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U.S. Department of State Request for Authentications Service

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QUITCLAIM DEED (Corporation to Two Individuals)

This document prepared by (and after recording return to):

Name:

Firm/Company:

Address:

Address 2:

City, State, Zip:

Phone:

--------Above This Line Reserved For Official Use Only--------

KNOW ALL MEN BY THESE PRESENTS THAT:

FOR VALUABLE CONSIDERATION OF TEN DOLLARS ($10.00), and other good and valuable consideration, cash in hand paid, the receipt and sufficiency of which is hereby acknowledged, a Corporation organized under the laws of the state of hereinafter referred to as “Grantor”, does hereby convey and quitclaim unto and Two Individuals, as joint tenants with rights of survivorship, hereinafter “Grantees”, the following lands and property, together with all improvements located thereon, lying in the County of State of Alaska, to-wit:

Describe Property of State "SEE DESCRIPTION ATTACHED"

Prior instrument reference: Book Page Document No. of the Recorder of County, Alaska.

LESS AND EXCEPT all oil, gas and minerals, on and under the above described property owned by Grantor, if any, which are reserved by Grantor.

SUBJECT to all easements, rights-of-way, protective covenants and mineral reservations of record, if any.

TO HAVE AND TO HOLD same unto Grantees, and unto Grantees heirs and assigns forever, with all appurtenances thereunto belonging.

TO HAVE AND TO HOLD to the said Grantees as joint tenants, with right of survivorship, their heirs, personal representatives, executors and assigns forever: it being the intention of the parties to this conveyance, that (unless the joint tenancy hereby created is severed or terminated during the joint lives of the grantees herein) in the event one Grantee herein survives the other, the entire interest in fee simple shall pass to the surviving Grantee, and if one does not survive the other, then the heirs and assigns of the Grantees herein shall take as tenants in common.

IN WITNESS WHEREOF, this deed was executed by the undersigned on this the day of , 20.

{Name of Corporation}

BY:

TITLE:

STATE OF

JUDICIAL DISTRICT (OR COUNTY/BOROUGH OF )

The foregoing instrument was acknowledged before me this day of , 20, by (signing party), the of a corporation, on behalf of said corporation.

Notary Public

Print Name

Serial Number, if any:

My commission expires:

Grantor(s) Name, Address, phone:

Grantee(s) Name, Address, phone:

SEND TAX STATEMENTS TO GRANTEE

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What the Department of State Request for Authentications Service Is

The U.S. Department of State Request for Authentications Service is the form and process used to have signatures, notarial acknowledgements, and official seals on U.S. public documents authenticated for use abroad. Authentication confirms the signature and capacity of an official signer so foreign authorities will accept the document or will proceed to further consular legalization or embassy steps. The service applies to documents destined for countries that require a consular authentication rather than an apostille under the Hague Convention.

Why use the Authentication Service for international documents

Authentication bridges U.S. notarization and foreign acceptance where an apostille is not available. It establishes the official nature of signatures and seals, reduces the risk of rejection by foreign authorities, and clarifies the sequence of county/state notarization, state-level certification, and U.S. Department of State authentication before embassy legalization if required.

Why use the Authentication Service for international documents

Who typically prepares and submits this request

The requester is responsible for assembling notarized originals and any supporting consular requirements before submission.

  • Legal professionals preparing corporate or court documents for foreign courts or transactions.
  • Individuals submitting personal records, such as birth or marriage certificates, for immigration or foreign benefits.
  • Businesses sending certified corporate documents to foreign government agencies or trading partners.

Core parts of a professional authentication request

A well-prepared request organizes the document grouping, notarization proofs, contact details, and return instructions so the Department of State can process and return authenticated materials without delay.

Cover Letter

Clear cover letter listing documents, number of originals, destination country, and contact/return instructions to speed review and avoid misrouting.

Notarizations

Original notarized signatures or certified copies from issuing state authorities showing the official capacity and date required for Department verification.

State Certification

Where applicable, prior state-level certification or apostille from the state Secretary of State when required by the receiving country.

Recipient Details

Complete name, address, and any embassy/consulate instructions for further legalization, including whether in-person pickup or mail return is preferred.

Fees and Payment

Include correct payment method details (per Department of State instructions) and any expedited processing requests with applicable fees.

Tracking Information

Provide prepaid return envelope tracking and a copy of shipment details to help resolve delivery or return exceptions.

Required identifying information to include

Requester Name: Full legal name
Contact Phone: Direct daytime number
Return Address: Street, city, state, ZIP
Destination Country: Country name
Document Count: Number of originals
Payment Method: Check, money order, or card

Step-by-step: preparing and submitting your request

Follow these sequential tasks to prepare documents before sending them to the Department of State for authentication.

  • 01
    Collect Originals: Gather original documents and required notarizations.
  • 02
    Obtain State Certification: If required, get a Secretary of State certification or apostille from the issuing state.
  • 03
    Complete Request Form: Fill out requester contact, destination country, and return instructions accurately.
  • 04
    Ship with Payment: Include payment, cover letter, and return envelope before mailing to the Department.

How to set up an online authentication workflow

Configure a digital workflow to collect notarizations, package documents, and track returns when using eSignature tools and courier services.

Field Configuration
Signer Authentication Use email + SMS code for signer verification
Notary Capture Collect notarized PDF with notary stamp and signature
Document Grouping Package related originals together in one submission
Return Labeling Embed return address and tracking number on cover letter

Where and how to submit the authentication package

Authentication packages are mailed to the Department of State office designated for authentications; follow the agency's mailing and payment instructions precisely.

  • Mail Office: U.S. Department of State processing center
  • Payment: Include payment per Department instructions
  • Expedited Options: Available for additional fee where offered
  • Return Method: Prepaid mail or courier as specified

Digital submission and platform considerations

Ensure the digital tool you use supports secure storage, audit trails, and compliant export formats so printed originals match electronic records and evidence of signing.

  • File Types: PDF or DOCX
  • Integrations: Common CRMs and cloud storage
  • Security: TLS and AES encryption

Processing expectations and typical timelines

Processing times vary by workload, shipping method, and whether expedited service is requested. Plan submissions with lead time for state certification and embassy legalizations.

State Certification Lead Time:

Allow several business days to two weeks for state-level steps

Department Processing:

Regular processing commonly takes multiple weeks; expedited options shorten time

Courier Transit:

Domestic shipping 1–5 business days depending on service

Embassy Legalization:

Additional embassy steps may add days to weeks

Plan Ahead:

Start process at least 4–6 weeks before deadlines

Common preparation errors that cause delays

  • Submitting photocopies instead of original notarized documents leads to rejection or requests for new originals.
  • Mismatched names between ID, notarized document, and request form require identity verification and slow processing.
  • Incomplete return instructions or missing payment cause the Department to hold or return materials unprocessed.
  • Failing to secure required state certification or apostille before mailing causes the Department to reject the package.

Risks and consequences of incorrect submissions

Processing Delay: Significant delay
Rejection: Package returned unprocessed
Additional Fees: Expedite or resubmission costs
Legal Impact: Foreign authorities may refuse documents
Identity Hold: Identity proofing requests
Lost Time: Deadlines missed abroad

How authentication differs from an apostille

Understand whether a receiving country requires a State Department authentication (consular legalization) or a state-issued apostille under the Hague Convention.

Criteria Authentication Apostille
Applicable Countries non-hague hague members
Issuing Authority u.s. department of state state secretary
Typical Steps notary + state + dos notary + state
Final Use further embassy legalization direct foreign acceptance

eSignature vendor pricing and capability snapshot for preparing documents

This table summarizes starting prices and common capabilities for leading eSignature providers; signNow is listed first per platform comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about the Department of State Authentication Service

Answers to common questions about eligibility, required notarizations, RON, and how electronic records relate to authentication and apostille procedures.


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