Project identification
Project address, parcel number, or legal description plus the project or contract name for unambiguous identification in public records.
A Notice of Completion clarifies the endpoint of work, reduces exposure to open-ended lien risk, and sets known dates for payment and claims timelines.
Owners and prime contractors most often prepare or authorize the Notice; subcontractors and suppliers are primary recipients.
A property owner or property manager who authorizes the Notice of Completion. The owner often records or files the notice with the county and provides copies to the contractor and known subcontractors to start or shorten lien timelines.
The general contractor or construction manager who confirms substantial completion of the contracted scope and coordinates delivering the notice to interested parties; may be the preparer when delegated by the owner.
Project address, parcel number, or legal description plus the project or contract name for unambiguous identification in public records.
Exact MM/DD/YYYY date when substantial completion occurred; this date often starts or shortens statutory lien periods.
Owner, prime contractor, and contact information for delivering subsequent notices or payments.
Brief description of the completed scope or contract reference to clarify which work the notice covers.
County recorder or filing office name, recording number (if recorded), and date of record/filing.
Printed name, title, date, and signature for the authorized signatory; notarization if state/local law requires.
| Field | Configuration |
|---|---|
| Project Details | Required text fields; set validation for address formats |
| Completion Date | Date picker MM/DD/YYYY; set required |
| Signer Role | Owner or Contractor; designate authorized signer |
| Post-Signing Actions | Auto-send to recorder and distribute copies |
Use an eSignature platform that supports PDF, DOCX, audit trails, and integration with systems used for recording or distribution.
Record or distribute as soon as substantial completion occurs
Typical claimant windows often fall between 30 and 90 days
Some states shorten subcontractor claim periods upon notice
Allow county processing time for recorded instruments
Keep filed and distributed copies indefinitely
Determine the date when work meets contract-defined completion
Draft notice with accurate project and party data
Submit to recorder or required office promptly
Deliver to contractor, subcontractors, suppliers, and lender
The owner recorded a Notice of Completion after final inspection to start the warranty clock.
The general contractor prepared and notarized the notice to document substantial completion.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |