Can this form be signed electronically?

Yes. Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws where adopted, provided intent, consent, attribution, and reliable record retention are demonstrable.

Is notarization required in Louisiana?

Not typically required for a contract completion form unless the contract or a recording requirement specifies it. For documents filed in public records or where a notary is contractually required, obtain proper notarization.

Who must sign the form?

An authorized representative of each contracting party should sign and provide printed name and title. Verify signing authority in corporate resolutions or procurement delegations to avoid later challenges.

How do I correct an error after signing?

If minor, execute a signed amendment or correction showing the change and date. For substantive changes, prepare an addendum signed by all parties to avoid ambiguity or claims of forgery.

How long should I keep completed forms?

Retain for at least the contract term plus 3 years; industry or federal rules may require longer retention (e.g., IRS three-year rule, HIPAA six-year rule). Consult counsel for specific obligations.

What if a party disputes completion?

Keep all supporting evidence (photos, inspections, communications). Dispute clauses in the contract determine resolution methods (mediation, arbitration, court); accurate completion records improve defense and negotiation positions.

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Louisiana Contract Completion Form

Louisiana Contract Completion Form

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Contract Completion Form

R-1341A (1/02) State of Louisiana

Department of Revenue

1. Contractor/Subcontractor Name

2. Mailing address

City, State, ZIP

3. Representative name

Telephone

4. Description and location of facility altered, renovated, or erected

Description (type of building, name, etc.)

Location (street, city, and parish)

Beginning date

Ending date

5. Original estimated contract amount

6. Actual contract amount (if different from Line 5)

7. Amount awarded to subcontractors

Resident $

Nonresident $

Please provide updated list of subcontractors. (See Form R-1130-L, General Contractor/Subcontractor List.)

Sales and Use Tax

8. Construction materials cost (Do not include taxes paid.)

8a. Cost of materials purchased out of state (Do not include taxes paid.)

8b. Tax paid to another state on 8a

Tax amount

Rate

State

9. Equipment cost (Do not include taxes paid.)

9a. Cost of equipment purchased out of state (Do not include taxes paid.)

9b. Tax paid to another state on 9a

Tax amount

Rate

State

10. Equipment rentals

10a. Tax paid to another state on 10

Tax amount

Rate

State

11. Total Louisiana tax (state and local) paid on construction materials, equipment, rentals

12. Total Louisiana state tax paid on construction materials, equipment, rentals

13. Total Louisiana local tax paid on construction materials, equipment, rentals (total of city, parish, police jury, school board, etc.)

14. Amount of tax paid directly to the State of Louisiana

Account number

15. Amount of tax paid directly to the local taxing authorities (Please identify to whom the tax was paid.)

Authority

Account number

Amount

Authority

Account number

Amount

Authority

Account number

Amount

16. Amount of tax paid to vendors

State

Local

Job number

Bond number

Release date

State Income Tax Withholding

17. Gross payroll $

Louisiana tax withheld

If no Louisiana tax withheld, please explain.

17a. State income tax withheld

Period (beginning month/year through ending month/year)

Account number (10-digit number)

Corporation Income Franchise/Individual Income Tax

18. Corporation franchise tax account number

18a. Estimated franchise taxable base

18b. Income tax account number (if corporation)

18c. Social Security Number (if individual)

18d. Account name

18e. Estimated tax payments

18f. Estimated net income from contract

Unemployment Insurance Tax

19. Louisiana unemployment insurance account number

19a. Federal Identification Number

The undersigned certifies that the above is a complete and accurate statement of liabilities incurred and payments made for the Louisiana state and local taxes indicated, pursuant to the contract identified above.

Authorized signature

Date:

Notary public

Date

What the Louisiana Contract Completion Form Is and When It’s Used

The Louisiana Contract Completion Form documents that contracted work or services have been finished to the parties’ agreement and records the date, scope of completed tasks, final payment amounts, and any remaining punchlist items. It typically accompanies final invoices, retainage release requests, lien waivers, or closeout packages. Organizations use the form to trigger payment, confirm acceptance, and create a clear record that can be retained for audits or dispute resolution. The form can be adapted for construction, professional services, procurement, and facility projects where a formal completion acknowledgment is required.

Why a Clear Completion Form Matters

A formal completion form reduces payment disputes, documents acceptance criteria, and creates an auditable record for billing, lien and warranty purposes, improving contract closeout clarity and compliance.

Who Typically Prepares and Signs This Form

Parties should confirm signer authority and any industry-specific requirements before executing the form.

Contractors and subcontractors — Certify finished work, list punchlist items, and request final payment or retainage release.
Project owners and property managers — Record formal acceptance or document conditional acceptance with required corrections.
Procurement and accounts payable teams — Use the completed form to verify invoices and authorize final disbursements.

Step-by-Step: Completing the Louisiana Contract Completion Form

Work through these steps in order to create a clear, auditable completion record and avoid common delays.

01

Prepare the form: Populate contract references and scope details before routing.
02

Attach evidence: Include photos, inspection reports, or signed punchlists when required.
03

Collect signatures: Obtain authorized signatures and dates from all parties.
04

Distribute copies: Send final copies to procurement, legal, and accounts payable.

Core Elements to Include in a Professional Completion Form

A complete form balances clear facts, references to the underlying contract, and explicit acceptance language so all parties understand obligations and remedies.

Completion Statement

A concise declaration that work was completed per contract terms, noting whether completion is conditional or final and referencing applicable contract sections.

Dates

Include the completion date, date of acceptance, and any relevant milestone dates that affect warranties or retainage releases.

Scope Summary

Summarize completed tasks and cross-reference exhibits, drawings, or change orders to remove ambiguity about what was delivered.

Acceptance Criteria

State whether the owner accepts the work, accepts conditionally pending punchlist items, or rejects the work with required corrective actions.

Payment Details

Note final invoice amount, retainage to be released, and any offsets or deductions agreed by both parties.

Attachments

List attached documents such as lien waivers, inspection reports, final invoices, and signed change orders for a complete record.

Essential Data Points to Record

Signer Identity: Full name and title

Contract Reference: Contract or PO number

Completion Date: MM/DD/YYYY format

Final Payment: Amount due or retained

Lien Waiver: Status and attached copy

Notary/Witness: If used, list names and dates

Common Preparation Errors to Avoid

Using an informal or partial description of completed work that makes it hard to verify deliverables against the contract.
Omitting contract or purchase order numbers so accounts payable cannot match the form to invoices or clearing conditions.
Failing to attach required supporting documents such as lien waivers, inspection reports, or final invoices.
Allowing an unauthorized person to sign, producing disputes over validity and possible payment delays.

Risks and Consequences of Incorrect or Missing Information

Payment Delays: Invoices may be unpaid

Lien Filings: Contractor may need to file liens

Breach Claims: Disputes over scope or quality

Tax Issues: Reporting mismatches possible

Invalid Record: Form may be rejected as incomplete

Arbitration: Escalation to dispute resolution

Where to File, Send, and Store Completed Forms

Follow a consistent routing protocol to ensure proper authorization and retrieval during audits or disputes.

Send to Owner: Deliver signed form to the property owner or client representative.
Accounts Payable: Forward to AP to trigger final payment processing.
Project File: Store originals and attachments in the project record.
Legal/Contracting: Provide a copy to contracting or legal teams for retention.

Configuring an Online Completion Workflow

Set up a digital workflow that enforces fields, collects signatures, and routes documents automatically to key stakeholders.

Field	Configuration
Authentication Method	Email link, SMS code, or stronger MFA
Conditional Fields	Show retainage or waiver fields when applicable
Notifications	Auto-notify owner, contractor, and AP
Storage	Archive to cloud storage with audit trail

Digital Signing and eSubmission Considerations

Use platforms that support reliable signer authentication, audit trails, and common file formats for legal defensibility.

Integrations: Salesforce, NetSuite, Microsoft 365
File Formats: PDF, DOCX, HTML supported
Security: TLS and AES encryption

Timeframes and Deadlines to Track

Track dates tied to completion, invoicing, retainage release, and warranty start to avoid missed deadlines or penalties.

Substantial Completion Date:

Date when work is substantially complete and triggers acceptance processes

Final Invoice Deadline:

Date by which contractor must submit the final invoice

Retainage Release:

Date or condition for release of retained funds

Warranty Start:

Date warranty period begins following acceptance

Record Retention:

How long completed forms must be kept for audits

Key Closeout Milestones

Follow these sequential milestones to ensure a documented and orderly contract closeout process.

01

Project Completion

Complete work and document completion details on the form.

02

Owner Acceptance

Owner reviews and either accepts or provides a punchlist.

03

Final Billing

Submit final invoice and attach the signed completion form.

04

Retainage Release

Authorize release of retained funds after acceptance criteria are satisfied.

eSignature Vendor Comparison for Contract Completion Workflows

Compare starting price and key features relevant to contract closeout workflows and compliance. signNow is listed first for direct comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/yr	Varies	Varies	Varies

Frequently Asked Questions About the Louisiana Contract Completion Form

Answers to typical questions on e-signing, notarization, corrections, retention, and signer authority for completion forms.

Need help? Contact support

Can this form be signed electronically?
Yes. Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws where adopted, provided intent, consent, attribution, and reliable record retention are demonstrable.
Is notarization required in Louisiana?
Not typically required for a contract completion form unless the contract or a recording requirement specifies it. For documents filed in public records or where a notary is contractually required, obtain proper notarization.
Who must sign the form?
An authorized representative of each contracting party should sign and provide printed name and title. Verify signing authority in corporate resolutions or procurement delegations to avoid later challenges.
How do I correct an error after signing?
If minor, execute a signed amendment or correction showing the change and date. For substantive changes, prepare an addendum signed by all parties to avoid ambiguity or claims of forgery.
How long should I keep completed forms?
Retain for at least the contract term plus 3 years; industry or federal rules may require longer retention (e.g., IRS three-year rule, HIPAA six-year rule). Consult counsel for specific obligations.
What if a party disputes completion?
Keep all supporting evidence (photos, inspections, communications). Dispute clauses in the contract determine resolution methods (mediation, arbitration, court); accurate completion records improve defense and negotiation positions.

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