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Contract with Provider

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Employment Contract with Project Manager of Provider of Supply Chain Logistics

Employment agreement made , between

, a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Employer, and , of , referred to herein as Employee.

Whereas, Employer is engaged in the business of providing supply chain logistics, and maintains an office at ; and

Whereas, Employee has been engaged and has had a great deal of experience in managing supply chain logistics; and

Whereas, Employee is willing to be employed by Employer, and Employer is willing to employ Employee, on the terms, covenants, and conditions set forth in this Agreement;

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. EMPLOYMENT

A. Employer employs, engages, and hires Employee as a Project Manager to manage supply chain logistics performed by Employer. Employee accepts and agrees to such hiring, engagement, and employment, subject to the general supervision and pursuant to the orders, advice, and direction of Employer.

B. Employee shall perform such other duties as are customarily performed by one holding such position in other, same, or similar businesses or enterprises as that engaged in by Employer, and shall render the following services to and on behalf of Company as may be assigned to him to him from time to time by Employer:

1. Collect data, perform statistical analysis, and maps and document processes;

2. Recommend and implement process improvement;

3. Applies company methodologies and tools to design SCL lean systems;

4. Establish and implement performance measures;

5. Conducts Supply Chain and/or inventory analyses;

6. Redesign and/or re-engineer logistics processes;

7. Supports business development and create efficient designs and solutions;

8. Determines efficient utilization of resources by analyzing layouts, labor force, and equipment utilization charts;

9. Confer with stakeholders to implement efficient and competitive solutions;

10. Personally manage small and medium size projects;

11. Applies Lean Six Sigma (LSS) and Statistical Process Controls (SPC) tools;

12. Assists in the development and delivery of presentations to customers as part of the sales team effort;

13. Lead, coach, and mentor other employees and independent contractors as directed by Employer.

2. BEST EFFORTS OF EMPLOYEE

Employee agrees that he will at all times faithfully, industriously, and to the best of his ability, experience, and talents, perform all of the duties that may be required of and from him pursuant to the express and implicit terms of this Agreement, to the reasonable satisfaction of Employer. Such duties shall be rendered at , and at such other place or places as Employer shall in good faith require or as the interest, needs, business, or opportunity of Employer shall require.

3. TERM OF EMPLOYMENT

The term of this agreement shall be a period of one year, commencing on , and terminating on , subject, however, to prior termination as provided in this Agreement. At the expiration date of , this Agreement shall be considered renewed for regular periods of one year, provided neither party submits a notice of termination.

4. COMPENSATION OF EMPLOYEE

Employer shall pay Employee, and Employee shall accept from Employer, in full payment for Employee's services under this Agreement, compensation at the rate of $ per year, payable while this Agreement shall be in force. Employer shall reimburse Employee for all necessary expenses incurred by Employee while traveling pursuant to Employer's directions.

5. TERMINATION DUE TO DISCONTINUANCE OF BUSINESS

In spite of anything contained in this Agreement to the contrary, if Employer shall discontinue operating its business at , then this Agreement shall terminate as of the last day of the month in which Employer ceases operations at such location with the same force and effect as if such last day of the month were originally set as the termination date of this Agreement.

6. OTHER EMPLOYMENT

Employee shall devote all of his time, attention, knowledge, and skills solely to the business and interest of Employer. Employee shall not, during the term of this Agreement, be interested directly or indirectly, in any manner, as partner, officer, director, shareholder, advisor, employee, or in any other capacity in any other business similar to Employer's business; provided, however, that nothing contained in this section shall be deemed to prevent or to limit the right of Employee to invest any of his money in the capital stock or other securities of any corporation whose stock or securities are publicly owned or are regularly traded on any public exchange, nor shall anything contained in this section be deemed to prevent Employee from investing or limit Employee's right to invest his money in real estate.

7. RECOMMENDATIONS FOR IMPROVING OPERATIONS

Employee shall make available to Employer all information of which Employee shall have any knowledge and shall make all suggestions and recommendations that will be of mutual benefit to Employer and Employee.

8. EMPLOYEE'S INABILITY TO CONTRACT FOR EMPLOYER

In spite of anything contained in this Agreement to the contrary, Employee shall not have the right to make any contracts or commitments for or on behalf of Employer without first obtaining the express written consent of Employer.

9. AGREEMENTS OUTSIDE OF CONTRACT

This Agreement contains the complete agreement concerning the employment arrangement between the parties and shall, as of the effective date of this Agreement, supersede all other agreements between the parties. The parties stipulate that neither of them has made any representation with respect to the subject matter of this Agreement or any representations including the execution and delivery of this Agreement except such representations as are specifically set forth in this Agreement, and each of the parties acknowledges that the party has relied on its own judgment in entering into this Agreement. The parties further acknowledge that any payments or representations that may have been made by either of them to the other prior to the date of executing this Agreement are of no effect and that neither of them has relied on such payments or representations in connection with the party's dealings with the other.

10. VACATION

Employee shall be entitled to days of paid vacation each year during the term of this Agreement, the time for such vacation to be determined by mutual Agreement between Employer and Employee.

11. MODIFICATION OF AGREEMENT

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if evidenced in writing signed by each party or an authorized representative of each party.

12. TERMINATION

A. This Agreement may be terminated by either party on days' written notice to the other. If Employer shall so terminate this Agreement, Employee shall be entitled to compensation for days.

B. In the event of any violation by Employee of any of the terms of this Agreement, Employer may terminate employment without notice and with compensation to Employee only to the date of such termination.

C. It is further agreed that any breach or evasion of any of the terms of this Agreement by either party will result in immediate and irreparable injury to the other party and will authorize recourse to injunction and or specific performance as well as to all other legal or equitable remedies to which such injured party may be entitled under this Agreement.

13. TERMINATION FOR DISABILITY

A. In spite of anything in this Agreement to the contrary, Employer has the option to terminate this Agreement if Employee shall, during the term of this Agreement, become permanently disabled as the term permanently disabled is fixed and defined in this Section. Such option shall be exercised by Employer giving notice to Employee by certified mail, addressed to him at , or at such other address as Employee shall designate in writing of Employer's intention to terminate this Agreement on the last day of the month during which such notice is mailed. On the giving of such notice, this Agreement shall cease on the last day of the month in which the notice is so mailed, with the same force and effect as if such last day of the month were the date originally set forth in this Agreement as the termination date of this Agreement.

B. For the purposes of this Agreement, Employee shall be deemed to have become permanently disabled, if, during any year of the term of this Agreement, because of ill health, physical or mental disability or for other causes beyond Employee's control, he shall have been continuously unable or unwilling or shall have failed to perform his duties under this Agreement for consecutive days, or if, during any year of the term of this Agreement, Employee shall have been unable or unwilling or shall have failed to perform his duties for a total period of days, irrespective of whether or not such days are consecutive. For the purposes of this Agreement, the phrase any year of the term of this Agreement is defined to mean any 12-calendar-months period commencing on and terminating on , during the term of this Agreement.

14. Noncompetition After Termination

Employee agrees that for a period of years after termination of his employment with Employer in any manner, whether with or without cause, Employee will not, within , directly or indirectly engage in the business of Supply Chain Logistics or in any other business competitive with Employer. Directly or indirectly engaging in business of Supply Chain Logistics or in any competitive business shall include, but not be limited to, engaging in business as owner, partner, or agent, or as employee of any person, firm, corporation, or other entity engaged in such business, or in being interested directly or indirectly in any such business conducted by any person, firm, corporation, or other entity.

15. Nondisclosure of Confidential Information during Employment and After Termination

Employee agrees that during the term of this employment agreement, and for a period of years after the end of such term, Employee will not disclose any information or data concerning the trade secrets, business or customers of Employer, disclosed to or acquired by Employee in confidence at any time during the term of this employment agreement.

16. Severability

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

17. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

18. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

19. Notices

Unless provided herein to the contrary, any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

20. Attorney’s Fees

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

21. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

22. Compliance with Laws

In performing under this Agreement, all applicable governmental laws, regulations, orders, and other rules of duly-constituted authority will be followed and complied with in all respects by both parties.

WITNESS our signatures as of the day and date first above stated.

__________________________________

By:

Enter text✕

What a Contract with Provider Is and when it applies

A Contract with Provider is a written agreement that sets the terms between a hiring organization and an external service provider. It typically defines scope of services, deliverables, timelines, payment terms, liability and insurance, confidentiality, data protection, and termination rights. For regulated sectors the agreement often includes compliance addenda (for example, HIPAA business associate addenda in healthcare). Electronic execution is generally valid under the ESIGN Act and state UETA laws when the parties demonstrate intent, consent, attribution, and retention.

Why use a formal Contract with Provider

A clear written contract reduces ambiguity about responsibilities, limits financial and legal exposure, creates enforceable performance obligations, and documents compliance commitments required by sector-specific regulation.

Why use a formal Contract with Provider

Typical users and contexts for this agreement

Organizations and providers use this contract when engaging third parties for professional services, maintenance, consulting, or project work.

  • Small businesses and startups engaging consultants or vendors for defined projects; standardizes payment and deliverable terms.
  • Large enterprises and procurement teams managing multiple providers; enforces security, insurance, and SLAs across vendors.
  • Healthcare and finance teams contracting vendors that handle protected or regulated data; ensures required addenda and auditability.

Use this agreement to document expectations, assign risk, and create an audit-ready record of the business relationship.

Core components to include in a professional Contract with Provider

A robust contract addresses commercial terms, performance requirements, legal protections, and operational details so both parties understand obligations and remedies.

Scope

A clear description of services, milestones, deliverables, and acceptance criteria so performance expectations are objectively measurable and auditable.

Payment

Fee schedule, invoicing frequency, late payment terms, taxes, and any retainers or milestone-based payments to prevent billing disputes.

Term and Termination

Contract duration, renewal terms, termination for convenience and cause, notice periods, and post-termination obligations such as transition assistance.

Liability and Insurance

Limits on liability, indemnification clauses, and insurance requirements (general liability, professional liability, cyber insurance) tailored to project risk.

Data Protection

Security requirements, data handling rules, breach notification timelines, and any sector addenda (for example, HIPAA BAA when applicable).

Intellectual Property

Ownership or license of deliverables, patent and copyright assignment language, and rights to use pre-existing materials or third-party components.

Essential fields to capture in the contract

Provider Legal Name: Full registered name
Client Legal Name: Full registered name
Effective Date: MM/DD/YYYY
Scope Summary: One-line service summary
Payment Terms: Net days and amount
Signature Blocks: Signer name and date

Step-by-step: completing and executing the contract

Follow a consistent sequence to draft, review, approve, sign, and distribute the executed agreement to reduce delays and ensure compliance.

  • 01
    Draft: Prepare standard terms and customize scope.
  • 02
    Review: Legal and procurement review changes.
  • 03
    Approve: Obtain internal sign-off from stakeholders.
  • 04
    Execute: Collect signatures and distribute fully executed copies.

How to configure an online completion workflow

Set up fields, routing, and authentication to match the contract's approval process and legal requirements.

Field Configuration
Signature Field Assign to signer; require date
Initials Field Place at page-specific points
Conditional Fields Show based on role or answers
Authentication Set email or SMS code

Where to send the contract after signing

Confirm routing destinations to ensure legal and operational continuity once the document is executed.

  • Internal Records: Upload final PDF to contract repository
  • Finance: Send invoice copy to accounts payable
  • Provider: Deliver fully executed copy to vendor
  • Compliance: Archive agreements and addenda

Digital signing, formats, and integration considerations

Confirm the solution retains an audit trail, offers required compliance certifications, and stores tamper-evident final versions for legal admissibility.

  • File Formats: PDF, DOCX supported
  • Integrations: CRM and storage plugins
  • Authentication: Email, SMS, KBA

Common deadlines and timing expectations

Track contractual dates and administrative timelines to meet performance, billing, and notice obligations without penalty.

Effective Date:

Date obligations begin; drives milestone schedule

Payment Due:

Typical Net 30 or alternative days specified

Notice to Cure:

Commonly 10–30 days to remedy material breach

Termination Notice:

Often 30 days for convenience terminations

Delivery Milestones:

As set in SOW with acceptance windows

Common mistakes to avoid when preparing the contract

  • Leaving scope vague or open-ended, which causes disputes over deliverables and acceptance criteria.
  • Using unsigned or partially executed copies; ensure all required signature blocks are completed before performance begins.
  • Failing to include data protection addenda for regulated information, increasing compliance and breach risk.
  • Allowing unauthorized signers to execute the agreement, which can void contractual obligations or delay enforcement.

Potential penalties and legal risks from errors

Breach Liability: Contract damages possible
Regulatory Fines: HIPAA or sector fines
Tax Withholding: Backup withholding risk
Payment Delays: Late fees or stoppage
Enforceability: Invalid signatures risk
Reputational Harm: Vendor disputes escalate

How this contract compares to similar document types

Quick distinctions help determine whether to use a standalone provider contract, a master agreement, purchase order, or SOW.

Document Primary purpose Typical scope
Contract with Provider services engagement-specific
Master Services Agreement framework multiple projects
Purchase Order procurement goods or services
Statement of Work deliverables detailed schedule

eSignature vendor comparison for executing Contract with Provider

A concise vendor feature-and-price snapshot for platforms commonly used to sign provider agreements; signNow is shown first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Trial available Trial available Trial available Trial available
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples of using the contract

These short case arcs illustrate how different organizations execute, manage, and rely on provider agreements in practice.

Optica Ventures LLC

Optica used a standard provider contract to manage vendor onboarding and approvals for portfolio companies, reducing confusion over deliverables.

  • The interface is simple and easy-to-use for our team.
  • The result was faster turnaround and fewer billing disputes, improving operational cadence across multiple investments while preserving auditability.

Martin Properties

A small real estate firm standardized provider contracts for maintenance and tenant services to avoid ad hoc terms.

  • I can process and execute all of these documents online with 100% compliance.
  • That change enabled remote approvals, reduced in-person meetings, and kept property management workflows on schedule without sacrificing record retention.

Who typically signs the contract on behalf of each party

Client Authorized Signer, Chief Procurement Officer

An authorized officer or procurement lead who has delegated signature authority signs on behalf of the client; ensure delegation limits are documented to avoid challenges to enforceability.

Provider Representative, CEO or Authorized Officer

A provider's officer with corporate authority signs the agreement; if executed by an agent, attach a corporate resolution or power of attorney confirming signing authority.

Notarization and witness authentication workflow

Follow these steps when notarization or witness signatures are required to ensure valid acknowledgment and record retention.

01

Determine Need

Confirm whether the contract or state law requires notarization or witnesses.

02

Choose Method

Decide on in-person notarization or Remote Online Notarization if permitted.

03

Identity Proofing

Use ID checks, credential analysis, or KBA as required for RON.

04

Signer Presence

Ensure physical presence for in-person notary or real-time audio-video for RON.

05

Witness Count

Add required witness lines per state rules (for example, Florida may require two witnesses).

06

Notary Acknowledgement

Notary completes acknowledgment and journal entry as required.

07

Record Retention

Retain audio-video and journal entries for the statutory period when RON is used.

08

File or Record

Record the notarized document with the appropriate public office if required.

FAQs and troubleshooting for Contract with Provider

Answers to common execution, enforceability, and filing questions encountered by organizations using provider agreements.


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