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Notice of Completion

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NOTICE OF COMPLETION—CORPORATION

Prepared by, recording requested by

and return to:

Name:

Company:

Address:

City: State: Zip:

Phone:

Fax:

Above this Line for Official Use Only

NOTICE OF COMPLETION—CORPORATION

(N.R.S. §108.228)

(Assessor's Parcel Numbers:

BE IT NOW KNOWN THAT improvements on the property located at

were completed on the day of , 20 or work has ceased

on said improvements for a period longer than thirty (30) days. If work on improvements has ceased, said improvements ceased on the day of , 20 and lasted for approximately days.

The owner's name is The owner's address is

The nature of the title of the corporation signing this notice is

A description of the property sufficient for identification is

[Description of Property] (If provided in metes and bounds, also include the name and mailing address of the person who prepared the legal description. If a document including the same legal description previously has been recorded, include all information necessary to identify and locate the previous recording, but not the name and mailing address of the person who prepared the legal description).

The name of the contractor, if any, is

This the day of , 20

Corporation

By

Print Name

Title

Attest:

State of Nevada )

County of ) ss.

, being first duly sworn on oath

according to law, deposes and says:

I have read the foregoing Notice of Completion, know the contents thereof and state that the same is true of my own personal knowledge, except those matters stated upon information and belief, and, as to those matters, I believe them to be true.

(Authorized Signature of Lien Claimant)

Subscribed and sworn to before me this day of the month of of the

year

Notary Public in and for the County and State

Certificate of Delivery

I, , hereby certify that I have delivered this day a true and correct copy of the foregoing to

(list names of each prime contractor and each potential lien claimant requested notice or delivered a preliminary notice of right to lien) by mailing a true and correct copy of same by certified U.S. mail, postage prepaid, return receipt requested, within ten (10) days of recordation.

So certified this the day of , 20

Signature

NV § 108.228(2)

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What a Notice of Completion Is and when it applies

A Notice of Completion is a written record, often recorded or delivered by an owner or contractor, declaring that a construction project or specific portion of work has reached substantial completion. It serves to fix dates for lien rights, trigger statutory deadlines, clarify when retainage or final payment may be due, and inform interested parties (owners, contractors, subcontractors, and lenders) about the completion status. The document is commonly used in construction and real estate transactions to protect parties’ lien and payment rights and to provide a formal milestone for contract closeout procedures.

Why issuing a clear Notice of Completion matters

A clear Notice of Completion clarifies project status, preserves or shortens lien timelines under state law, and supports final payment processing.

Why issuing a clear Notice of Completion matters

Who typically prepares and receives this document

Parties involved in construction closeout, lenders, and title agents commonly use Notices of Completion.

  • Property owners and developers notifying contractors and subcontractors of substantial completion, often to start warranty or lien timelines.
  • General contractors and prime contractors documenting project handover and prompting final inspections and payment processing.
  • Title companies and lenders receiving formal completion notices to support loan disbursement, lien searches, and policy updates.

Recipients and preparers should confirm state-specific requirements for recording and delivery to ensure legal effect.

Essential parts to include in a professional Notice of Completion

A well-composed Notice of Completion includes standardized fields and supporting data so recipients and recorders can verify the completion event and apply statutory deadlines.

Project ID

Project name or contract number plus site address and parcel identifier to uniquely identify the work.

Completion Date

Exact MM/DD/YYYY date when the work reached substantial completion or when final inspection passed.

Parties

Full legal names of owner, contractor, and primary contact information for delivery and inquiries.

Scope

Brief description of the completed scope or contract reference, avoiding vague language that could cause disputes.

Recording Details

Statement whether the notice is to be recorded, county clerk reference, and any recording clerk instructions.

Signature Block

Signature, printed name, title, and date; include notary or RON section if required by state or lender.

Quick steps to complete and issue a Notice of Completion

Follow this sequence to prepare, sign, and distribute a Notice of Completion with minimal friction.

  • 01
    Confirm Substantial Completion: Verify inspection reports and contract terms to confirm the completion date.
  • 02
    Populate Standard Fields: Complete project, parties, scope, and date fields using the exact legal names.
  • 03
    Obtain Signature: Sign and notarize or complete RON if needed to meet recording requirements.
  • 04
    Record and Distribute: File with county recorder as required and deliver copies to contractors and lenders.

How to set up an online Notice of Completion workflow

Configure a repeatable digital workflow that covers authentication, notification, storage, and optional notarization.

Field Configuration
Notification Email delivery plus certified mail option for proof of service
Authentication Email link or SMS code; add ID verification for RON sessions
Storage Archive signed PDF/A with audit trail for search and retention
Notarization Support in-person notary or RON recording workflows where authorized

Where to send, file, and record the Notice of Completion

Decide distribution paths before signing so recipients receive timely notice and county records reflect the event.

  • County Recorder: Record if the state or lender requires public filing to affect lien periods.
  • General Contractor: Deliver signed copy to prime contractor for final invoicing and punchlist closure.
  • Subcontractors: Send copies to subcontractors to notify them of shortened filing windows.
  • Lender / Title: Provide to lender and title agent to support final disbursement or policy updates.

Digital delivery and file format considerations

Choose platforms that support PDF, DOCX inputs, audit trails, and optional RON workflows for notarization.

  • File Formats: PDF and DOCX supported
  • Integrations: Connectors include Procore, NetSuite, and Google Workspace
  • Storage: Export to PDF/A for archival

Timing and common deadlines to watch for

Timing rules depend on state law; deliver the Notice promptly after substantial completion to preserve intended effects.

Immediate Delivery Recommended:

Provide notice as soon as substantial completion is confirmed to start statutory timelines.

Recording Window:

Some states treat recording as the trigger; others treat delivery as sufficient. Check local rules.

Subcontractor Filing Period:

Notice can shorten subcontractor lien filing windows in many states.

Owner Retainage Release:

Release rules for retainage may be tied to the completion date in contract terms.

Lender Disbursement Timing:

Lenders often require recorded proof or executed acceptance before final disbursement.

Key recordkeeping and processing milestones

Track these milestones from completion toward final closeout to ensure compliance with lien and payment windows.

01

Substantial Completion Date

Document official completion and supporting inspection reports.

02

Notice Issued

Prepare and sign the Notice; determine whether to record or only deliver.

03

Recorded / Delivered

File with county recorder or deliver to interested parties as required.

04

Follow-up Actions

Monitor subcontractor claims, final invoicing, and retainage release.

Required security and compliance elements for digital Notices

Encryption: TLS 1.2/1.3 in transit
Data at Rest: AES-256 encrypted storage
Audit Trail: Timestamped signer events
HIPAA Support: BAA available where needed
eSignature Law: ESIGN and UETA compliant
Regulatory: 21 CFR Part 11 support where required

Consequences of an incorrect or late Notice of Completion

Lost Lien Rights: May shorten or forfeit lien claims
Payment Delays: Triggers disputes and withheld funds
Recording Rejection: County clerk may refuse invalid filings
Contract Disputes: Creates ambiguity over completion obligations
Notary Defect: Improper notarization may void effect
Legal Fees: Increased costs for dispute resolution

Common preparation errors to avoid

  • Using trade names instead of legal entity names causes misidentification in records
  • Mismatched dates between inspection reports and the Notice create disputes over trigger dates
  • Failing to notarize or use an approved RON process when required can void recording
  • Omitting parcel identifiers or addresses makes county recording and lien searches unreliable

Who is authorized to sign a Notice of Completion

Owner

Typically the property owner or an authorized representative (officer or agent) signs notices to assert completion; authorization should match the owner entity name used in contracts and county records, and a corporate resolution may be required for signers acting on behalf of an entity.

Contractor

A principal of the contracting firm or a delegated project manager may sign when the contract allows; ensure the signer has authority under the contract and that the signature block includes printed name and title to avoid later challenges.

Real-world examples of Notices of Completion in practice

These examples illustrate typical uses and outcomes when a Notice is prepared correctly.

Owner-led recording

An owner recorded a Notice of Completion after final inspection

  • The recorded NOC shortened subcontractor lien deadlines
  • The owner used the recorded document to obtain final loan disbursement and closed out escrow without lien claims.

Contractor notice delivery

A contractor delivered signed Notices to subcontractors and lender

  • The delivery triggered final invoicing and retainage release
  • Timely delivery reduced payment disputes and accelerated closeout by clarifying completion events.

Typical eSignature vendor pricing and feature snapshot

Comparing entry-level pricing and common features for handling Notices of Completion; signNow is listed first per vendor order rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about Notices of Completion

Answers to common practical questions when preparing, signing, and filing a Notice of Completion.


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