Who can sign the certification?

An authorized representative of the contractor or subcontractor should sign. The signer must have authority under the contract; include printed name and title to prove authority and acceptance.

Is an electronic signature valid?

Yes, electronic signatures meet U.S. enforceability tests under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and retention requirements are met.

When is a notary or witness required?

Some jurisdictions or contracts require notarization or witnesses for certifications used as legal affidavits; check the contract and state rules. If a notary is required, follow local RON or in-person notary procedures.

What supporting documents should I attach?

Common attachments include daily reports, invoices for materials, approved change orders, and inspection reports. Attaching clear evidence prevents disputes and accelerates payment approval.

How do I correct an error after signing?

If the certification is unsigned, update and re-sign. If already signed, prepare an amended certification or written correction noting the change, signed by the authorized person and cross-referenced to the original.

How long should records be kept?

Retain certifications and supporting records for at least 3 years after filing and typically 7 years for project archives; longer retention may be required for tax, HIPAA, or public contract records.

Electronic Signature
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Certification of Job Progress

Certification of Job Progress

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REVOCATION OF STOP LENDING NOTICE—CORPORATION, LLC, etc.

(A.S. § 34.35.062)

COMES NOW, a as representative of company to which payment for labor, material, services, or equipment furnished for a project was or is past due, and would provide notice of the following:

1. Pursuant to Alaska Statute § 34.35.062, the undersigned claimant provided notice to the following lender, to stop disbursing, advancing, or otherwise providing construction financing for the improvement of the property located at:

2. The undersigned claimant would now hereby expressly revoke the above mentioned stop lending notice issued on or about the such that the undersigned is hereby no longer entitled to hold the lender liable for payments made contrary to the stop lending notice.

Name of Company

By:

Signature:

Title:

Type or Print Name

Verification

I say on oath or affirm that I have read the foregoing (or attached) document and believe all statements made in the document are true.

Signature:

State of Judicial District (or County) of or Municipality of

The foregoing instrument was acknowledged before me this (date) by (name of officer or agent) of (name of company acknowledging) a company, on behalf of said company.

Signature of Person Taking Acknowledgment:

Title or Rank:

Serial Number, if any:

My Commission Expires:

Certificate of Delivery

I, hereby certify that I have delivered this day a true and correct copy of the foregoing to by:

Personal Service with signed receipt

Mailing a true and correct copy of same by first-class U.S. mail, postage prepaid, return signed receipt requested to

So certified this the

Signature:

What the Certification of Job Progress Is and When it’s Used

A Certification of Job Progress is a formal document used by contractors, subcontractors, or project managers to record and certify the percentage of work completed on a construction or service contract at a given milestone. It documents work performed, materials installed, any change orders affecting scope or price, and the period covered. The certification supports progress payments, lien waivers, owner approvals, and project records. It is commonly attached to pay applications and retained in project files to substantiate invoiced amounts and schedule adherence.

Why a Clear Certification Matters

A precise Certification of Job Progress reduces payment disputes, creates an auditable trail for owners and lenders, and supports lien waiver requests. Accurate certifications help maintain cash flow and reduce contractual friction between parties.

Who Prepares and Relies on These Certifications

Typical users prepare, review, or rely on Certification of Job Progress documents across project roles.

Contractors and subcontractors preparing pay applications and requesting progress payments.
Owners, construction managers, and lenders reviewing percent complete to authorize payments.
Project engineers and inspectors validating work completed against contract milestones.

Accurate completion benefits all parties: it informs payments, preserves rights, and creates a defensible project record for audits and disputes.

Step-by-Step: Completing the Certification

Follow these steps in order to prepare a compliant certification that supports payment and project records.

01

Gather records: Collect daily reports, invoices, and approved change orders.
02

Calculate percent: Apply the contract method for percent complete and show your math.
03

Complete fields: Enter project, period, amounts, and change order references.
04

Sign and attach: Authorized signatory signs; attach supporting documents and submit.

Typical Workflow for Submitting a Certification

A standard submission process ensures the certification is reviewed, approved, and recorded with minimal delay.

Prepare: Contractor compiles documentation and completes the certification fields.
Sign: Authorized party signs electronically or on paper with date and title.
Submit: Send certification with attachments to the owner or construction manager.
Review: Owner/CM verifies work, approves payment, and archives the record.

Essential Sections to Include in a Professional Certification

A complete Certification of Job Progress should contain distinct sections that make the claim transparent and verifiable for reviewers, auditors, and payment processors.

Identification

Project name, contract number, owner and contractor details to uniquely identify the contract and claimant.

Reporting Period

Clear start and end dates for the period covered; the reporting period defines included work and invoice scope.

Percentage and Basis

Percent complete plus a concise explanation of the calculation method or reference to the contract schedule.

Financial Summary

Contract value, total completed to date, current draw amount, retention, and net due.

Change Order Log

List approved changes and their cumulative effect on the contract price and completion percentage.

Certification Statement

Signed statement by an authorized representative attesting to accuracy, with printed name, title, date, and contact information.

Required Security and Compliance Information

Encryption: TLS 1.2/1.3 in transit

Data at Rest: AES-256 encryption

Audit Trail: Timestamped signing events

E-Signature Law: ESIGN and UETA compliance

HIPAA Support: BAA available where required

Certifications: SOC 2 Type II and ISO 27001

Common Preparation Errors to Avoid

Using inconsistent project identifiers that misroute or invalidate the application.
Failing to itemize approved change orders, causing payment shortfalls or disputes.
Rounding percent complete without a documented methodology, creating confusion in audits.
Unsigned or improperly authorized certifications that delay payment and trigger inquiries.

Risks and Potential Consequences of an Incorrect Certification

Payment Delay: Incorrect or incomplete certifications commonly result in withheld progress payments.

Contract Dispute: Errors may lead to formal disputes or claims, increasing legal costs.

Lien Risk: Understated or late claims can jeopardize lien rights or priority.

Tax Withholding: Mismatched payee information can trigger backup withholding at 24%.

Regulatory Fines: I-9 or payroll misreporting penalties range by violation (8 CFR guidance).

Reputational Harm: Repeated errors harm contractor standing with owners and lenders.

Configuring an Online Certification Workflow

Set up fields, signer order, and authentication to match contractual requirements before sending certifications for signature.

Field	Configuration
Project Identifier	Required field, single-line text
Percent Complete	Numeric field with validation and optional formula
Attachments	Allow PDF/DocX uploads; require minimum one file
Signer Authentication	Email plus optional SMS or KBA

Digital Signing and System Integrations to Consider

Choose a signing platform that supports audit trails, integrations, and required authentication methods for project stakeholders.

File Formats: PDF, DOCX, and Excel supported
Integrations: Salesforce, NetSuite, Procore, Microsoft 365
Authentication: Email links, SMS codes, or advanced signer verification

E-signature Pricing and Feature Comparison for Certification Workflows

Compare entry-level pricing and key feature differences for common e-signature vendors when supporting Certification of Job Progress workflows. Pricing reflects annual billing tiers and common capabilities.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Typical Timing and Submission Expectations

Establish internal deadlines so certifications align with pay application cycles and contractual submission windows.

Submission Frequency:

Typically monthly or per contract milestone; follow the contract schedule.

Owner Review Window:

Owners often allow 10–30 days for review and dispute resolution.

Pay Application Attachment:

Attach the certification to the corresponding pay application each period.

Record Update:

Update project records and schedule-of-values upon owner approval.

Dispute Notice:

Raise any certification disputes promptly, per contract notice provisions.

Real-World Examples of Certification Use

Below are two representative examples showing how certified progress statements support payments and compliance.

Martin Properties — Pay Application

Tim Martin, Founder at Martin Properties, used an electronic certification to attach percent-complete data to a monthly draw

The certification included a schedule of values and signed inspector verification
As a result, the lender released funds more quickly and the project ledger remained fully auditable for the loan closing.

BIS — Contract Compliance

Dan Rotelli, CEO of BIS, standardized contractor certifications across multiple sites

Each contractor submitted a signed percent-complete statement with change order references
This consistency reduced reconciliation time and simplified project accounting and audit responses.

Frequently Asked Questions and Troubleshooting

Answers to common questions about preparing, signing, and submitting the Certification of Job Progress.

Need help? Contact support

Who can sign the certification?
An authorized representative of the contractor or subcontractor should sign. The signer must have authority under the contract; include printed name and title to prove authority and acceptance.
Is an electronic signature valid?
Yes, electronic signatures meet U.S. enforceability tests under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and retention requirements are met.
When is a notary or witness required?
Some jurisdictions or contracts require notarization or witnesses for certifications used as legal affidavits; check the contract and state rules. If a notary is required, follow local RON or in-person notary procedures.
What supporting documents should I attach?
Common attachments include daily reports, invoices for materials, approved change orders, and inspection reports. Attaching clear evidence prevents disputes and accelerates payment approval.
How do I correct an error after signing?
If the certification is unsigned, update and re-sign. If already signed, prepare an amended certification or written correction noting the change, signed by the authorized person and cross-referenced to the original.
How long should records be kept?
Retain certifications and supporting records for at least 3 years after filing and typically 7 years for project archives; longer retention may be required for tax, HIPAA, or public contract records.

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