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Sales Representative Agreement

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4.14 Form: Sales Representative Agreement

THIS AGREEMENT, by and between National Sales, Inc. ("Representative"), a New York corporation with offices at West 40th Street, New York, New York, and Multimedia Producer, Inc. ("Producer"), a New York corporation with offices at Park Avenue, New York, New York.

WHEREAS, Representative is a corporation engaged in the business of the sales and marketing of electronic devices and related products, and maintains a national sales force experienced in such sales;

WHEREAS, Producer is in the business of producing and distributing CD-ROM multimedia discs; and

WHEREAS, Representative possesses the expertise and sales marketing knowledge consistent with the sales objectives of Producer.

NOW THEREFORE, the parties hereto agree as follows:

1. Appointment

Producer hereby appoints Representative as a representative to sell CD-ROM multimedia disc products published by Producer set forth in Schedule A (the "Authorized Products"). Producer may modify, discontinue or change the Authorized Products, and add or delete Authorized Products from Schedule A, in its sole discretion, upon written notice to Representative. During the term of this Agreement, Representative shall have an exclusive right to sell the Authorized Products in the United States and Canada to the accounts specifically identified in Schedule B (the "Authorized Accounts"). Upon written approval of Producer, additional Authorized Accounts may be added to Schedule B. Nothing contained in this Agreement shall prohibit Producer from marketing and selling, nor from appointing others to market and sell the Authorized Products to accounts other than the Authorized Accounts or products not identified as Authorized Products to any account, including Authorized Accounts.

2. Orders

Producer will set prices for the Authorized Products in its sole discretion. All customer orders submitted by Representative for the Authorized Products are subject to Producer's approval and acceptance.

Representative hereby commits to delivering orders for a minimum of one thousand (1,000) units for each of the Authorized Products within six (6) months from the date of this Agreement (the "Initial Commitment"). In the event Representative fails to satisfy the Initial Commitment, Producer may terminate this Agreement at any time prior to Representative's delivery of orders for the Initial Commitment upon thirty (30) days written notice to Representative.

3. Compensation

Producer agrees to compensate Representative at the rate of percent ( ) of the Gross Receipts (as defined herein) for sales of the Authorized Products made by Representative.

Gross Receipts are defined as all money actually received by Producer from the Authorized Accounts for the purchase of Authorized Products, not reduced by any discounts, returns or allowances, other adjustments, applicable taxes, shipping and handling. All sales commissions due hereunder shall be payable to Representative within twenty (20) days following receipt of payment by Producer of the purchase price. Commissions shall be considered as earned as of the date of payment to Producer by Producer's customer. Commissions paid to Representative for goods authorized and accepted as returns by Producer will be debited against Representative's earned commission in the month following receipt of the returned goods by Producer.

4. Term

The term of this Agreement shall commence as of the date of this Agreement and continue for a term of one (1) year, unless sooner terminated in accordance with the terms of this Agreement. Thereafter, this Agreement may be terminated by either party, at any time, by providing thirty (30) days prior written notice of termination.

5. Proprietary Rights

Ownership of all applicable copyrights, trade secrets, patents and other intellectual property rights in the Authorized Products shall remain vested in Producer, or in Producer's licensors. Representative shall not remove Producer's copyright notices, restricted rights legends or any other notices from the Authorized Products. Representative shall fully cooperate with Producer in any action relating to enforcement of Producer's proprietary rights.

6. Independent Contractors

It is expressly agreed that Producer and Representative are acting hereunder as independent contractors and under no circumstances shall any of the employees of one party be deemed the employees of the other for any purpose. This Agreement shall not be construed as authority for either party to act for the other party in any agency or other capacity, or to make commitments of any kind for the account of or on behalf of the other except to the extent and for the purposes provided for herein.

7. Severability

In the event any portion of this Agreement is declared void by any court or tribunal of competent jurisdiction then, in that event, that portion shall be deemed severed from this Agreement, and the remaining portions hereof shall remain in full force and effect.

8. Assignment

This Agreement may not be assigned by either party without the prior written consent of the other party. Any purported assignment without such written consent shall be unenforceable and shall have no force or effect. Notwithstanding the foregoing, this Agreement shall be assignable by Producer to an affiliated entity, or upon the transfer of the right to license or sublicense the Authorized Products to the transferee of said right by providing written notice to Representative.

9. Notices

All notices permitted or required under this Agreement shall be in writing and shall be delivered by confirmed facsimile transmission, in person, by certified or registered mail, return receipt requested, or by overnight delivery with receipt, to the respective facimilie numbers or addresses of the parties as set forth above, or to any corrected facimilie number or address supplied by either or both parties, in writing.

10. Complete Agreement

This Agreement, together with the annexed Schedules constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all previous proposals, both oral and written, negotiations, representations, commitments, writings and all other communications between the parties. This Agreement may not be modified except by a writing signed by a duly authorized representative of each of the parties.

11. No Representations

Representative may not make any contracts or commitments on behalf of Producer nor make any warranties or other representations regarding the Authorized Products other than those authorized by Producer in writing. Representative shall indemnify and hold harmless Producer from any claims, liabilities, expenses, and costs, including attorneys' fees, arising from the breach of any of Representative's obligations in this Section 11.

12. Force Majeure

Producer shall not be liable or deemed to be in default for any delay or failure in performance under this Agreement resulting directly or indirectly from acts of God, or any causes beyond the reasonable control of Producer.

13. Governing Law

This Agreement shall be governed in all aspects by the laws of the United States of America and the State of New York. All disputes and/or claims arising under this Agreement shall be brought before the American Arbitration Association, in New York, New York, under the rules of that organization then in effect, except that the parties agree that if they enter into such arbitration proceeding under this Agreement, they will each name one (1) independent arbitrator, and the arbitrators chosen by the parties will name a third arbitrator, and the matter will be heard by the three (3) named arbitrators.

14. Expenses

In the event any proceeding is brought in connection with the Agreement, the prevailing party in such proceeding shall be awarded, in addition to any other award, its costs, expert witness fees and reasonable attorney's fees.

15. Limitation

PRODUCER MAKES AND REPRESENTATIVE RECEIVES NO WARRANTY EXPRESS OR IMPLIED AND THERE ARE EXPRESSLY EXCLUDED ALL WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. PRODUCER SHALL HAVE NO LIABILITY FOR CONSEQUENTIAL, EXEMPLARY OR INCIDENTAL DAMAGES. PRODUCER'S ENTIRE LIABILITY AND REPRESENTATIVE'S EXCLUSIVE REMEDY UNDER THIS AGREEMENT SHALL BE LIMITED TO THE PAYMENTS DUE UNDER PARAGRAPH 3 HEREOF.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date hereof.

MULTIMEDIA PRODUCER, INC.

By:

Title:

NATIONAL SALES, INC.

By:

Title:

Enter text✕

What a Sales Representative Agreement Covers

A Sales Representative Agreement is a legally binding contract between a principal (company) and a sales representative or agent that sets the scope of sales authority, territory, duties, compensation, and term. Typical clauses address commission calculations, payment timing, expense reimbursement, exclusivity or non‑compete limits, confidentiality, intellectual property, termination rights, and dispute resolution. The agreement allocates tax and employment classification responsibilities, and it should state the governing law and signature requirements that determine enforceability across jurisdictions.

Why a Clear Sales Representative Agreement Matters

A well drafted agreement reduces disputes, clarifies pay triggers and reporting, protects confidential information and IP, and establishes how termination and commissions are handled, improving predictability for both parties and easing tax and compliance obligations.

Why a Clear Sales Representative Agreement Matters

Who Typically Uses This Agreement

Common users range from in‑house sales managers to independent contractors and legal or HR teams preparing consistent templates.

  • Employers and sales organizations who hire representatives for territories, accounts, or verticals and need standardized pay and duties.
  • Independent reps and contractors who want written confirmation of commissions, territory, and termination terms before performing sales work.
  • Legal, HR, and finance teams who maintain templates for onboarding, audit trails, and 1099 reporting compliance.

Use the agreement to align expectations, limit risk, and create a record for commission and tax reporting.

Typical Signers and Their Roles

Sales Director

Corporate signatory who approves compensation plans and territory assignments. Responsible for ensuring contract terms align with company policy and budgets, and for routing for legal and finance review prior to execution.

Independent Representative

Individual or firm accepting appointment and commission terms. Must confirm tax classification, provide W-9 information, and agree to confidentiality and non-solicitation clauses where applicable.

Core Sections Every Professional Agreement Should Include

A comprehensive Sales Representative Agreement organizes essential terms so both parties can quickly find obligations, compensation, and exit rules.

Parties & Recitals

Identify legal entity names, business addresses, and the effective date; state the purpose and relationship clearly to avoid ambiguity about agent status.

Appointment & Territory

Define exclusive or non‑exclusive appointment, specific geographic or account boundaries, and any limits on product lines or customer segments.

Duties & Quotas

Set performance expectations, minimum activity or sales quotas, reporting cadence, and acceptable sales practices to govern day‑to‑day conduct.

Compensation & Commissions

Spell out commission rates, triggering events, calculation methods, reimbursement timing, offsets, clawbacks, and handling of returned or canceled sales.

Confidentiality & IP

Protect trade secrets and IP, define permitted uses of materials, and require return or destruction of confidential information on termination.

Termination & Post‑Term Rights

Describe termination for cause or convenience, notice periods, post‑term non‑solicit or non‑compete restrictions, and commission handling after termination.

Quick Steps to Complete and Execute the Agreement

Follow this sequential checklist to prepare, review, and finalize a compliant sales representative agreement.

  • 01
    Prepare Draft: Populate parties, territory, and compensation fields.
  • 02
    Legal Review: Have counsel review non‑compete and statutory compliance.
  • 03
    Signatures: Collect dated signatures from authorized representatives.
  • 04
    Distribute & Store: Send executed copies to finance, HR, and the representative.

Typical Online Signing Workflow Settings

Configure your digital workflow so parties sign in the correct order with appropriate authentication and retention.

Field Configuration
Signer Order Sequential or parallel signing as needed
Authentication Email link, SMS code, or stronger KBA
Reminders Auto reminders at set intervals
Audit Trail Enable IP, timestamp, and action logs

Where to Send and How Execution Typically Works

Execution workflows route the agreement to signers, capture signatures, and return final copies with an audit trail.

  • Upload Document: Store a final template in your document system.
  • Add Fields: Place signature, date, and initial fields where required.
  • Send to Signer: Use email links or integrated CRM workflows to deliver.
  • Store Signed Copy: Save executed PDF with certificate of completion.

Technical Considerations for Digital Signing

Choose a platform that supports required authentication, integrations, and file formats for your workflow.

  • Integrations: Salesforce, Microsoft 365, NetSuite, Google Workspace, Procore
  • File Formats: PDF, DOCX, HTML, Excel input/output
  • Authentication: Email link, SMS code, KBA, or SSO

Key Dates and Processing Expectations

Track execution, payment, and reporting deadlines so commissions, tax filings, and renewal notices are handled on time.

Effective Date Entry:

Enter final agreed effective date as MM/DD/YYYY when signing.

Commission Payment Cycle:

State payment frequency (monthly or quarterly) and due date, e.g., payment within 30 days.

Renewal or Notice Period:

Specify advance notice required for non‑renewal, typically 30–60 days.

Tax Reporting:

1099‑NEC recipient and IRS deadline: Jan 31 for reporting.

Record Availability:

Allow finance and legal access for audit and dispute resolution.

Typical Execution Milestones

Use these sequential milestones to manage contract lifecycle from draft to active sales activity.

01

Drafting

Create and populate the template with party and compensation details.

02

Internal Approval

Obtain sign‑offs from finance and legal before external circulation.

03

Signing

Collect authorizing signatures and dates from both parties.

04

Onboarding

Provide training, account lists, and system access to the rep.

Common Mistakes to Avoid

  • Vague territory descriptions that omit zip codes or account lists, leading to overlapping claims and commission disputes.
  • Unclear commission triggers or ambiguous definitions of 'net sales' and allowable deductions which create post‑termination disputes.
  • Failing to collect a W‑9 or misclassifying the representative for tax purposes, which can trigger backup withholding or penalties.
  • Missing or undated signatures, or inconsistent signer authority, which can render the agreement unenforceable in dispute.

Key Risks and Potential Consequences

Misclassification: Payroll tax and penalty exposure
Late Commissions: Breach claims and potential interest
Tax Reporting: 1099 penalties under IRC §6721
Confidentiality Breach: Loss of trade secrets and damages
Unenforceable Covenants: Non‑competes void in some states
Notarization Error: Delay in acceptance or enforceability

eSignature Vendor Comparison for Executing Sales Representative Agreements

Compare core pricing and capabilities for common eSignature vendors; signNow is listed first per vendor comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Representative Use Cases

Real organization examples show how companies apply the Sales Representative Agreement across different contexts.

Optica Ventures LLC

Small business standardization improved execution speed

  • Commission disputes reduced by clear triggers
  • The company centralized templates and retained consistent signed records for audits and payouts.

Martin Properties

Real estate agency adapted the template for agent licensing

  • Territory and referral handling clarified
  • The firm avoided overlapping account claims and improved commission reconciliation.

Practical Tips for Accurate and Efficient Completion

Follow these practical recommendations to reduce disputes and speed onboarding for new representatives.

Standardize Templates
Create a single approved template with placeholders for territory and rates to reduce drafting errors and ensure consistent legal review.
Define Triggers Clearly
Specify exactly when commissions are earned and payable, including treatment of cancellations, returns, and chargebacks.
Collect Tax Info Early
Obtain a completed W-9 from all U.S. independent representatives before the first payment to avoid backup withholding.
Record Retention
Store executed copies, audit trails, and payment records securely for the duration required by tax and industry rules.

Frequently Asked Questions About the Sales Representative Agreement

Answers to common legal, tax, and execution questions when preparing and signing a Sales Representative Agreement.


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