: Other parties may register similar marks

Restoration Costs: Higher fees and legal expenses

Marketplace Impact: Potential delisting or domain disputes

Record Corrections: Time-consuming USPTO amendments

Security and Compliance Considerations for Electronic Renewal Submissions

Encryption: TLS 1.2/1.3 in transit

At-Rest Protection: AES-256 encryption

Audit Trail: Detailed timestamp and IP logging

Legal Frameworks: ESIGN and UETA compliance

Healthcare BAA: Available where required

Certifications: SOC 2 Type II and ISO 27001

eSignature Provider Comparison for Renewal Workflows

Common capability and pricing criteria for eSignature platforms used to collect signatures and maintain renewal documentation. signNow appears first per vendor ordering rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About Trademark Renewal

Answers to common questions and practical troubleshooting tips when preparing or following up on a renewal filing.

Need help? Contact support

What if ownership changed?
If ownership transferred since registration, provide executed assignment documents or an updated chain of title before filing. USPTO requires accurate owner information; failure to document transfers can lead to rejection or later disputes.
Can I file late?
Late filings may be possible within certain grace periods with additional fees, but acceptance is not guaranteed. Prepare evidence promptly and consult counsel about potential restoration or petition procedures.
What qualifies as a specimen?
A specimen must show the mark used in commerce in the context of the goods or services offered. Acceptable examples include product labels, packaging, point-of-sale materials, and live website screenshots showing sale or offering.
Do all classes require specimens?
Yes, generally each registered class requires a specimen demonstrating use for that class. Omitting a class can lead to partial cancellation of the registration.
Is an e-signature acceptable?
Electronic signatures are generally acceptable under U.S. law when the signer demonstrates intent and the record is retained; ensure the platform captures attribution and a reproducible audit trail.
Who can sign the renewal?
The registrant or an authorized representative such as a licensed trademark attorney may sign. If filing through counsel, provide appropriate authorization and attorney registration details.

Explore Templates

Letter Agreement Authorizing Advertising Agency Part-Time Domestic Service Worker Employment Agreement Notice of Default in Payment Child Support Modification Process Share Purchase Agreement Notice of Reward for Return of Lost Article

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now