U.S. Department of Justice
Office on Violence Against Women
The United States Department of Justice, Office on Violence Against Women (OVW)
(www.ovw.usdoj.gov) is pleased to announce that it is seeking applications for Grants to State
Sexual Assault and Domestic Violence Coalitions and Sexual Assault Services to State
Coalitions Program. This program furthers the Department of Justice’s mission by advancing
the goals of the Violence Against Women Act of supporting State coalitions to serve as a
collective voice to end violence against women through collaboration with federal, state, and
local organizations, including faith-based and other community organizations, and through the
establishment, maintenance, and expansion of state and territorial sexual assault coalitions.
OVW FY 2009
Grants to State Sexual Assault
And Domestic Violence Coalitions
And Sexual Assault Services to State
Coalitions Program
Eligibility
Applicants are limited to State Sexual Assault and Domestic Violence Coalitions.
(See “Eligibility,” page 4)
Deadline
All applicants should register online with GMS by March 19, 2009.
All applications are due by 8:00 p.m. e.t. on April 2, 2009.
(See “Deadline For Applications,” page 4)
Contact Information
For assistance with the requirements of this solicitation, contact OVW at (202) 307-6026.
This application must be submitted through GMS. For technical assistance with submitting the
application, call the GMS Helpdesk at 1-888-549-9901.
CONTENTS
Overview of OVW Grants to State Sexual Assault and Domestic Violence Coalitions
and Sexual Assault Services to State Coalitions Program
p. 3
Deadline: Registration
p. 4
Deadline: Application
p. 4
Eligibility
p. 4
•
p. 5
Faith-Based and Other Community Organizations
OVW Grants to State Sexual Assault and Domestic Violence Coalitions
and Sexual Assault Services to State Coalitions Program
p. 6
• Availability of Funds
• Award Period
• Award Amounts
• Program Scope
Performance Measures
p. 6
p. 6
p. 6
p. 7
p. 9
How to Apply
p. 9
What An Application Must Include
p. 10
•
•
•
•
•
•
•
•
•
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p. 13
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p. 15
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Standard Form 424
Standard Assurances and Certifications
Narrative
Budget Detail Worksheet and Narrative
Budget Caps
Budget Requirements
Letter of Nonsupplanting
Financial Capability Questionnaire
Indirect Cost Rate Agreement
Additional Requirements
p. 15
Application Checklist
p. 16
OVW FY 2009 Grants to State Sexual Assault and
Domestic Violence Coalitions Program And
2
Sexual Assault Services to State Coalitions
Program
(CFDA 16.556)
Overview
About the Office on Violence Against Women
The Office on Violence Against Women (OVW) is a component of the United States Department
of Justice (DOJ). Created in 1995, OVW implements the Violence Against Women Act (VAWA)
and subsequent legislation and provides national leadership against domestic violence, dating
violence, sexual assault and stalking. Since its inception, OVW has launched a multifaceted
approach to responding to these crimes. By forging State, local and tribal partnerships among
police, prosecutors, the judiciary, victim advocates, health care providers, faith leaders, and
others, OVW grants help provide victims with the protection and services they need to pursue
safe and healthy lives and enable communities to hold offenders accountable.
About the OVW Grants to State Sexual Assault and Domestic Violence Coalitions and
Sexual Assault Services to State Coalitions Program
Since the enactment of the Violence Against Women Act (VAWA), groundbreaking work has
taken place in communities as victim advocates, police officers, prosecutors, and judges forge
relationships with each other to address violence against women. VAWA has fundamentally
changed the way that criminal justice agencies, victim advocacy organizations, and service
providers within local communities address victim safety and offender accountability.
Grants to State Sexual Assault and Domestic Violence Coalitions Program (State Coalitions
Program)
State coalitions have played a critical role in advancing the goals of VAWA, serving as a
collective voice to end violence against women through collaboration with federal, state, and
local organizations, including faith-based and community organizations. Statewide sexual
assault coalitions provide direct support to member rape crisis centers through funding, training
and technical assistance, public awareness activities, and public policy advocacy (e.g., state
coalitions might work with law enforcement, prosecution, faith-based and community
organizations to enhance their responses to victims of sexual assault). Statewide domestic
violence coalitions provide comparable support to member battered women’s shelters and other
domestic violence victim service providers.
For approximately one-third of States and Territories, these support services are provided
through a single or dual sexual assault and domestic violence coalition. For the small number
of states where more than one state sexual assault and/or domestic violence coalitions exist,
only those who meet statutory eligibility requirements will be eligible (See OVW’s website for a
current list of eligible state sexual assault and dual coalitions,
http://www.ovw.usdoj.gov/statesexual.htm, and eligible state domestic violence and dual
coalitions, http://www.ovw.usdoj.gov/statedomestic.htm).
The Sexual Assault Services to State Coalitions Program
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The Sexual Assault Services to State Coalitions Program (SASP) was created by the Violence
Against Women and Department of Justice Reauthorization Act of 2005 (VAWA 2005) 42
U.S.C.14043g, and is the first federal funding stream solely dedicated to the provisions of direct
intervention and related assistance for victims of sexual assault. The SASP encompasses five
different grant programs for States and Territories, tribes, state sexual assault coalitions, tribal
sexual assault coalitions, and culturally specific organizations. Overall, the purpose of SASP is
to provide intervention, advocacy, accompaniment, support services, and related assistance for
adult, youth, and child victims of sexual assault, family and household members of victims, and
those collaterally affected by the sexual assault. Congress, OVW, and victim advocates
recognized the need to focus on sexual assault in order to address the national prevalence of
sexual assault, lack of available direct intervention and related assistance services, and the
unique aspects of sexual assault trauma from which victims must heal. The SASP will support
such services through the establishment, maintenance, and expansion of state and territorial
sexual assault coalitions and other programs and projects to assist those victimized by sexual
assault.
Deadline: Registration
The Grants Management System (GMS) registration deadline is April 2, 2009. It may take up
to one week for you to receive confirmation that you are eligible to apply. Applicants should
retain proof of timely submission.
NOTE: OVW discretionary competitive programs are required to submit their applications
through Grants.gov. However, the Grants to State Sexual Assault and Domestic Violence
Coalitions and Sexual Assault Services to State Coalitions Program is not a discretionary
program. It will continue to be submitted through GMS.
Deadline: Application
The due date for applying for funding under this announcement is 8:00 p.m. e.t. on April 2,
2009. In addition, applicants must send a hard copy via an overnight delivery method, dated by
April 2, 2009. See page 9 for further instructions on this.
Eligibility
It is very important that applicants review this information carefully. Applications that
are submitted by non-eligible entities will be removed from further consideration during
an initial review process.
4
By statute, eligible entities for this program are:
Sexual Assault Services to
State Coalitions Program
Eligible Entity
State Coalitions Program
State Sexual Assault Coalitions
(See OVW’s website for a current
list of eligible state sexual assault
coalitions,
www.ovw.usdoj.gov/statesexual.ht
m.)
State sexual assault coalitions
are eligible for funding through
the State Coalitions Program
and should provide
programming, activities, and
budget details attributed to the
purpose areas of the State
Coalitions Program.
State sexual assault coalitions
are eligible for funding through
SASP and should provide
programming, activities, and
budget details attributed to the
purpose areas of SASP.
Dual Sexual Assault and Domestic
Violence Coalitions
(See OVW’s website for a current
list of eligible state sexual assault
and dual coalitions,
http://www.ovw.usdoj.gov/statesex
ual.htm, and eligible state
domestic violence and dual
coalitions,
http://www.ovw.usdoj.gov/statedo
mestic.htm.)
Dual coalitions are eligible for
funding through the State
Coalitions Program and should
provide programming, activities,
and budget details attributed to
the purpose areas of the State
Coalitions Program.
Dual coalitions are eligible for
funding through SASP as it
relates to their sexual assault
services and should provide
programming, activities, and
budget details attributed to the
purpose areas of SASP.
State Domestic Violence
Coalitions
(See OVW’s website for a current
list of eligible state domestic
violence coalitions,
http://www.ovw.usdoj.gov/statedo
mestic.htm.)
State domestic violence
coalitions are eligible for funding
through the State Coalitions
Program and should provide
programming, activities, and
budget details attributed to the
purpose areas of the State
Coalitions Program.
State domestic violence
coalitions are not eligible for
funding appropriated
through SASP.
Funding to Faith-Based and Community Organizations
Consistent with President George W. Bush's Executive Order 13279, dated December 12,
2002, and 28 C.F.R. Part 38, it is DOJ policy that faith-based and community organizations that
statutorily qualify as eligible applicants under DOJ programs are invited and encouraged to
apply for assistance awards to fund eligible grant activities. Faith-based and community
organizations will be considered for awards on the same basis as other eligible applicants and,
if they receive assistance awards, will be treated on an equal basis with all other grantees in the
administration of such awards. No eligible applicant or grantee will be discriminated for or
5
against on the basis of its religious character or affiliation, religious name, or the religious
composition of its board of directors or persons working in the organization.
Faith-based organizations receiving DOJ assistance awards retain their independence and do
not lose or have to modify their religious identity (e.g., removing religious symbols) to receive
assistance awards. DOJ grant funds, however, may not be used to fund any inherently religious
activity, such as prayer or worship. Inherently religious activity is permissible, although it cannot
occur during an activity funded with DOJ grant funds; rather, such religious activity must be
separate in time or place from the DOJ-funded program. Further, participation in such activity
by individuals receiving services must be voluntary. Programs funded by DOJ are not permitted
to discriminate in the provision of services on the basis of a beneficiary’s religion.
If the applicant organization is a faith-based organization that makes hiring decisions on the
basis of religious belief, it may be entitled, under the Religious Freedom Restoration Act,
42 U.S.C. § 2000bb, to receive Federal funds and yet maintain that hiring practice, even if the
law creating the funding program contains a general ban on religious discrimination in
employment. For the circumstances under which this may occur, and the certifications that may
be required, please see http://www.ojp.usdoj.gov/funding/other_requirements.htm.
Applicants are encouraged to review the Civil Rights Compliance section at
http://www.ojp.usdoj.gov/funding/other_requirements.htm.
OVW Grants to State Sexual Assault and Domestic Violence
Coalitions Program and Sexual Assault Services to State
Coalitions Program–Specific Information
Availability of Funds
All awards are subject to the availability of appropriated funds and any modifications or
additional requirements that may be imposed by law.
Award Period
The award period for these grants will be 12 months. All budgets must reflect 12 months of
project activity, and the total “estimated funding” (block 15) on the SF-424 must reflect
12 months.
Award Amounts
Applicants should carefully consider the resources needed to successfully implement the project
proposed and present a realistic budget that accurately reflects project activities and costs.
State Coalitions Program and SASP funds for federal fiscal year 2009 will be awarded based on
the following guidelines:
Sexual Assault Coalitions
Sexual assault coalitions in each State, the District of Columbia, the Commonwealth of Puerto
Rico, American Samoa, Guam, the Northern Mariana Islands, and the Virgin Islands should
propose activities under the State Coalitions Program purpose areas and budget for no more
than $82,965. Activities related to SASP purpose areas should be budgeted for no more than
$30,000. Budgets submitted by sexual assault coalitions clearly denoting the different activities
should equal no more than $112,965.
6
Dual Sexual Assault and Domestic Violence Coalitions
Eligible dual sexual and domestic violence coalitions will receive the combined allocation for
activities under the State Coalitions Program purpose areas. Dual coalitions must ensure an
equitable distribution of funds in their budgets to sexual assault and domestic violence related
activities. Thereby, dual sexual assault and domestic violence coalitions in each State, the
District of Columbia, the Commonwealth of Puerto Rico, American Samoa, Guam, the Northern
Mariana Islands, and the Virgin Islands should propose activities under the State Coalitions
Program purpose areas budgeted for no more than $165,930. Activities related to SASP
purpose areas can only be directed to sexual assault activities and should be budgeted for no
more than $30,000. Budgets submitted by dual sexual assault and domestic violence coalitions
clearly denoting the different activities should equal no more than $195,930.
Domestic Violence Coalitions
Domestic violence coalitions in each State, the District of Columbia, the Commonwealth of
Puerto Rico, American Samoa, Guam, the Northern Mariana Islands, and the Virgin Islands
should propose activities under the State Coalitions Program purpose areas budgeted for no
more than $82,965. Domestic violence coalitions are not eligible for SASP funding.
Budgets submitted by domestic violence coalitions should clearly denote only State Coalitions
Program purpose area activities and equal no more than $82,965.
Program Scope
The statutory program purposes for both the State Coalitions Program and SASP are described
below:
State Coalitions Program Statutory Purposes
By statute, funds under the Grants to State Sexual Assault and Domestic Violence Coalitions
Program may be used for the following purposes:
•
•
Coordinating state victim services activities; and
Collaborating and coordinating with federal, state, and local entities engaged in violence
against women activities.
Examples of activities that may be supported
Grant funds may be used for activities related to the implementation of VAWA, including:
•
•
•
•
•
•
•
•
Providing training and technical assistance to member agencies;
Expanding the technological capacity of coalitions and/or member programs;
Developing or enhancing appropriate standards of services for member programs, including
culturally appropriate services to underserved populations;
Conducting statewide, regional and/or community-based meetings or workshops for victim
advocates, survivors, legal service providers, and criminal justice representatives;
Bringing local programs together to identify gaps in services and to coordinate activities;
Increasing the representation of underserved populations in coordination activities, including
providing financial assistance to organizations that serve underserved communities to
participate in planning meetings, task forces, committees, etc.;
Engaging in activities that promote coalition building at the local and/or state level; and
Coordinating federal, state and/or local law enforcement agencies to develop or enhance
strategies to address identified problems.
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SASP Statutory Purposes
By statute, funds under SASP may be used for the following purpose:
•
To support the establishment, maintenance, and expansion of sexual assault state and
territorial coalitions.
Examples of activities that may be supported
Grant funds may be used for the following activities:
•
•
•
•
•
•
Working with local sexual assault programs and other providers of direct services to
encourage appropriate responses to sexual assault within the State or Territory;
Working with judicial and law enforcement agencies to encourage appropriate responses to
sexual assault cases;
Working with courts, child protective services agencies, and children's advocates to develop
appropriate responses to child custody and visitation issues when sexual assault has been
determined to be a factor;
Designing and conducting public education campaigns;
Planning and monitoring the distribution of grants and grant funds to their State or Territory;
or
Collaborating with and informing federal, state, or local public officials and agencies to
develop and implement policies to reduce or eliminate sexual assault.
Activities That May Compromise Victim Safety
Ensuring victim safety is a guiding principle underlying this program. Experience has shown
that certain practices may compromise victim safety rather than enhance it. Certain responses
by the authorities may have the effect of minimizing or trivializing the offender’s criminal
behavior. Accordingly, consistent with the goals of ensuring victim safety while holding
perpetrators accountable for their criminal conduct, applicants are strongly discouraged from
proposing projects that include any activities that may compromise victim safety, such as the
following:
•
•
•
•
•
Crafting policies that require victims to report domestic violence, sexual assault, dating
violence or stalking crimes to law enforcement or that require victims to participate in
criminal proceedings;
Crafting policies that deny individuals access to services based on their relationship to the
perpetrator;
Developing materials that are not tailored to the dynamics of domestic violence, sexual
assault, or the culturally specific population to be served;
Crafting policies or engaging in practices that impose restrictive conditions to be met by the
victim in order to receive services (e.g., counseling, seeking an order for protection); and
Sharing confidential victim information with outside organizations and/or individuals without
the documented consent of the victim.
Procedures that provide victims the opportunity to make an informed choice about
whether to testify are encouraged.
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Unallowable Activities
Grant funds under the Grants to State Sexual Assault and Domestic Violence Coalitions and
Sexual Assault Services to State Coalitions Program may not be used for any unauthorized
purposes, including but not limited to the following activities:
•
•
•
•
•
•
•
•
•
Lobbying;
Fundraising;
Research projects;
Sub-contracting grant funds to member programs for the provision of direct services;
Building modifications, including such seemingly minor activities as carpeting and painting;
Hiring a grant writer or paying any portion of staff salaries for this purpose; or
Sexual Assault Forensic Examiner projects;
Criminal justice-related projects, including law enforcement, prosecution, courts, and
forensic interviews;
Addressing child abuse, including physical and sexual abuse with grant funds attributed to
the State Coalitions.
Addressing child sexual abuse and adult survivors of sexual abuse is permissable under
SASP funding.
Performance Measures
To assist in fulfilling DOJ’s responsibilities under the Government Performance and Results Act
(GPRA), Pub. L. No. 103-62, applicants who receive funding under this solicitation must provide
data that measures the results of their work. Performance measures for this solicitation are as
follows:
Objective
Performance Measures
Data Grantee Provides
Strengthen
partnerships for
safer communities
and enhance the
Nation’s capacity to
prevent, solve, and
control crime.
1) The number of member
programs belonging to the
coalition;
2) The number of trainings
conducted by the coalition; and
3) The number of participants
attending coalition trainings.
This information will be provided to
OVW through semi-annual
progress report forms. Please see
http://muskie.usm.maine.edu/vawa
mei/formstate.htm] for a sample
form.
How to Apply
Applicants must submit a fully executed application to OVW through GMS, including all required
supporting documentation. Faxed applications will not be accepted. Applications submitted
via attachment in GMS must be in the following word processing formats: Microsoft Word
(.doc), PDF files, (.pdf), or Text Documents (.txt). (Please refer to OVW’s Information for
Applicants page for the Step-by-Step Guide to OJP’s Grants Management System.)
9
In addition, applicants must send via overnight delivery a complete hard copy original of the
application, including signed copies of all required Assurances and Certifications, postmarked
by April 2, 2009 to:
The Office on Violence Against Women
800 K Street, N.W., Suite 920
Washington, D.C. 20001
(202) 307-6026
Attn: Traci Rollins-Johnson
Note: The Office of Justice Programs (OJP) Grants Management System (GMS) does not
accept executable file types as application attachments. GMS downloads applications from
Grants.gov and is the system in which OVW reviews applications and manages awarded grants.
These disallowed file types include, but are not limited to, the following extensions:
".com",".bat",".exe", ".vbs",".cfg",".dat", ".db",".dbf",".dll", ".ini",".log",".ora", ".sys", and ".zip".
CFDA Number
The Catalog of Federal Domestic Assistance number for this program is 16.556, titled “FY 2009
State Sexual Assault and Domestic Violence Coalitions Program and the Sexual Assault
Services to State Coalitions Program.”
A DUNS number is required
The Office of Management and Budget requires that all business and nonprofit applicants for
Federal funds include a DUNS (Data Universal Numeric System) number in their application for
a new award or renewal of an award. Applications without a DUNS number are incomplete. A
DUNS number is a unique nine-digit sequence recognized as the universal standard for
identifying and keeping track of entities receiving Federal funds. The identifier is used for
tracking purposes and to validate address and point of contact information. The DUNS number
will be used throughout the grant life cycle. Obtaining a DUNS number is a free, simple, onetime activity. Obtain one by calling 1-866-705-5711 or by applying online at
https://eupdate.dnb.com/requestoptions.asp?cm_re=HomepageB*TopNav*DUNSNumberTab.
Individuals are exempt from this requirement.
What an Application Must Include
Applicants must complete each of the following sections as part of their response to this
solicitation. It is the responsibility of the applicant to ensure that the application is
complete. OVW will remove an application from further consideration prior to review if
the application is incomplete. The proposal should follow the order below for easy reading.
Please be sure to number each page of the application.
Applications must use the following page format requirements:
• Double spaced
• 8½ x 11 inch paper
• One inch margins
• Type no smaller than 12 point, Times New Roman font
• No more than two pages each for Summary Data Sheet and Abstract
• No more than 5 pages for Status of the Project (if applicable)
• No more than 20 pages for the Program Narrative
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Application for Federal Assistance (SF-424)
The SF-424 will be filled out online through GMS. However, it should also be printed out and
included in the hard copy that is submitted for consideration. The Catalog of Federal Domestic
Assistance number for this program is 16.556 (block 10). Please be sure that the Federal
amount requested on the SF-424 matches the amount in the submitted budget. Also, in block 7
(Type of Applicant), please do not select “other.”
Applicants must ensure that the contact information for the authorizing official and alternate
contact is filled out correctly. The authorizing official is an individual authorized to accept grant
funds on behalf of the jurisdiction or nongovernmental private entity applying. Please do not
type in all capital letters.
Standard Assurances and Certifications Regarding Lobbying; Debarment, Suspension,
and Other Responsibility Matters; and Drug-Free Workplace Requirements (Form 4061/6)
Review the assurances and certification forms. To successfully submit an application,
applicants must agree to all of these assurances and certifications without exception.
Agreement to these assurances and certifications will be assumed upon receipt of an
application received through GMS.
Narrative
The following narrative will be submitted as an attachment in GMS. Note that the Program
Narrative may not exceed 20 pages in total.
A.
Summary Data Sheet
Please identify the following:
•
•
•
•
B.
Name, title, address, phone number, fax number, and e-mail address for the
authorized official and point of contact;
A list of other Federal grant programs from which the applicant agency currently
receives funding or for which it has applied in Federal Fiscal Year 2009;
Current grantees applying for continuation funding must provide the balance
remaining in the grant as of the date of the application and the original award
amount; and
Whether the fiscal agency has expended $500,000 in federal funds the past fiscal
year.
Status of the Current Project
Only applicants for continuation funding need to complete this section.
Applications that do not meet the criteria below may receive a deduction in points.
This section should be provided on a separate page as it is a separate section from the
program narrative and does not count toward the page limits of the narrative. State what
has been accomplished with previous funding under the State Sexual Assault and
Domestic Violence Coalitions Program, including the following:
•
•
•
A description of the goals and objectives from the prior grant period and a brief
discussion of the status of the existing project;
A map showing the designation of the member domestic violence or sexual assault
centers in the state;
The status of any project products;
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•
•
•
•
Any unanticipated obstacles to project implementation;
The approximate unobligated amount of award funds remaining as of April 2, 2009,
the anticipated timeline for expenditure of all remaining funds within the grant award
period, whether the grantee anticipates requesting a no-cost extension of the award,
and the likely timeline for such a request;
A description of the grantee’s efforts to sustain part or all of the current project
without Federal funds; and
A list of all OVW-sponsored technical assistance events attended during the most
recent project period of the current award, including the title, location and date(s) of
each.
This section should be as clear and succinct as possible.
C.
What Will Be Done
This section should briefly:
•
•
•
Describe project goals and objectives;
Describe tasks and activities necessary for accomplishing each, and including a time
line that identifies when activities will be accomplished; and
Describe products that will be generated and how they could be used to assist
member programs and/or collaborative efforts with federal, state, or local entities
engaged in violence against women intervention and prevention activities. Grantees
will be required to submit all products to OVW for review and approval prior to public
release.
Sexual assault coalitions and dual coalitions should clearly specify which
activities will be supported by State Coalitions Program purpose areas and which
activities will be supported by SASP purpose areas. This specificity should also
be reflected throughout the budget detail worksheets and the budget summary.
In addition, if applicants are proposing to use any technology (including, but not limited
to, security systems, GPS, hotlines, and databases) they should explain how they plan
to address any victim safety concerns that may arise from the use of the technology,
such as confidentiality, safety planning, and informed consent.
Budget Detail Worksheet and Narrative
Each application must include a detailed budget and budget narrative for the project. This will
be submitted as an attachment in GMS. The budget must be complete, reasonable, and costeffective in relation to the proposed project. The budget should provide the basis for the
computation of all project-related costs. It should cover the cost of all components of the
project. There must be a clear link between the proposed activities and the proposed budget
items. The budget should include only those activities, products, and resources that are
necessary for project implementation and discussed in the project narrative. The budget details
and the budget narrative should clearly delineate which activities are being funded with State
Coalitions Program funds and which activities will be attributed to SASP funds.
In developing the budget, applicants should fairly compensate all project partners for their
participation in any project-related activities, including but not limited to, compensation for time
and travel expenses to attend meetings or provide project development, training, and
implementation. The budget must include compensation for all services rendered by project
12
partners, including nonprofit, nongovernmental domestic violence, dating violence, sexual
assault, and/or stalking victim services programs.
Budget Caps
Applicants should carefully consider the resources needed to successfully implement the project
proposed and present a realistic budget that accurately reflects project activities and costs.
Grants to State Sexual Assault and Domestic Violence Coalitions and Sexual Assault Services
to State Coalitions Program funds for Fiscal Year 2009 will be awarded based on the following
guidelines:
Sexual Assault Coalitions
Sexual assault coalitions in each State, the District of Columbia, the Commonwealth of Puerto
Rico, American Samoa, Guam, the Northern Mariana Islands, and the Virgin Islands should
propose activities under the State Coalitions Program purpose areas and budget for no more
than $82,965. Activities related to SASP purpose areas should be budgeted for no more than
$30,000. Budgets submitted by sexual assault coalitions clearly denoting the different activities
should equal no more than $112,965.
Dual Sexual Assault and Domestic Violence Coalitions
Eligible dual sexual and domestic violence coalitions will receive the combined allocation for
activities under the State Coalitions Program purpose areas. Dual coalitions must ensure an
equitable distribution of funds in their budgets to sexual assault and domestic violence related
activities. Thereby, dual sexual assault and domestic violence coalitions in each State, the
District of Columbia, the Commonwealth of Puerto Rico, American Samoa, Guam, the Northern
Mariana Islands, and the Virgin Islands should propose activities under the State Coalitions
Program purpose areas budgeted for no more than $165,930. Activities related to SASP
purpose areas can only be directed to sexual assault activities and should be budgeted for no
more than $30,000. Budgets submitted by dual sexual assault and domestic violence coalitions
clearly denoting the different activities should equal no more than $195,930.
Domestic Violence Coalitions
Domestic violence coalitions in each State, the District of Columbia, the Commonwealth of
Puerto Rico, American Samoa, Guam, the Northern Mariana Islands, and the Virgin Islands
should propose activities under the State Coalitions Program purpose areas budgeted for no
more than $82,965. Domestic violence coalitions are not eligible for SASP funding.
Budgets submitted by domestic violence coalitions should clearly denote only State Coalitions
Program purpose area activities and equal no more than $82,965.
Budget Requirements
The following is a short list of budgetary guidelines:
•
Applicants are strongly discouraged from requesting consultant rates in excess of $450 per
day.
•
Applicants may not allocate any grant funds for building renovations. This includes such
seemingly minor activities as painting or carpeting.
•
Applicants may not use any OVW funds for conducting research. However, up to 1% of the
budget may be allocated for the purpose of assessing the effectiveness of funded activities.
For example, funds may be used to conduct pre- and post-testing of training recipients or
victim satisfaction surveys. In conducting such testing or surveys, grantees may not collect,
13
analyze, or disseminate any information identifiable to a private person during the course of
assessing the effectiveness of funded activities.
•
A contribution of non-Federal dollars (“match”) is not required for this program, but
applicants are encouraged to maximize the impact of Federal dollars by contributing to the
costs of their projects. Supplemental contributions may be cash, in-kind services, or a
combination of both. Any non-Federal contributions can be discussed in the project
narrative; however, these supplemental contributions should not be included in the budget
or budget narrative.
•
Access to current research and practice on violence against women through training and
technical assistance can reduce staff burnout, improve project performance, and impact
project sustainability. Therefore, OVW offers a wide range of training and technical
assistance opportunities to all of its grantees. These offerings are specifically designed to
assist grantees in meeting their goals and objectives and in complying with all relevant
statutory and programmatic requirements. All applicants are encouraged to allocate funds
in the amount of $5,000 to support travel costs associated with technical assistance and
capacity-building activities sponsored by OVW-designated technical assistance providers.
Applications selected for funding that do not include the entire recommended amount will
not receive additional funds for this purpose, but will be required to adjust their budgets to
cover these costs prior to final approval of the proposal. If the person attending the
technical assistance offering is an employee of the applicant, the amount should be included
in the “Travel” category; if the attendee is a partner of the applicant, the amount should be
included in the “Consultants/Contracts” category. Be sure to label costs for this purpose as
“OVW Technical Assistance.” Please provide an estimated breakdown for this amount
(include the number of trips, number of travelers, airfare or mileage, lodging, per diem, etc.).
OVW technical assistance is provided free of charge to grantees, so applicants do not need
to include funds for registration fees. These funds are to be used only for OVW-designated
technical assistance unless otherwise approved by OVW. Any training and technical
assistance funds not used by the end of the grant period may not be reprogrammed and
must be returned to OVW. Travel funds should be used to support travel by all partners,
including nonprofit, nongovernmental victim services providers.
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Applicants are also encouraged to include funds in their budgets to attend Financial
Management Training Seminars sponsored by the OJP’s Office of the Chief Financial
Officer. These seminars instruct participants in the financial administration of OJP and OVW
formula and discretionary grant programs. A schedule listing the financial training seminars
is available at http://www.ojp.usdoj.gov/training/fmts_general.htm.
A Sample Budget Detail Worksheet is available at http://www.ovw.usdoj.gov/applicants.htm.
The budget and budget narrative should be submitted online as one attachment. When
preparing these items, please use the Budget Detail Worksheet as a guide and be sure to
include all necessary budget categories. The budget narrative should clearly describe the
proposed amounts and uses of grant funds for the duration of the grant period and how the
amounts of the specific budget items were determined. A sample of a completed budget is
available at http://www.ovw.usdoj.gov/applicants.htm. However, it is not specific to this program
so be sure to pay attention to the requirements of this solicitation including budget caps, length
of awards, and unallowable activities.
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Letter of Nonsupplanting
Applicants must submit a letter to OVW’s Director, certifying that Federal funds will not be used
to supplant State or local funds should a grant award be made. Please refer to
http://www.ovw.usdoj.gov/applicants.htm for a sample letter.
Financial Capability Questionnaire
All nonprofit, nongovernmental organizations that apply for funding with OVW that have not
previously (or within the last three years) received funding from OVW or OJP must complete a
Financial Capability Questionnaire. The form can be found at
http://www.ojp.usdoj.gov/funding/forms/financial_capability.pdf. Applicants should also include
the cognizant Federal audit agency and fiscal year on the first page. In addition, be sure to
submit the applicant organization’s current year’s audit report with the Financial Capability
Questionnaire.
Indirect Cost Rate Agreement
If the applicant organization is requesting indirect costs for this project, please include a copy of
the organization’s current, signed indirect cost rate agreement. For additional information on
this requirement, please visit http://www.ojp.usdoj.gov/financialguide/part3/part3chap17.htm.
Audit Letter Requirement
Applicants are required to submit with their application a brief letter, on official letterhead signed
by the authorizing official, stating clearly if they have or have not expended in excess of
$500,000 in federal funds during the past fiscal year. If the applicant has not exceeded this
threshold, they may simply state this in the letter. If the applicant has exceeded the $500,000
limit, they must indicate when a single audit review was performed and the issued report
submitted to the Federal Audit Clearinghouse at-http://harvester.census.gov/sac/index.html.
Grant award processing will be delayed without the inclusion of this documentation. (Please
refer to OVW’s website, http://www.ovw.usdoj.gov/applicants.htm, for a sample Audit Letter).
Additional Requirements
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Civil Rights Compliance;
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Confidentiality and Human Subjects Protections regulations;
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Anti-Lobbying Act;
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Financial and Government Audit Requirements;
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National Environmental Policy Act (NEPA) compliance;
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DOJ Information Technology Standards;
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Single Point of Contact Review;
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Non-Supplanting of State or Local Funds;
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Criminal Penalty for False Statements;
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Compliance with OJP’s Office of the Chief Financial Officer Financial Guide;
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Suspension or Termination of Funding;
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Government Performance and Results Act (GPRA);
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Rights in Intellectual Property; and
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Federal Funding Accountability and Transparency Act (FFATA) of 2006.
We strongly encourage applicants to review the information pertaining to these additional
requirements prior to submitting their applications. Additional information for each can be
found at http://www.ojp.usdoj.gov/funding/other_requirements.htm. References to OJP and its
components are deemed to refer to OVW, as applicable.
OVW Application Checklist
Applicants must submit a fully executed application to OVW via overnight delivery,
including all required supporting documentation. Applications will not be accepted via facsimile.
Although most parts of the application need to be submitted through GMS as well as in
hard copy form, it is the hard copy that will be reviewed. Applications submitted via GMS
must be in the following word processing formats: Microsoft Word (.doc), PDF files (.pdf), or
Text Documents (.txt). Please use logical titles when saving and uploading documents. For
example, the narrative section of the application could be saved as “narrative.txt.”
Complete applications should include the following:
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The SF-424;
Standard Assurances and Certifications Regarding Lobbying; Debarment, Suspension and
Other Responsibility Matters; and Drug Free Workplace Requirements;
The summary data sheet, project narrative, and the status of the project;
The budget, budget summary, and budget narrative;
Letter of nonsupplanting;
A current Indirect Cost Rate Agreement (if applicable);
Financial Capability Questionnaire (if applicable); and
Audit Requirement Letter.
The application number must be included on the cover page of all attachments. Detailed
instructions on how to use the GMS system to submit your application online are available on
OVW’s website, http://www.ovw.usdoj.gov/applicants.htm. Also, a toll-free telephone number
has been established for you to receive technical assistance as you work through the online
application process, 1-888-549-9901.
To help expedite the review process, applicants must send via overnight delivery a complete
hard copy original of the application, postmarked by April 2, 2009 to:
The Office on Violence Against Women
800 K Street, N.W., Suite 920
Washington, D.C. 20001
(202) 307-6026
Attn: Traci Rollins-Johnson
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