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NCDC Common Loan Application Form

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COMMON LOAN APPLICATION FORM FOR PROJECTS

(OILSEEDS, FOODGRAINS, PLANTATION CROPS, SUGAR, TEXTILES, FRUIT & VEGETABLES, OTHER PROCESSING, STORAGE & COLD STORAGE, INDUSTRIAL COOPERATIVES, DAIRY POULTRY & LIVE STOCK)

4-SIRI INSTITUTIONAL AREA, HAUZ KHAS, NEW DELHI - 110016

PART - A (General Information About the Borrowing Coop.)

Name & address of the applicant society:

Telephone / Fax / e.mail address:

Registration No. and date:

Board of Management

Elected or Nominated:

Date of Election/Nomination:

No. of Directors: General: SC: ST: Women:

(Brief Bio-data of Board Members & Promoters may be attached)

Present activities:

Proposed activities/project:

Membership & paid up share capital as on 31st March.....

Category of membership No. of members Paidup share capital (rs. in lakhs)
Grower members
General:
SC:
ST:
Coop. Socys.
Other Members
State Govt.
Total:

Financial Status of the Cooperative

I. Summarised Profit & Loss Accounts of preceding 3 years. (Rs. in lakhs)

1Business turnover
2Gross profit before Interest, Depreciation and Tax
3Interest
4Cash profit (2-3)
5Depreciation
6Profit before tax (4-5)
7Income Tax
8Net profit (6-7)

II. Summarised Balance Sheets of preceding 3 years

1Gross Block
2Depreciation
3Net Block (1-2)
4Work in Progress
5Investments
6Total Fixed Assets (3+4+5)
7Current Assets
8Current liabilities
9Net Working capital (7-8)
10Long term loans & deposits
11Paid up share capital
12Reserves (excluding depreciation)
13Un-distributed Profits (+) / Accumulated loss (-)
14Net worth (11+12+13) or (6+9-10)

15. Net Disposable Resources (10+11+12+13-6) (for margin money)

*Tentative figures may be given in case accounts have not been finalized.

PART B - ABOUT THE PROPOSED PROJECT

Project description

Type of Project: Capacity per day/per year (in tons):

Project Location:

Products/By-products to be produced/processed/stored:

In case of expansion/modernization, please indicate:

Existing Capacity:

Expansion of capacity proposed:

Capacity after expansion/modernization:

Raw material production in the area of operation (preceding 3 years):

Year Name of the raw material Area under cultivation (hec.) Total Production (tons) (a) Present Consumption/Utilization (tons) (b) Marketable Surplus (tons) (a-b)
1
2
3

Members’ Production of raw material: Area (ha.): Production (tons):

Area of operation of the society (AOO). Districts in AOO (names): Villages in AOO (Nos.):

Details of overall position of similar units in the area of operation (Capacity in tons)

Sector Nos. Capacity No. of Units
Per day Annual In operation No. In operation Cap. Closed No. Closed Cap.
Private
Cooperative
Others
Total:

Performance of the existing units of the borrowing cooperative for preceding 3 years

Existing UnitsUnit-IUnit-IIUnit-IIIUnit-IV
Installed capacity
Capacity Utilisation(%)
Gross Profit (Rs. in lakhs)
Net Profit/Loss(+/-) (Rs. in lakhs)

Audit Reports for the preceding 3 years alongwith compliance reports.

Audit classification (yearwise) for the preceding 3 years

Project Cost

1Land & land development
2Building & Civil works
3Plant & Machinery
4Misc. fixed assets
5Contingencies
6Pre-operative expenses
7Margin money for raising working capital
Total

Means of Financing

Percentage of block costAmount (Rs. in lakhs)
a) Share Capital by the State Govt
b) Members’ share capital
c) Subsidy/grant-in-aid
d) Term loan from NCDC
Total

Financial bench marks for the proposed project:

Internal Rate of Return (IRR):

Debts Service Coverage Ratio (DSCR):

Break Even Point (BEP):

Marketing Plan/Strategy:

Implementation schedule:

ActivityCommencementCompletion
Acquisition of land
Development of land
Factory building
Auxiliary buildings
Machinery foundation
Erection of plant & machinery (P&M)
Arrangement for power
Arrangement for water
Trial runs
Commercial production

ADDITIONAL DETAILS FOR SOCIETIES APPLYING FOR STORAGE GODOWNS

1. EXISTING GODOWN(S)

(A) Godown(s) available with the society

TypeNo.Cap.(tons)
Owned
Hired
Godown under construction

(B) Expenditure incurred on Storage in the preceding 3 years

YearRent PaidTransportation/handling/other chargesTotal

(C) Capacity utilization of owned godowns in preceding 3 years

Year%

2. PROPOSED GODOWN

LocationNo.Cap.(tons)Project Cost

3. AVAILABILITY OF LAND

LocationAreaMunicipal area (Yes/No)

4. BUSINESS UNDERTAKEN IN PRECEDING 3 YEARS/PROJECTIONS FOR NEXT 3 YEARS

YearActualProjections
QVQVQVQVQVQV
a) Credit
i) ST
ii) MT&LT
Total
b) Non-credit
i) Marketing
ii) Input
iii) Consumer
iv) Others
Total

Q = Quantity in tons    V = Value (Rs. in lakhs)

Details of assets to be mortgaged (applicable in case of direct funding)

Description of Assets Yr. Of Acquisition Cost of acquisition Depreciation Book Value Market Value Whether charged/mortgaged/free from encumbrances To whom Mortgage Against what amount of loan
Total:

Status of loan already availed from financing institutions including NCDC

Loan sanctionedLoan availedRepayments made so farOutstanding as on date




Defaults to financial institutions such as NCDC / others Bank/State Govt.

PrincipalInterestOtherTotalPeriod of default
NCDC
Other Fis
Banks
State Govt

Note: In case the space is insufficient, details may be given in a separate sheet.

PART-C CHECK LIST

(Please tick (√) in the box against the documents enclosed)

Detailed Project Report (DPR) should necessarily contain the following

• Brief description of the project

• Industry scenario (National, State & the Area specific)

• Policy of State Govt. with regard to proposed activity/industry.

• Existing capacity (private/public sector and cooperatives), its utilisation and performance

• Scope for creation of additional capacity.

• Problems, if any, in optimum utilization of the capacity

• Production and availability of raw material in the area of operation, district and state in the preceding 3 yrs. (duly authenticated) and projections for next 3 years.

• Availability of animals / day old chicks (DOC) / grazing ground / green product / dry fodder / concentrate feed, medicines, veterinary aid breeding centre etc. and training facilities. (applicable in respect of dairy, poultry and live stock projects.)

• Details of cooperative linkages – forward as well as backward (for procurement of raw material & marketing of finished goods).

• Demand and marketability of the product(s)

• Marketing plan / Strategy

• Implementation schedule in the form of a Bar Chart

• A note on power situation & effluent treatment

Viability Analysis

• Assumptions made for working out financial viability

• Projected cash flow statement (for 8 years)

• Internal Rate of Return (IRR)

• Break even point (as % of installed capacity)

• Debt Service Coverage Ratio (DSCR)

• Sensitivity Analysis

• Manpower requirements alongwith annual emoluments

• Site details; location, requirement of land (measurement of land) and acquisitions alongwith supporting documents

• Plan & cost estimates for Civil Works (duly certified by qualified Architect/Engineer) and Plant & Machinery (componentwise), Fixed assets (duly supported by quotations).

• Technology, process flow diagram, material balance, etc.

• Estimates of margin money and working capital requirement

ENCLOSURES

• No-overdues certificate as per proforma enclosed.

• Resolution of Board of Directors for the proposal.

• Plan/source of raising members’ equity/Promoters’ contribution.

• Security cover for the loan.

• Summarised profit & loss a/c and balance sheet in prescribed proforma duly certified by a Chartered Accountant.

• Licensing requirement for the proposed activity (enclose copy of license or specify status)

• Pollution control clearance (enclose copy or specify the status)

• Other statutory requirements/clearances, if any, and their status

• Power requirement and power scenario in the State

• Power supply arrangements, specify status.

• Fiscal and other incentives, if any, by State Govt.

• Water supply arrangements, specify status.

Authorised signatory

Name:

Designation:

Seal of the Society:

Place:

Date:

NO OVERDUES CERTIFICATE

1. This is to certify that , as on date, is not in default in repayment of loans and payment of interest to NCDC and any Financial Institution/Bank.

Position of default in repayment of dues by the society to NCDC and other institutions as on date is as follows:

Name of Lending Institution/Bank Loan received Principal repaid Outstanding dues
Date Amount Overdue Not yet due Interest / Total

2. It is also certified that other cooperatives on which Directors of our Board are Directors or associated with are not in default in repayment of loans and payment of interest to NCDC and any Financial Institution/Bank as on date.

Position of default in repayment of dues by the Cooperatives on which Directors of our Board are Directors or associated with is as follows:

Name of DirectorName of defaulting cooperative societyNature of Financial Institution/BankName of Financial Institution/BankAmount of defaultReasons and period of default

(Chief Executive of the Society)

Place:

Date:

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What the NCDC Common Loan Application Form Is

The NCDC Common Loan Application Form is a standardized borrower intake document used to collect borrower identification, loan purpose, financial statements, collateral descriptions, and consent for credit checks. It consolidates key lender requirements into a single form to speed underwriting and ensure comparable data across applications. The form is intended for commercial and consumer lending contexts where the lender or guarantor requires consistent disclosure and verification of income, assets, liabilities, and related-party information before credit approval.

Why standardized loan intake matters for lenders and applicants

A common application reduces duplication, improves data consistency for credit decisions, and helps lenders meet regulatory Know Your Customer (KYC) and anti-fraud checks efficiently.

Why standardized loan intake matters for lenders and applicants

Who typically completes the NCDC Common Loan Application Form

Lenders, loan officers, mortgage brokers, small-business owners, and applicants use this form to capture required underwriting details and supporting consents.

  • Loan officers or underwriters completing standardized intake on behalf of the lender or broker.
  • Business owners and individual applicants providing financial details, tax returns, and collateral descriptions.
  • Accountants or attorneys assisting applicants with financial statements and legal entity information.

Completing the form accurately ensures faster processing, clearer underwriting notes, and reduces follow-up requests for missing documentation.

Step-by-step: filling and submitting the loan application

Follow these sequential steps to prepare a complete package for underwriting and filing.

  • 01
    Gather documents: Collect tax returns, bank statements, and financial schedules.
  • 02
    Complete form: Enter borrower, loan, and collateral details accurately.
  • 03
    Attach supports: Upload signed agreements and verification documents.
  • 04
    Submit: Send to lender via their specified channel.

Configuring an online completion workflow

Set these fields and routing rules when moving the form to an electronic workflow for eSubmission and eSignatures.

Field Configuration
Signature Field Required; signer authentication enabled
Date Field Auto-fill MM/DD/YYYY on signature
Attachment Field Allow PDF, DOCX, JPG uploads
Routing Rule Sequential: applicant → underwriter → compliance

How to distribute and authenticate the form electronically

Use platforms that support audit trails, secure storage, and integrations with CRM or loan origination systems for efficient processing.

  • Email Delivery: Invite signers by email; track opens.
  • SMS Authentication: Use SMS codes for added identity verification.
  • API Integration: Embed form in loan origination systems.

Where to file, send, or submit the completed application

Common submission destinations and expected routing for underwriting and servicing.

  • Lender Portal: Upload to lender's secure origination portal.
  • Email to Underwriter: Send signed PDF with attachments to underwriting inbox.
  • Third-party Processor: Submit via loan processing vendor if applicable.
  • Local Registrar: File collateral UCC-1 financing statement when required.

Essential sections of a professional loan application

A complete NCDC Common Loan Application Form should contain standardized borrower details, financial statements, loan terms, collateral descriptions, authorizations, and signature areas to support underwriting and closing.

Borrower Details

Identifying information including legal name, EIN/SSN, contact details, and organizational structure for entity borrowers.

Financial Statements

Recent balance sheet, income statement, and cash flow statements to evaluate repayment capacity and underwriting ratios.

Loan Terms

Requested amount, interest rate or rate formula, term, amortization, and prepayment provisions for clear lender expectations.

Collateral Description

Detailed listing of assets, serial numbers, valuations, and whether lien perfection actions are required.

Authorizations

Consent for credit checks, tax returns, bank verification, and third-party information releases needed for underwriting.

Signatures

Signature and date blocks for borrowers, guarantors, and authorized officers with witness or notary fields when required.

Required fields and brief data notes

Legal Name: Full registered name
TIN/EIN/SSN: Tax ID number
Address: Street, city, state, ZIP
Contact Email: Valid email address
Loan Amount: Requested principal
Signature: Signed and dated

Common mistakes that delay loan processing

  • Using abbreviated or inconsistent legal names across documents which causes identity verification failures and title issues for collateral.
  • Submitting unsigned or partially signed pages that require follow-up and re-execution, delaying underwriting and closing timelines.
  • Failing to attach required supporting documents such as tax returns or bank statements, which forces conditional offers or denial.
  • Entering incorrect dates or inconsistent effective dates that create ambiguity about contract commencement and loan covenant triggers.

Consequences of incomplete or incorrect applications

Application Rejection: Delays or denial
Regulatory Fines: Compliance penalties possible
Credit Reporting Errors: Incorrect borrower impact
Lien Impairment: Security interests at risk
Backup Withholding: 24% tax withholding
Fraud Exposure: Increased audit risk

Key submission timelines and time-sensitive dates

Certain dates and filing deadlines affect reporting, tax treatment, and security perfection timelines; observe these during preparation and submission.

Application Response Time:

Expect initial lender response within 5–15 business days.

Credit Authorization:

Consent must be dated prior to credit pull.

UCC Filing:

File UCC-1 promptly to perfect security interest.

Tax Reporting:

Provide accurate TINs to avoid 24% backup withholding.

Document Retention:

Keep originals per retention policy and regulatory rules.

Processing milestones from submission to closing

Track these numbered stages to understand typical lender processing flow for a commercial or consumer loan application.

01

Submission Received

Underwriting opens initial review and completeness checks.

02

Underwriting Review

Detailed credit, collateral, and legal review performed.

03

Conditions Issued

Lender lists documents needed before closing.

04

Closing and Funding

Execution, lien filings, and disbursement occur.

How organizations use the NCDC form in practice

Below are representative scenarios showing how the form accelerates routine lending tasks across sizes and sectors.

Small Business Loan

A community bank uses the form to standardize small-business underwriting

  • Reduced document requests by two-thirds
  • The bank reported clearer credit decisions and faster closings when borrowers supplied complete forms with attachments.

Commercial Real Estate

A regional lender requires the form with UCC collateral schedules

  • Streamlined lien search and perfection
  • The lender avoided delays at closing by collecting consistent property and borrower data up front, reducing title exceptions.

eSignature platform comparison relevant to loan application workflows

Common vendor features and pricing for organizations evaluating electronic signature options to manage loan application execution and storage.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Trial available Trial available Trial available Trial available
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/yr limit Varies by plan Varies by plan Varies by plan

Who should sign or approve the application

Authorized Officer

An officer listed in corporate records or a designated signatory signs for an entity borrower. The signer must have authority; include a corporate resolution if required to evidence signing power.

Individual Borrower

The natural person owning the business or applying personally must sign and provide identification; for joint applicants, each applicant's signature and consent are required.

Frequently asked questions about the NCDC Common Loan Application Form

Answers to common issues that delay processing or compromise legal validity when completing or eSigning the NCDC Common Loan Application Form.


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