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Contract Sale Agreement

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Contract for the Sale of Commercial Property – Owner Financed

with Provisions for Note and Purchase Money Mortgage and Security Agreement

Agreement made on the (date), between (Name of Buyer), a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Buyer, and (Name of Seller), a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Seller.

For and in consideration of the mutual benefits and obligations set forth in this agreement, the parties agree as follows:

1. Buyer agrees to purchase at a price of $ (dollar amount of purchase price), on the terms set forth in this Agreement, the following-described real estate, located at (address of real estate), and described as follows: (legal description of property) , together with the following personal property presently located on it: (description of personal property)

2. Seller agrees to sell the described real estate and personal property at the price and terms set forth in this Agreement, and to convey to Buyer title to the real estate and personal property by a recordable general warranty deed, and an appropriate bill of sale, subject only to:

A. Covenants, conditions, and restrictions of record;

B. Private, public, and utility easements and roads and highways;

C. Party wall rights and agreements;

D. Existing leases and tenancies as listed in Exhibit A, which is attached and incorporated by reference;

E. Taxes or assessments for improvements not yet completed;

F. Installments not due at the date of this Agreement of any tax or assessment for improvements previously completed;

G. The deed of trust specified below;

H. General taxes for the year and subsequent years; and

I. (Describe any other title exceptions)

3. Buyer has paid $ (dollar amount of deposit) as earnest money to be applied on the purchase price, and agrees to pay or satisfy the balance of the purchase price, plus or minus prorations, at the time of closing as follows:

A. The payment of $ (dollar amount of payment at closing).

B. The balance payable as follows: $ (dollar amount of mortgage loan), to be evidenced by a Promissory Note of Buyer, providing for full prepayment privileges without penalty, which shall be secured by a deed of trust. Said Note and Deed of Trust shall be in the forms attached hereto as Exhibit B and Exhibit C, which are incorporated by this reference. The balance of said purchase price shall also be secured by a security agreement with the appropriate Uniform Commercial Code financing statements and an assignment of rents. The security agreement and assignment of rents shall be the forms attached to this Agreement as Exhibit D and Exhibit E, which are incorporated by this reference. Buyer shall also furnish to Seller an American Land Title Association loan policy insuring the deed of trust issued by (name of title insurance company).

4. Seller, at Seller's own expense, agrees to furnish Buyer with a current plat of survey of the above real estate made, and so certified by the surveyor as having been made, in compliance with the (name of state) land survey standards.

5. The date and time of the closing shall be on (closing date), at (time of day), or at such other date and time as shall be mutually agreed to by the parties, at , provided title is shown to be good or is accepted by Buyer.

6. The earnest money shall be held by (name) for the mutual benefit of the parties.

7. Seller warrants that Seller has received no notices from any city, village, or other governmental authority of zoning, building, fire, or health code violations in respect to the real estate that have not been corrected.

8. This Agreement is subject to the following additional conditions and stipulations:

A. Seller shall deliver or cause to be delivered to Buyer, not less than (number of days) days prior to the time of closing, the plat of survey and a title commitment for an owner's title insurance policy issued by (name of title insurance company) in the amount of the purchase price, covering title to the real estate on or after the date of this Agreement, showing title in the name of Seller subject only to permitted exceptions.

B. If the title commitment or plat of survey discloses either unpermitted exceptions or survey matters that render the title unmarketable (survey defects), Seller shall have (number of days) days from the date of its delivery to have the exceptions removed from the commitment or to correct the survey defects or to have the title insurer commit to insure against loss or damage that may be occasioned by the exceptions or survey defects.

C. Rents, premiums under assignable insurance policies, water and other utility charges, fuels, prepaid service contracts, general taxes, accrued interest on mortgage indebtedness, if any, and other similar items shall be adjusted ratably as of the time of the closing.

D. If this Agreement is terminated without Buyer's fault, the earnest money shall be returned to Buyer.

E. Any payments required in this Agreement to be made at the time of closing shall be by certified check or cashier's check, payable to Seller.

9. Severability

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision.

10. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement shall not be construed as subsequently waiving any such terms and conditions.

11. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

12. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent by both parties to the respective address of each party as set forth at the beginning of this Agreement.

13. Attorney’s Fees

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party a reasonable sum for the successful party's attorney fees.

14. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto.

15. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

16. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

17. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

18. In this contract, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

By:

By:

Attach Exhibits

Exhibit A - Existing leases and tenancies

Exhibit B - Promissory Note

Exhibit C - Deed of Trust

Exhibit D - Security Agreement

Exhibit E - Assignment of Rents

Enter text✕

What a Contract Sale Agreement Is and When It Applies

A Contract Sale Agreement documents the transfer of ownership of goods, personal property, or specified assets from a seller to a buyer in exchange for consideration. It sets out the parties, item description, purchase price, payment terms, delivery or transfer mechanics, warranties, closing conditions, risk of loss allocation, and dispute resolution. In the United States, properly executed electronic or paper versions are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and state electronic transaction laws when intent, consent, attribution, and retention requirements are satisfied.

Why a Clear Contract Sale Agreement Matters

A complete Contract Sale Agreement reduces ambiguity about price, delivery, and liability, lowers dispute risk, and preserves remedies. Clear terms help courts or arbitrators interpret obligations and support tax and title reporting obligations under federal and state law.

Why a Clear Contract Sale Agreement Matters

Who Normally Prepares and Signs This Agreement

Common users include buyers and sellers, brokers and agents, escrow officers, and corporate counsel preparing or approving sale agreements.

  • Independent buyers and sellers completing asset or equipment transfers.
  • Real estate brokers and agents managing purchase and disclosure terms.
  • In-house and outside counsel reviewing representations, indemnities, and title matters.

For high-value or unusual transfers parties commonly engage legal counsel or title professionals; standardized templates speed routine transactions while allowing targeted custom clauses.

Typical Signatory Roles

Seller (Owner)

The seller transfers title and must accurately describe the asset, disclose known defects, and warrant authority to transfer ownership. For corporate sellers, a named officer or authorized agent should sign with documentation of corporate authority to avoid later challenges.

Buyer (Purchaser)

The buyer accepts the asset per the contract terms, makes payment according to schedule, and inspects or accepts delivery where required. Buyers should confirm seller authority and review any liens, encumbrances, or tax consequences before closing.

Essential Fields the Agreement Must Contain

Buyer Name: Full legal name as on official ID
Seller Name: Full legal entity or individual name
Asset Description: Precise description or serial numbers
Purchase Price: Numeric amount with currency
Effective Date: MM/DD/YYYY format required
Signatures: All parties must sign and date

Common Legal Risks From Incomplete Agreements

Invalid Signature: May render agreement unenforceable
Incorrect Price: Leads to payment disputes
Missing Terms: Creates enforcement gaps
Wrong Party: Transfers to unintended recipient
No Notarization: Affects recordability in some states
Tax Reporting: Triggers withholding or penalties

Avoidable Preparation Errors

  • Using informal or vague descriptions instead of legal asset identifiers causes ambiguity and increases litigation risk during title or delivery disputes.
  • Failing to specify payment schedule, late fees, or security interests often leads to disagreement and extra collection costs.
  • Relying on initials rather than full signatures or omitting dates can create evidentiary gaps for enforcement and tax reporting.
  • Omitting governing law and venue details complicates dispute resolution and may result in litigation in an unfavorable forum.

Practical Examples From Real Users

Real-world examples illustrate how e-signed sale agreements accelerate execution and preserve compliance without in-person closings.

Martin Properties

Martin Properties moved to electronic Contract Sale Agreements for lease and sale transactions to handle remote buyers and renters.

  • Reduced in-person closings and turnaround time.
  • The team reported consistent execution and built-in audit trails improved recordkeeping and reduced administrative follow-up for signatures and document delivery.

Xerox (NetSuite Integration)

Xerox used integrated e-signature workflows to attach signed sale agreements directly into ERP and CRM records.

  • Improved data flow between systems.
  • Integration reduced manual entry, ensured agreement versions linked to transactions, and streamlined audits by keeping a single source of truth for executed contracts.

Step-by-Step: Completing a Contract Sale Agreement

Follow these steps to prepare, review, and execute a Contract Sale Agreement accurately and consistently.

  • 01
    Prepare Document: Draft parties, asset description, price, and core terms
  • 02
    Review Terms: Confirm warranties, closing conditions, and tax allocations
  • 03
    Execute Signatures: Obtain signatures, dates, and any required notarization
  • 04
    Distribute Copies: Provide executed copies to parties and retain originals

Where Completed Agreements Typically Flow

After execution, a Contract Sale Agreement is routed to responsible parties, title or escrow agents, and relevant recordkeeping systems.

  • Seller: Keeps an executed copy for tax and warranty records
  • Escrow Agent: Holds funds or documents until closing conditions are met
  • Recorder or County: Records deed or transfer if local law requires
  • Buyer: Receives executed agreement and any transfer documents

Critical Clauses to Include in a Contract Sale Agreement

Include clear, focused clauses that allocate risk, set timelines, and define remedies to reduce ambiguity and support enforceability.

Parties

Identify buyer and seller using full legal names and business types; specify signatory authority for corporate parties to prevent challenges.

Asset Details

Describe the asset with serial numbers or legal identifiers, condition statements, and attachments for technical specs or exhibits.

Price and Payment

State the exact purchase price, currency, payment schedule, escrow conditions, and remedies for late or missed payments.

Representations

Include seller warranties on title, authority, and absence of liens; limit scope where appropriate and disclose known exceptions.

Closing Conditions

Set conditions precedent, required documents, inspection rights, and the process for satisfying or waiving closing requirements.

Remedies

Specify liquidated damages, indemnities, and dispute-resolution procedures including governing law and venue selections.

Practical Tips for Accurate, Efficient Agreements

Use consistent processes and templates to reduce errors and speed execution while preserving legal sufficiency and auditability.

Use precise, non‑ambiguous language
Avoid vague terms like "reasonable" or "as agreed"; define payment triggers, delivery standards, and inspection windows to reduce disputes and interpretation variance.
Confirm signer identity and authority
Match names to government IDs or corporate records; require corporate resolutions or signatory certificates for businesses to avoid later invalidation.
Keep attachments as numbered exhibits
Incorporate technical specs, condition reports, and schedules as exhibits referenced by exhibit number to ensure they are part of the contract.
Record execution metadata
Log dates, signer IPs, and witness or notary details for every signature to create an evidentiary audit trail for enforcement or regulatory review.

Key Dates and Timing Considerations

Track critical dates to ensure payment, transfer, and any recording obligations are met on time.

Effective Date:

Date obligations begin; use MM/DD/YYYY format

Payment Deadline:

Exact due date for purchase funds or deposit

Closing Date:

Date for transfer of title or possession

Recording Deadline:

Deadline to record documents where required by local law

Tax Reporting:

Buyer or seller must report sale per applicable IRS rules

Configuring a Digital Execution Workflow

When completing agreements electronically, configure signer order, authentication, and retention to match legal and operational needs.

Field Configuration
Signer Order Sequential or parallel routing for signatures
Authentication Email, SMS code, or stronger signer verification
Audit Trail Capture timestamps, IP, and signer actions
Retention Policy Define secure storage and export formats

Technical and Integration Considerations for eExecution

Ensure the signing platform supports required document formats, signer authentication, and retention standards before eExecution.

  • Document Formats: PDF, Word DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication Options: Email, SMS, or advanced methods

eSignature Vendor Pricing and Feature Snapshot for Sale Agreements

Compare baseline pricing and common feature availability across vendors; signNow appears first per platform comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Contract Sale Agreements

Answers to common execution and compliance questions about Contract Sale Agreements, including electronic signing and notarization concerns.


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