Establishing secure connection…Loading editor…Preparing document…

Pre-Authorized Debit Authorization

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Business Pre-Authorized Debit (PAD) Payor's Authorization

Payor's Authorization

Payor's banking information

Attach "VOID" cheque and mail to Manulife Financial along with the original of this form.

Plan Sponsor/Employer information

Payor's banking information

Effective date (dd/mmm/yyyy)

Acknowledgement

The Payor acknowledges that this Authorization is provided to The Manufacturers Life Insurance Company ("Manulife"), and the Processing Institution and is provided in consideration of the Processing Institution agreeing to process debits against the Payor's account set out above (the "Account") in accordance with the rules of the Canadian Payments Association.

1. The Payor acknowledges that provision and delivery of this Authorization to Manulife constitutes delivery by the Payor to the Processing Institution.

2. The Payor agrees to inform Manulife in writing of any change in the Account Information 5 days prior to the contribution being submitted.

3. The Payor warrants and guarantees that all person(s) whose signatures are required to sign on this Account have signed this Authorization and that all person(s) signing this Authorization are authorized signing officers empowered to enter into this agreement.

4. The Payor hereby authorizes Manulife to issue Pre-Authorized Debits drawn on this Account with the Processing Institution, for the following purpose:

• Payment of Group Savings Plan contributions, as submitted by the Plan Sponsor for the Group Policy number noted in Section 1.

• The Payor authorizes the Processing Institution to deal with these withdrawals as if they were signed by the Payor.

5. The Payor and Manulife agree that the amount of the PAD may vary from month to month according to the contribution information submitted by the Payor.

6. The Payor acknowledges that the Processing Institution is not required to verify that a PAD has been issued in accordance with this Authorization including, but not limited to, the amount; nor is the Processing Institution required to verify that any purpose of payment for which the PAD was issued has been fulfilled by Manulife.

7. This Authorization may be revoked by the Payor upon 10 days' written notice. Revocation does not terminate the Group Policy. This Authorization applies only to the method of payment and does not otherwise have any bearing on the Group Policy.

8. This PAD may be disputed by the Payor if:

i) the debit was not drawn in accordance with this Authorization; or

ii) this Authorization was revoked prior to the debit.

The Payor must provide a declaration to the Processing Institution that either i) or ii) has taken place within a delay of 10 business days from the date on which the debit in dispute was posted to the Payor's Account. The Payor acknowledges that a claim on the basis that this Authorization has been revoked, or any other reason, is a matter to be resolved solely between the Payor and Manulife when disputing any PAD after such 10-day delay.

9. The Payor consents to the disclosure of any information contained in this Authorization to Manulife's bank, but only as far as any such disclosure is directly related to and necessary for the proper application and processing of the Pre-Authorized Debit.

10. The Payor acknowledges receipt of a copy of this Authorization, and understanding, acceptance and participation of this Pre-Authorized Debit.

Signed at this day of ,

Mailing instructions

Send your completed forms to the address below.

If you live outside of Quebec:

Manulife Financial

Attn: GRS Client Services

P.O. Box 396

Waterloo, ON N2J 4A9

If you live in Quebec:

Manulife Financial

Group Retirement Solutions

2000 Mansfield, Suite 1410

Montréal, QC H3A 3A2

The Manufacturers Life Insurance Company

Retain a copy for your files.

Page 1 of 1

GP0970E (02/2012)

Enter text✕

What a Pre-Authorized Debit Authorization Is and When It’s Used

A Pre-Authorized Debit Authorization is a written or electronic instruction that a payer gives to a payee (or their financial agent) permitting recurring or one-time withdrawals from the payer’s bank account. Commonly used for utilities, subscriptions, loan payments, and rent, the form records bank routing and account numbers, the authorized amount or range, timing/frequency of debits, and the payer’s express consent. When executed properly it documents intent, consent, and attribution required under U.S. e-signature law (ESIGN/UETA) and supports bank ACH processing and reconciliation procedures.

Why a Clear Authorization Matters for Collections and Compliance

A well‑drafted Pre‑Authorized Debit Authorization reduces billing disputes, speeds collections, and documents consent for ACH debits. It clarifies amounts and timing, defines revocation steps, and creates an evidentiary record helpful for bank chargebacks or regulatory review.

Why a Clear Authorization Matters for Collections and Compliance

Who Typically Completes a Pre‑Authorized Debit Authorization

Organizations that collect recurring payments and customers who want automatic bill payment options commonly complete this authorization.

  • Property managers and tenants using recurring rent collection via ACH.
  • Utilities and subscription services automating monthly payments.
  • Lenders, insurers, and service providers collecting scheduled payments.

Accurate completion protects both payer and payee by establishing clear consent and the operational details banks require for ACH processing.

Step-by-Step: How to Fill Out the Authorization

Complete each section carefully; missing or incorrect banking details cause returns, delays, or chargebacks.

  • 01
    Identify Parties: Enter payer and payee full legal names.
  • 02
    Payment Details: Specify amount, limits, and debit frequency.
  • 03
    Bank Details: Enter routing and account numbers exactly.
  • 04
    Consent & Signature: Sign and date to establish legal authorization.

Typical eSubmission and Processing Flow

Understanding the processing chain helps you prepare the correct data and anticipate where errors occur.

  • Upload Document: Originator uploads signed authorization to payment processor.
  • Create ACH File: Processor generates NACHA‑formatted ACH entries from the authorization.
  • Transmit to Bank: Bank receives ACH batch and routes debits to paying institution.
  • Settlement & Reconciliation: Funds settle and originator reconciles returns or chargebacks.

Common Online Configuration Settings for eSubmission

When you digitize the form, configure authentication, reminders, and storage to match your risk appetite and compliance needs.

Field Configuration
Authentication Email link with optional SMS or KBA
Signature Type Click-to-sign or drawn signature allowed
Reminders Automated email reminders, customizable cadence
Storage Encrypted cloud storage with audit trail

Digital Signing and Integration Considerations

Choose an eSignature workflow that supports secure authentication, an audit trail, and exportable signed copies for bank reconciliation.

  • Integrations: Salesforce, NetSuite, Microsoft 365
  • File Formats: PDF, DOCX, Excel
  • Security: TLS/AES encryption

Timing Expectations and Key Processing Deadlines

Know the operational timelines for initiation, bank processing, return windows, and consumer notice obligations.

Authorization Effective Date:

Enter as MM/DD/YYYY; determines when debits may start.

ACH Settlement:

Most entries settle in 1–2 business days after transmission.

Return Window:

Banks typically allow 60 days for consumer disputes on unauthorized debits.

Revocation Notice:

Receipt of written revocation generally required prior to next scheduled debit.

Record Retention:

Keep authorizations for the duration of the agreement and applicable statutory periods.

Key Processing Milestones from Authorization to Settlement

A typical lifecycle has numbered stages from collection through reconciliation; each stage has specific time and evidence requirements.

01

1. Authorization Collected

Signed consent captured and stored before first debit.

02

2. ACH Originated

Originator prepares NACHA file and submits to ODFI.

03

3. Bank Processing

Receiving bank posts debit and notifies account holder.

04

4. Reconciliation

Originator matches settled entries and addresses returns.

Core Elements to Include in a Professional Authorization

A complete authorization balances operational detail with clear legal consent language to meet bank and regulatory requirements.

Authorization Statement

Clear language stating the payer consents to ACH debits, specifying whether authorization covers one‑time or recurring withdrawals and any conditional limits.

Payment Terms

Define precise payment amount, maximum authorized amount if variable, frequency (monthly, weekly), and scheduled debit dates or calculation method.

Bank Account Details

Provide account holder name, bank name, routing transit number, and account number; indicate account type (checking/savings) for accurate ACH routing.

Revocation Instructions

Explain how the payer may revoke consent (written notice, email) and any required notice period before stopping future debits.

Liability & Return Handling

Describe responsibility for NSF/returned items, applicable fees, and procedures for correcting returned transactions or disputes.

Signature and Date

Signature block with printed name and execution date; for electronic signatures ensure audit trail captures signer attribution and timestamp.

Security and Compliance Features to Preserve Evidence

Encryption: TLS 1.2/1.3 in transit, AES‑256 at rest
Audit Trail: Timestamp, IP address, action log
Certifications: SOC 2 Type II, ISO 27001
HIPAA Support: BAA available for protected health information
eSign Law: ESIGN and UETA compliance
21 CFR Part 11: Supported for FDA-regulated records

Consequences and Common Risks of Improper Authorization

Return Fees: Bank NSF or return fees
Chargebacks: Unauthorized debit disputes and reversals
Civil Liability: Potential damages for improper debits
Regulatory Exposure: Violations of consumer protection rules
Data Breach: PII exposure and breach penalties
Revocation Errors: Failure to honor revocation risks disputes

Frequent Errors to Avoid When Preparing Authorizations

  • Entering routing or account numbers with typos, which leads to returned ACH items and processing delays.
  • Failing to state clear start and end dates or lacking a revocation process, creating disputes over whether future debits remain authorized.
  • Using ambiguous payment descriptions such as 'reasonable charges' instead of a specific amount or calculation method.
  • Neglecting to capture signer intent and attribution in electronic workflows, which weakens evidence if a chargeback occurs.

Frequently Asked Questions and Troubleshooting

Answers to common issues encountered when creating, signing, and processing Pre‑Authorized Debit Authorizations.


Need help? Contact support

Representative eSignature Pricing and Feature Comparison

Compare starting price and common feature availability among signNow and other widely used eSignature providers; verify vendor plans for full details.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7‑day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
be ready to get more
Join over 28 million airSlate SignNow users