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Agreement to License Business Trade Name

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Agreement to License Business Trade Name

THIS AGREEMENT made as of the day of , 20 , by and between , a corporation having its principal place of business at (Licensor) and , a corporation having its principal place of business at (Licensee);

WHEREAS for many years, Licensor has used (the Mark) as a trade name, such use as a trade name having commenced at least as early as , such use having been continuous and extensive down to the present time throughout the United States;

WHEREAS, over the years since at least as early as , public recognition, favorable reputation and goodwill have been associated with and embodied in the Mark, principally in connection with Licensor’s business of which business has been conducted under the Mark throughout the United States;

NOW, THEREFORE, in consideration of the mutual covenants and promises herein provided, the parties hereto agree as follows:

1. Grant of Rights

Licensor grants to Licensee the nonexclusive right to use the Mark as a trade name in connection with goods or services, including but not limited to .

2. Compensation

In consideration of the rights granted to Licensee under paragraph 1 of this Agreement, Licensee agrees to pay to Licensor for so long as this Agreement shall remain in effect, a royalty of $ per month. Such payments shall be made on or before the 15th day of each month beginning on the 15th day of , 20 .

3. Quality Control

A. Licensee recognizes that Licensor has built up a reputation as a provider of the highest quality and that Licensor’s reputation and goodwill associated with the Mark extend throughout the United States.

B. The parties recognize that Licensee, by virtue of its relationship to Licensor, has an interest equal to that of Licensor in protecting and fostering the good reputation and public perception of high quality associated with the Mark; accordingly, Licensee will conduct and direct its business in the use of the Mark as to maintain said good reputation and the public perception of high quality associated with the Mark.

C. Licensee accepts the obligations set forth in this Paragraph 3 to maintain proper control of the nature and quality of sold or rendered and the business carried on by itself and/or its subsidiaries under or associated with the Mark; failure of Licensee to fulfill its obligations under this Paragraph shall be deemed a material breach of this Agreement under Paragraph 5 hereof.

4. Term and Termination

Unless sooner terminated as herein provided, this Agreement shall remain in full force and effect for a period of three years from the date first above written, and thereafter from year to year, unless terminated by either party on written notice to the other given at least six (6) months prior to the expiration of the then-current term.

5. Material Breach

Upon Licensee’s Material Breach, as hereinafter defined, of this Agreement, Licensor shall have the right to terminate this Agreement, provided that Licensor first gives written notice of such breach to Licensee and gives Licensee days to cure or to take effective steps to cure the breach.

Material Breach shall include Licensee’s:

A. Failure to make any payment under this Agreement,

B. Failure to take effective steps to fulfill its obligations under Paragraph 3 hereof,

C. Failure to fulfill any of its other obligations under this Agreement.

Upon or before expiration of such day period to cure, Licensee shall inform Licensor in writing of any cure or any steps it has taken to cure such Material Breach. If, in Licensor’s sole discretion, such steps are not effective to cure the Material Breach, Licensor may immediately terminate this Agreement and all of the rights of Licensee.

7. Assignment

This Agreement shall be deemed to inure to the benefit of and to bind the parties hereto and their respective successors and assigns, and shall not be assignable by Licensee without the prior written consent of Licensor.

8. Finding of Invalidity

If any provision or provisions of this Agreement shall be held to be invalid or unenforceable, such holding shall not be deemed to terminate or cancel this Agreement, but the remainder thereof shall be given effect.

9. Entire Agreement

The parties recognize and agree that this Agreement formalizes the rights heretofore granted to and exercised by Licensee and that this Agreement from the date hereof shall be deemed to contain the entire agreement between the parties and may not be released or modified in any manner except by an instrument in writing signed by a duly authorized officer of each of the parties.

10. Governing Law

This Agreement shall be deemed to have been made in and shall be governed by the laws of the State of .

11. Notices

All notices, requests or other communications required or given in connection with this Agreement shall be in writing and shall be deemed given or made on the date hand delivered by one party to the other or the date mailed by registered or certified mail by the party giving the same to the other party at the address set forth above, or such other address as shall have been given by written notice.

12. Independent Contractors

Licensee acknowledges that it is not, and shall not hold itself out as, a joint venturer, franchisee, partner, employee, servant, representative or agent of Licensor. It is expressly agreed that the parties hereto are acting hereunder as independent contractors, and under no circumstances shall any of the employees of one party be deemed the employees of any other party for any purpose. This Agreement shall not be construed as authority for any party to act for another party in any agency or other capacity, or to make commitments of any kind for the account of or on behalf of another party except to the extent and for the purposes expressly provided for herein.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers as of the day and year first above written.

LICENSOR

By:

Name:

Title:

LICENSEE

By:

Name:

Title:

Enter text✕

What the Agreement to License Business Trade Name Is

An Agreement to License Business Trade Name is a written contract where the owner of a trade name (the licensor) grants another party (the licensee) the right to use that trade name under defined conditions. The agreement typically specifies parties, the licensed mark or name, permitted uses, territory, duration, payment or royalty terms, quality-control requirements, reporting obligations, and termination rights. It is a commercial contract enforceable under state contract law and can incorporate trademark registration terms. Electronic execution and storage are generally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted.

Why a Formal License Agreement Matters

A written license sets clear rights and limits, preserves trademark strength, allocates financial rights, and provides remedies for misuse or breach. It reduces commercial disputes and supports consistent brand use across channels while enabling lawful royalty accounting and enforcement.

Why a Formal License Agreement Matters

Who Typically Prepares and Signs These Agreements

Parties and professionals who commonly handle trade name licensing.

  • Licensor owners and brand managers who control the trade name and approve quality standards for licensees.
  • Licensee operators, franchisees, or distributors who require clear scope, payment, and reporting obligations before using the name.
  • Counsel and contract administrators who draft, review, and ensure compliance with IP and tax requirements.

Signatures usually require authorized corporate signatories; legal review is recommended for IP, tax, and enforcement provisions.

Core Components to Include in a Professional License Agreement

A complete agreement organizes legal and commercial points so parties understand rights and obligations and reduces ambiguity that can lead to disputes.

Parties & Definitions

Identify legal entities, business types, and define key terms such as 'Trade Name', 'Territory', and 'Permitted Use' to avoid ambiguity in enforcement and accounting.

Grant of License

State scope clearly: exclusive or nonexclusive license, sublicensing rights, permitted channels, and any restrictions on product or service classes.

Term & Territory

Specify start and end dates, renewal mechanics, and geographic limits; these affect enforceability and statutory rights in many jurisdictions.

Consideration & Royalties

Describe monetary or nonmonetary consideration, payment schedule, reporting requirements, audit rights, and tax withholding responsibilities.

Quality Control

Include standards, approval processes, inspection rights, and remedies for substandard use to preserve trademark validity and consumer perception.

Termination & Remedies

Outline breach triggers, cure periods, injunctive relief, indemnities, and post-termination obligations such as cease-use and inventory disposition.

Step-by-Step: How to Complete the Agreement

Follow these sequential steps to prepare, execute, and archive a license agreement with minimal friction.

  • 01
    Gather documentation: Collect formation documents, trademark registrations, and prior license examples.
  • 02
    Draft terms: Use clear definitions, payment mechanics, and quality-control language.
  • 03
    Obtain approvals: Get internal approvals and legal review before execution.
  • 04
    Execute and store: Collect signatures and retain executed copies per retention rules.

How to Configure an Online Signing Workflow

Typical workflow settings streamline execution, verification, and recordkeeping when using an eSignature platform.

Workflow Setting | Suggested Value Authentication | Email link with optional SMS code
Signature fields Place signature, printed name, title, and date fields for each signer
Conditional fields Use conditional fields for optional royalty clauses or territory checkboxes
Routing order Set sequential routing when approvals must follow a fixed order
Notifications Enable signer reminders and completion receipts for all parties

Where to Send, File, and Store the Executed Agreement

Handled correctly, distribution ensures each party and regulator (if any) has the necessary documentation.

  • To each party: Provide a signed PDF copy to licensor and licensee for records
  • Internal records: Store an executed copy in corporate contract repository with indexing
  • Tax reporting: Share royalty schedules with accounting for withholding and reporting
  • Optional filings: Record license with a trademark office only if required or beneficial

Digital Signing and File Format Requirements

Use standard file formats and authentication to maintain document fidelity and evidentiary weight.

  • Document formats: PDF and DOCX preserve layout and metadata
  • Integrations: Connect with CRM and storage systems for continuity
  • Authentication: Use email plus optional SMS or KBA when needed

Platforms such as signNow support PDF and DOCX, audit trails, and common integrations like Salesforce and NetSuite; choose authentication strength based on transactional risk and regulatory needs.

Security and Compliance Elements for Stored Agreements

Encryption in transit: TLS 1.2/1.3
Encryption at rest: AES-256
Audit and trail: Immutable timestamps and action logs
Certification: SOC 2 Type II available
Privacy regimes: ESIGN, UETA, GDPR compliance
Health-data support: HIPAA available with BAA

Risks and Consequences of a Flawed Agreement

Invalid license: Ambiguity can render rights unenforceable
Trademark loss: Uncontrolled use may dilute or cancel rights
Monetary damages: Breach may trigger compensatory and punitive awards
Injunctions: Courts may require immediate cessation of use
Tax exposure: Incorrect royalty reporting can trigger penalties
Record defects: Improper execution can complicate enforcement

Common Mistakes to Avoid When Preparing the Agreement

  • Vague scope language that fails to limit products, services, channels, or territory, creating future disputes over permitted uses.
  • Mismatched or informal party names that do not match formation or tax records, causing problems for enforceability or payment processing.
  • Omitting quality-control provisions or approval processes, which can lead to trademark dilution and loss of goodwill.
  • Failing to specify payment mechanics, reporting frequency, or audit rights, hindering royalty reconciliation and tax compliance.

Practical Tips for Accurate and Efficient Completion

Use these practical recommendations to reduce negotiation time and strengthen enforceability of the license.

Use precise definitions and party details
Define the trade name, parties, territory, and permitted uses clearly. Include legal entity identifiers and state of formation to avoid ambiguity and ensure signatory authority.
Include measurable quality-control provisions
Describe quality standards, approval workflows, inspection rights, and corrective measures. Measurable standards protect the mark and simplify enforcement if the licensee deviates.
Document royalty and reporting mechanics
Specify calculation methods, payment schedules, accepted supporting documents, audit windows, and remedies for late payment to reduce accounting disputes and IRS exposure.
Confirm signing authority before execution
Obtain corporate resolutions or power-of-attorney where needed. Verifying signatory authority prevents challenges to validity and speeds closing.

Industry Examples of Trade Name Licensing

Real-world examples illustrate how clauses are adapted for different business models and compliance needs.

Franchise Licensing

A food franchisor grants a nonexclusive license for restaurant branding to a regional operator.

  • The license limits menu and supply sources.
  • The agreement adds quarterly quality audits, fixed royalty percentages, reporting requirements, and a six-month cure period before termination to protect brand consistency.

Product Labeling License

A consumer goods owner licenses a trade name for co-branded product lines.

  • The license defines packaging specs and shelf claims.
  • It includes approval workflows, sample submission obligations, and indemnities for regulatory misstatements to reduce recall and liability risk.

Who Has Authority to Sign the Agreement

Licensor Signatory

Typically the owner, CEO, or an authorized officer with a corporate resolution. If a trust or holding company owns the mark, include the trustee or authorized agent who can legally transfer or license rights.

Licensee Signatory

An authorized officer, partner, or manager with authority to bind the licensee. Verify corporate minutes or an executed power of attorney when signatory authority is not obvious.

Key Dates and Deadlines to Track

Track execution and ongoing compliance dates to avoid missed payments, renewal lapses, or audit windows.

Effective Date:

Date when rights and obligations begin; used for term calculations

Royalty Payment Due:

Specify payment frequency and due dates for accounting clarity

Reporting Deadline:

Set fixed dates for sales or usage reports for auditability

Renewal Notice:

Establish how far in advance a party must notify to renew or terminate

Audit Window:

Define notice period and frequency for royalty audits

Typical eSignature Vendor Pricing and Feature Snapshot

Compare basic pricing tiers and key capabilities relevant when signing and managing license agreements; signNow is listed first for parity across columns.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About Licensing a Trade Name

Common questions and concise answers about execution, enforceability, notarization, and post-signature handling for license agreements.


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