Can a UCC-5 be electronically signed?

Yes in most jurisdictions: electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. §7001) and adopted UETA statutes; verify state-specific exceptions and any required wet-notary procedures.

What causes a UCC-5 rejection?

Common causes include incorrect debtor name, wrong filing jurisdiction, missing original filing number, or incompatible file format; review the clerk’s rejection reason and correct promptly to preserve priority.

Who may sign the UCC-5?

An authorized officer, agent, or filing agent with documented signing authority should sign; maintain internal authorization records and, where required, corporate resolutions or POWs.

Is notarization ever required?

Not typically for UCC informational statements, but some filings or attachments may require notarization or RON per state rules; check the filing office’s instructions before submission.

How do I correct errors after filing?

File an appropriate amendment, correction, or termination as allowed by state UCC rules; consult counsel for complex priority or contested corrections to avoid unintended effects.

How long until the filing is effective?

Effectiveness depends on state processing; electronic filings often post quickly but confirm the recorded time with the filing office or confirmation receipt for precise priority timing.

Electronic Signature
Templates
Other
UCC-5 Information Statement

UCC-5 Information Statement

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NOTICE OF ATTACHMENT LIEN / TERMINATION / AMENDMENT

FOLLOW INSTRUCTIONS CAREFULLY (front and back of form)

A. NAME & PHONE OF FILER'S CONTACT (optional)

B. SEND ACKNOWLEDGMENT TO: (NAME AND ADDRESS)

1. COURT

THIS SPACE FOR FILING OFFICE USE ONLY

2. TITLE AND NUMBER OF CASE

3. DEFENDANT'S/DEBTOR'S EXACT LEGAL NAME - insert only one name, either 3a or 3b. Do not abbreviate or combine names.

3a. ORGANIZATION'S NAME

3b. INDIVIDUAL'S LAST NAME

FIRST NAME

MIDDLE NAME

SUFFIX

3c. MAILING ADDRESS

CITY

STATE

POSTAL CODE

COUNTRY

4. PLAINTIFF'S/SECURED PARTY'S EXACT NAME - Enter one name, either 4a or4b. Do not abbreviate or combine names.

4a. ORGANIZATION'S NAME

4b. INDIVIDUAL'S LAST NAME

FIRST NAME

MIDDLE NAME

SUFFIX

4c. MAILING ADDRESS

CITY

STATE

POSTAL CODE

COUNTRY

5. NOTICE IS HEREBY GIVEN THAT:

Plaintiff has acquired an attachment lien in accordance with the provisions of the California Code of Civil procedure on the specific property described below. A Writ of Attachment has been issued by the court on

(date)

By order of the court dated plaintiff no longer has an attachment lien on the collateral of defendant. The notice originally filed with the Secretary of State dated and File No. is thereby terminated.

Plaintiff no longer claims an attachment lien on the collateral of defendant. The notice originally filed with the Secretary of State dated and File No, is thereby terminated.

By order of the court dated the notice of attachment lien originally filed with the Secretary of State dated and File No. is amended as set forth on the attached page.

6. DESCRIPTION OF SPECIFIC PROPERTY ATTACHED

7. I certify that I have received the writ of attachment described above, or the order described above or plaintiff's written release of attachment lien described above, as the case may be.

SHERIFF OR MARSHAL (Printed name)

SIGNATURE and TITLE

DATE

ATTACHMENT LIEN FORM (Rev. 6/13/01)

Approved CA Secretary of State

FILING INSTRUCTIONS & FEE INFORMATION

Please type or laser-print information on this form. Be sure information provided is legible. Read all instructions and follow them completely. Fill-in form very carefully as mistakes may have important legal consequences. Do not insert anything in the open space in the upper right portion of this form as it is reserved for filing office use. Do not staple or otherwise mutilate the barcode in the upper left hand corner of the document, this will render the barcode ineffective.

If the space provided for any item is inadequate:

Continue the item, preceded by the Item No., on an additional 81/2" x 11" sheet of paper
Head each additional sheet with the defendant's/debtor's name appearing in Item No. 3 of this form. Be sure to attach the additional sheet to each copy of the form.

A copy of the Court Order should not accompany the Notice of Attachment Lien form submitted to the filing office. The fact that the court has entered an order for issuance of a Writ of Attachment is evidenced by the signature of the Sheriff or Marshal on the Attachment Lien form.

To provide the requester with an acknowledgment of filing, the original and a duplicate copy of the notice must be presented for filing.

FEE: The filing fee is ten dollars ($10.00) for submittal of an original document containing two pages or less, and twenty dollars ($20.00) for submittal of an original document containing three pages or more. Please send a check made payable to the Secretary of State. Contact the filing office for information concerning the establishment of prepay accounts, use of special handling services, or other payment options. DOCUMENTS NOT ACCOMPANIED BY THE FILING FEE WILL NOT BE PROCESSED.

MAILING ADDRESS:

When properly completed, send payment, and the original, and a duplicate copy of the notice to:

Secretary of State

P.O. Box 942835

Sacramento, CA 94235-0001

What the UCC-5 Information Statement Is

UCC-5 Information Statement is a standardized filing used to record supplemental information related to a Uniform Commercial Code (UCC) financing statement. It clarifies or updates party details, collateral descriptions, or administrative notes on the public record without creating a separate financing statement. State procedures and acceptable content vary; filing may affect secured-interest priority, search results, and enforcement. Electronic submission and signatures are often permitted under the ESIGN Act (15 U.S.C. §7001) and state UETA statutes, but confirm state-specific rules before e-filing.

Why a UCC-5 Information Statement Matters

A clear UCC-5 preserves the integrity of the public financing record, reduces disputes about collateral or party identity, and supports correct priority among secured parties.

Who Commonly Prepares and Files a UCC-5

Typical filers include secured lenders, borrowers, and filing agents who manage public records for secured transactions.

Secured lenders and banks responsible for preserving priority and accurate collateral descriptions.
Borrowers or grantors updating party names, addresses, or corporate reorganizations to match official records.
Title companies, filing services, and corporate counsel verifying perfection and search results for closings.

When in doubt, consult filing instructions or qualified counsel; errors can affect priority, searches, and enforceability.

Essential Elements of a Professional UCC-5 Information Statement

A complete UCC-5 clearly identifies the parties, cites the original filing, describes collateral precisely, and provides signer and routing instructions to ensure accurate indexing.

Filing Parties

List debtor and secured party names exactly as they appear on the original financing statement to avoid search mismatches and priority disputes.

Collateral Description

Provide a focused, specific collateral description that matches or clearly amends the original financing statement language to avoid ambiguity in enforcement.

Reference Numbers

Include the original UCC file number and state jurisdiction so clerks and searchers can link the information statement quickly to the underlying filing.

Effective Date

State the date the information is effective for public notice; this date can affect relative priority in time-sensitive disputes.

Signature Block

Provide the authorized signer's printed name, title, and signature method and ensure the signer has authority to file for the named party.

Filing Instructions

Note whether submission is paper or electronic, include any fee code, and specify whether a notarization or additional form is attached.

Step-by-Step: Complete and Submit a UCC-5

Follow these sequential steps to prepare, authorize, and submit a UCC-5 so the filing links correctly to the original financing statement.

01

Gather Documents: Collect original filing number and supporting records.
02

Complete Form: Fill debtor, secured party, collateral, and reference fields accurately.
03

Authenticate: Obtain authorized signature and any required notarization or verification.
04

Submit & Confirm: File with state office or e-filer and retain confirmation receipt.

Where to File and How the Routing Works

Most UCC-5 filings are submitted to the state Secretary of State or an authorized e-filing service; routing determines proper indexing and public notice.

State Secretary: Primary filing office for most UCC record updates.
County Filing: Rarely used; only when local law requires county-level recordation.
Authorized Agent: Filing services can submit on behalf of parties for consistency and speed.
E-file Portals: Many states accept electronic submissions through approved portals.

Configuring an Online UCC-5 Workflow

Set up fields, signer roles, and authentication so online completion produces a compliant PDF and captures an audit trail for audits.

Field	Configuration
Authentication	Email + SMS code
Signatures	Electronic allowed
Record Format	PDF/A export
Notifications	Email receipt + audit trail

Technical Requirements for eSubmission and Signing

Electronic filing requires secure authentication, tamper-evident signed PDFs, and a retained audit trail acceptable to state filing offices.

Integrations: Salesforce, NetSuite, Google Workspace
File Formats: PDF, DOCX, XML
Authentication: Email, SMS, optional KBA

Confirm that the platform supports the state’s accepted file format and retention requirements, provides exportable audit records, and can integrate with your internal systems for recordkeeping and searchability.

Penalties and Risks from Incorrect UCC-5 Filings

Priority Loss: Risk of losing secured party priority

Search Failures: Records may not appear in public searches

Re-filing Costs: Additional fees and administrative time

Litigation Exposure: Increased dispute and defense costs

Administrative Rejection: Clerks may reject incomplete submissions

Ineffective Notice: Public notice may not meet legal requirements

Common Preparation Mistakes to Avoid

Entering an incorrect debtor name — even a minor punctuation or abbreviation difference can prevent a UCC-5 from linking to the original filing.
Using imprecise collateral language — vague descriptions increase the risk of conflicting interpretations and enforcement disputes later.
Submitting to the wrong jurisdiction — filings must target the state of the debtor’s location; mistakes cause misindexing and possible re-filing.
Failing to capture signer authority or notarization where required — missing authorizations can render the statement ineffective in court.

Practical Tips for Accurate and Efficient UCC-5 Completion

Adopt consistent internal controls and validation checks before filing to reduce rejections and preserve secured-party priorities.

Verify Legal Names

Confirm debtor and secured party names against official formation documents or government-issued IDs, and document the source of the name used; this reduces mismatches and search failures during due diligence and enforcement.

Mirror Original Collateral Language

When amending collateral descriptions, either reproduce the original language or explicitly state the amendment; avoid introducing ambiguous terms that could create conflicting filing records or reduce the clarity of the secured interest.

Centralize Filing Records

Keep scanned copies of the filed UCC-5, confirmation receipts, and audit logs in a central repository with consistent naming and retention policies so staff can retrieve documentation quickly during audits or disputes.

Use Structured Workflows

Implement a checklist, required fields, and second-party review for each filing; automated validation and preview features reduce human error and speed processing across teams.

eSignature Vendor Pricing and Feature Snapshot for UCC Filings

Entry-level pricing and common capabilities for major eSignature vendors relevant to UCC-5 e-filing workflows and document authentication.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no card	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

How Organizations Use Secure eSigning for Public Filings

Organizations use secure eSignature workflows to speed filing, reduce paper handling, and maintain reliable audit trails for regulatory reviews.

Optica Ventures LLC — Brian Fitzgibbons

A market-facing investment firm sped document turnaround with electronic signing and centralized files.

The interface simplified external signings.
As a result, the team reduced manual routing delays, retained searchable filing receipts, and improved record consistency for audits and closing workflows.

Martin Properties — Tim Martin

A property manager shifted to online filings and received signed confirmations quickly.

Mobile signing enabled faster approvals.
The firm now stores tamper-evident signed PDFs in a central archive, improving retrieval during due diligence and reducing time spent chasing wet signatures.

Frequently Asked Questions About the UCC-5

Answers to common questions about e-signing, filing, common rejections, and signer authority for UCC-5 Information Statements.

Need help? Contact support

Can a UCC-5 be electronically signed?
Yes in most jurisdictions: electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. §7001) and adopted UETA statutes; verify state-specific exceptions and any required wet-notary procedures.
What causes a UCC-5 rejection?
Common causes include incorrect debtor name, wrong filing jurisdiction, missing original filing number, or incompatible file format; review the clerk’s rejection reason and correct promptly to preserve priority.
Who may sign the UCC-5?
An authorized officer, agent, or filing agent with documented signing authority should sign; maintain internal authorization records and, where required, corporate resolutions or POWs.
Is notarization ever required?
Not typically for UCC informational statements, but some filings or attachments may require notarization or RON per state rules; check the filing office’s instructions before submission.
How do I correct errors after filing?
File an appropriate amendment, correction, or termination as allowed by state UCC rules; consult counsel for complex priority or contested corrections to avoid unintended effects.
How long until the filing is effective?
Effectiveness depends on state processing; electronic filings often post quickly but confirm the recorded time with the filing office or confirmation receipt for precise priority timing.

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