Electronic signature Document for Procurement Simple

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Steps to Register Private Limited Company:-Step 1. Digital Signature Certificate(DSC) RequiredThe first and foremost step to start the registration process is to have directors & shareholders Digital Signature Certificate. Digital Signature are nothing but a USB drive(DSC token) which contains the encrypted digital signature of a person.It is same as a person is signing with a pen on a paper and with digital signature, a person can sign a document on Computer.Step 2. Directors Identification Number(DIN)Directors Identification Number(DIN) are mandatory for every person, who wishes to become a director in any company. PAN card is mandatory to have a DIN number. Director Identification Number is a unique code which has lifetime validity.Documents required for DIN ApplicationPAN CardAdhar CardElectricity BillPhone billMobile BillBank StatementNote: There can be Maximum 15 Directors in a Private Limited Company which can be received by giving Notice to ROCStep 3. Name ReservationAfter having DIN number. Name Reservation Application can be filed through Form INC-1 and Name will be reserved by the DIN numbers of the Directors. Following points should be considered while making the application for Name Reservation.The name should not be similar to any existing company or LLP name.The name should not be similar to any Registered Intellectual Property.In the event of winding-up of a company, the name of such entity will not be available for use for the next 2 years. However, if company winds up by the court order, then the name of such entity will not be available for use for the next 20 years.Step 4. Drafting of Memorandum of Association(MOA) and Article of Association(AOA)Memorandum of Association: It is the constitution of a company. It is a document, which among other things, defines the areas within which the company can act. It states the objects for which the company has been formed.  Articles of Association: It contains the rules and regulations relating to the internal management of a company. It serves as a binding contract between the company and its members. Once the company name is approved by the ROC, the subsequent step is to draft the MoA and AoA. The subscribers need to determine their name, address, and occupation in their own particular handwriting and sign the subscription pages of MoA and AoA.Step 5. Certificate of IncorporationAfter the submission and completion of all the necessary documents, the registrar of the company shall retain and register the memorandum and articles. After the registration of the Memorandum of a company, the registrar shall signNow that the company is incorporated. The digitally signed "certificate of incorporation" then will be emailed to the directors.

First check that it is legal in all the jurisdictions your organisation operates in and is likely to want to operte in. In some parts of the world you need paper, in other parts you don’t, but in some of those, the important docs which are scanned should be on a local server. Some require electronic signature involving keys and software, and this is a lot more time consuming than printing and signing, so the time cost really ends up getting lost then.If things still look positive, then do a cost benefit analysis assigning a realistic cost to all parts of the equation, to the time saved (a weighted average time cost at opportunity cost rates) and don’t forget to include the costs of toner, space for archiving, printer depreciation, running, and against that you need to set the cost of the document management service you plan to sub to. Your Board Paper will also make mention of the work you did in the first phase as well as the cost benefit analysis.If the cost benefit analysis justifies making a change in the practice, write it up as a Board Paper and submit it to the Board via your chain of Command. This should contain a call to action, at the end, and your call to action should be to be allowed to arrange demons for the purchasing department of two or more feasible systems, and to allow the Purchasing Department then to apply their procurement algorithms to the decision from that point.

Private Limited Company registration is as follows:-These are the required documents-I) Documentation Required For Shareholders and DirectorsNote: If you have an Aadhaar Card which is linked to a mobile number then you can skip point 1 below as we will issue you a digital signature through a paperless process!Signed Digital Signature Form.2 copies of Bank Manager or Post Master Attested AND Self Attested PAN Card.2 copies Bank Manager or Post Master Attested AND Self Attested ID Proof (Any one of the following- Aadhaar Card, Passport, Election Card or Driving License)2 copies Bank Manager or Post Master Attested AND Self Attested Address Proof (Any one of the following- Aadhaar Card , Bank Statement, Electricity Bill, Telephone Bill or Mobile Bill ) (Should not be older than 2 months)Passport size photoII) For Registering Office Address (Note: You can start company from a Residential Address as well)IF the Premises IS taken on Lease by the Company.Scanned Copy of Lease Deed/Rent Agreement.Scanned copy of any one of the Latest Electricity Bill/Telephone Bill/Gas Bill.Scanned copy of the Self attested Signature Proof of the Owner. (Any one of Passport, PAN, Driving License, Voter ID Card) (To be provided only if agreement is not registered)2) IF the Premises IS NOT taken on Lease by the Company.Scanned copy Letter of Consent from the Owner of the Premises (Format will be sent to you once you scan and send the electricity bill)Scanned copy of any one of the Latest Electricity Bill/Telephone Bill/Gas Bill.Scanned copy of the Self attested Signature Proof of the Owner giving the Consent (Passport, PAN, Driving License, Voter ID Card)III) For IncorporationScanned Form INC-9. Note: Form INC-9 has to be printed on a Rs 100/- stamp paper and has to be signNowd by YOUScanned Copy of Form DIR-2One can now Incorporate his / her Private Limited Company / LLP for FREE! Contact us for any support and further details.

e-Tendering is a procedure of obtaining the things electronically utilizing web. This office definitely lessens the acquirement process duration and decreases the vast majority of the circuitous expenses in the event that you enroll on e-Tendering, you can have entry to the tenders data,empower you to buy delicate calendars and submit them on the web.Free and reasonable cooperation is conceivable with more straightforwardness.Enrollment for Tender Registration is extremely straightforward as:Go to Tenders Page and simply top off the enrollment frame arranged by us .We will empower your ID on e-Tendering.Subsequent to enrolling on e-Tendering,you are given client ID and secret word.You can only login to the site utilizing this data.You can utilize your record anyplace on the planet. It simply require a PC with above Pentium II setup and a web association.Secret word is encoded at the database level. It is known just to you.Indeed,even the System Administrator does not know your watchword. As a part of the security approach,we encourage you to change the secret word much of the time.Subsequent to enrolling on e-Tendering,you would frequently sign into your record and can discover the data in regards to tenders.You will likewise get a mail notice with respect to the production of the delicate notice.The delicate can be downloaded from the e-Tendering webpage on paying the essential expense. You can fill the delicate archives and submit online alongside the examined endorsements required for the tender.Drawings are a piece of the delicate reports. While downloading the delicate records, these drawings were additionally downloaded.In the wake of enrolling on e-Tendering, you are furnished with required space online for putting away your data as examined duplicates, for example, encounter testaments and so forth. You could go to "Alter Profile" and join/transfer any number of archives/certificates.Once stacked, these can be utilized more than once for every future delicate.BG/DD taken for EMD are checked and ought to be appended to the specialized offered amid accommodation. The firsts can be given over to the office amid the specialized offer opening.After presenting your delicate, you will get a receipt mail giving the status of the accommodation.At the point when your offer is opened you will get a mail warning illuminating the subtle elements, for example, the offer has been opened by the official, office and date and time of opening.

These are four major steps required to register a start up company in india :Acquiring Digital Signature Certificate(DSC)Acquiring Director Identification Number(DIN)Document required for a DIN :A. Identity Proof (Any one of the following) PAN CardDriving LicensePassportVoter ID CardOthers (to be specified)B. Residence Proof (Any one of the following)Driving LicensePassportVoter ID CardTelephone BillRation CardElectricity BillBank StatementOthers (to be specified)Filing an e-Form or New user registrationIncorporate the company Once your company has been incorporated you can open a Current account in any of the leading banks for carrying out your operations. You will need to submit a copy of Certificate of Incorporation and Memorandum of Association along with Borad resolution to open the bank account.Then you need to apply for TAN and PAN for the Company If your services are in Software related area you can apply for STPI license which will give you certain benefits like Company need not pay tax for 5 years, there will be no import or expurty duty levied on software/hardware,You will get office spaces at lower rates at STPI units. These are few of the benefits of becoming an STPI member.All this you can do on your own or you can outsource these to professional auditor. We did it through Auditor and it took almost three weeks (Upto Step 7 excluding STPI) and all charges(excluding sTPI) would approximately cost you Rs.25,000.

I am assuming that you are aware about the Two envelop tendering process. However being contextual, I am explaining the same in short:Two Envelop System:This process is followed in cases where technical specifications are pre-determined. Now only the two things namely: Eligibility criterion of the bidders and the financial offer is needs to be evaluated. As far as opening the is concerned, obviously the envelop one containing eligibility criterion is opened first and the financial proposal of only those who meet the qualification criterion are opened. And the tender is awarded to the most e...

With reference to this blog - The Companies (Amendment) Act, 2017 - What Startups should know?There has been majorly 15 changes to the companies Act, 2017. But, from registration point of view, there has been just 2 changes -With reference to this blog: Reserve Unique Name electronicallyThe Ministry has also introduced Reserve Unique Name (RUN) forms to simplify the name reservation process of a company.The rules earlier required a company to reserve a name either in advance through the Name Reservation — INC-1 form or directly through the incorporation application (SPICe Form).Now, the RUN form has replaced the INC-1 form.Other features include:RUN form gives the option for only one name for the company, unlike INC-1 which had a provision of six options for the company’s name.RUN form doesn’t require any Director Identification Number (DIN) or a Digital Signature Certificate (DSC)The fees for RUN form is $15.7 (INR 1000), irrespective of whether the name is approved or notThe approved name is valid for up to 20 days and 60 days from the date of approval for a new company and an existing company, respectively.The proposed companies can apply for the reservation of name using the RUN form and they will be intimated of the approval by the MCA through email. However, it has been suggested that RUN form be used when there is an ambiguity about the name because of its similarity to existing companies or Limited Liability Partnerships (LLPs).If the name is unique, a company can apply for the name directly with the SPICe form. This would save time and money for the applying company.e reservation - RUN. Registration fees (Government fees) has been removed.2. With reference to this blog “Zero Registration Fees”The Ministry has amended the fees payable to the Registrar to incorporate the companies.The Companies claimed the benefit of Zero Fees for incorporation shall maintain the status of small companies till one year. Therefore, the companies could not increase its Authorized Capital above INR 10 lakh within the span of 1 year from its incorporation.The fees payable to States were not reduced or eliminated i.e. the Stamp Duty on MoA and AoA of the companies would stay intact.Charges that remain in place are:Fee for Company Name ApplicationCompany Registration Fee (Based on Authorised Capital / Number of Members of the Company on Memorandum – Form No.INC-32-SPICe),Filing Fee for documents such as Memorandum of Association (Form No.INC-33-SPICe) and Articles of Association (Form No.INC-34-SPICe),Stamp duty payable to the state government on registration of Memorandum and Articles of Association based on authorized capital, declarations, affidavits etc.But the procedure to register a private limited company or an OPC still remains the same.

How to Select and Download a Visitor Management SystemYou’ve spent a lot of time thinking about how you greet and process visitors to your workplace, and you’ve decided that an electronic visitor management system would be a good investment. Now it's time to put the plan in action. How do you go about selecting and downloading a visitor management system?Determine What You NeedThe first order of business when selecting a visitor management system is to determine your needs and wants are.Needs are the deal-breakers; if a visitor check-in app does not have a feature you have determined is a need, then you can confidently cross it off your list.Wants are the nice-to-have features that would make your process run more smoothly, or help make a great first impression, but aren’t requirements.Your organization may have many needs. You may need a system that scans ID and prints visitor badges. You may need something that runs on a particular platform, or that interfaces with your Contact Relationship Management (CRM) software.On the other hand, your organization may have only a list of wants. In this case, it is important to give the different features and benefits of a system more or less weight based on how important they are to you. To make it especially easy, you might use a decision tree or assign them a point value, as in this decision matrix.What to Look ForThere are many possible factors to consider when choosing a visitor management system.Commonly available, low-cost hardware: What kind of hardware does the visitor management system platform require? If you have to buy specialized equipment that costs a pretty penny, then it is probably not a good buy. Too much specialization translates into both high upfront costs, and difficulty in replacing parts and getting service down the road. It is also likely any components you wish to swap or upgrade will be expensive, too. Instead, you want hardware you can purchase easily and that won’t break the bank.Low Administrative Effort: You’ve probably been a part of a new software implementation, or a large programmatic change in your organization. You know that the effort needed to implement the new software can take days, weeks or even months or years. During this time, employees are tied up trying to input data, integrate software or otherwise are busy trying to make something function instead of doing their normal work. A modern visitor registration app should be both robust and simple enough that it takes minimal setup. You want it up and running quickly and smoothly.Customizable: What features do you need? If you don’t need ID badges, can you turn off or eliminate that feature? Can you add custom fields to the visitor sign-in app? Can you add graphics, text and images to match and show off your organization’s brand? Do you need visitors to eSign a non-disclosure agreement, and if so, can it be part of the registration process? A great visitor management system allows for this type of customization and more.White-labeled: You may not be familiar with the term “white label.” A white label product is is sold by a company without its brand in order for it to be re-branded by the company that ultimately sells or displays the product to the consumer or end-user. There are many benefits to using white label products. With a visitor management system, it may be important to you that your guests don’t see the brand of the visitor management system itself, only your graphics and text. Some electronic systems will show the software company’s logo, or a notification of some kind along the lines of “Powered by...” and the company name. If you want the visitor management system to be seamlessly integrated into your organization, check whether a product is white label, or can be made to be white label. You may also want to ask whether there is a fee for removing the creating company’s information.Various Notification Methods: One of the benefits to using an electronic visitor management system is that it can handle the sometimes tedious task of contacting the visitor’s host. When it is a receptionist’s job, the first step might be a phone call. When there is no answer, next comes a text or instant message, then an email and finally roaming the office. It can be nearly impossible to know in a large organization who prefers which notification type, and which notification is best in that particular situation. A great electronic visitor management system will allow your employees to enter their notification preferences (e.g. best phone number for texts (SMS), best number for voice calls, Slack, or Google Hangouts preferences, etc.) and prioritize them based on which is most likely to work. When a visitor checks in to meet that host, the visitor management system does all the contacting for them, leaving the receptionist to show them the best place to sit and where to get coffee.Research and Review Your OptionsOnce you know what your criteria are, it is time to start researching what visitor management system options are out there. Usually the steps to do so are as follows:Internet research: Start online. Nearly all your options will have a website you can explore to find a list of features of the system on offer. Use your Needs and Wants lists that you have already outlined to determine your top two or three choices.Get a Demo: Sometimes you just have to see the product in action to know whether it is right for you. Most companies offering software systems understand this and will gladly schedule a demonstration, either in person or virtually, for you to see how everything works.Ask about Pricing: Of course, as you are looking at all your systems and talking with salespeople, you will need to keep your budget in mind.Ask what is included in all the various packages. Are there up-charges for any features on your needs list? Will the price be fixed or can it change (and surprise you!) as your usage varies or the number of employees you have shifts up or down? (Pro tip: Many employees prefer text message notifications so make sure those are included in the plan you choose.)What are the licensing terms, e.g. monthly, yearly, etc? Do you get a reasonably discount for purchasing a longer subscription?Are any contracts to sign or long-term commitments?Are there different plans for different size organizations or number of check-in kiosks?Is there a cost to have the visitor management vendor help you customize it? What about customer support?Make Your Purchase and Get StartedCongratulations! You’ve found the visitor check-in kiosk that will best fit the needs and wants of your organization. Now it’s time to get the ball rolling to make it really work for you.Start a free trial: Most visitor registration products offer a free trial so you can test the software before committing to buying. Be weary of vendors that require a credit card in order to initiate a trial. If you must, put a reminder in your calendar to ensure you do not accidentally purchase an digital receptionist that is not a great fit for your workspace.Set up an account: Many visitor management system providers use the Software as a Service (often referred to as SaaS) model. This provides the benefit of not needing to deal with on-site servers, or worry about updates. If a visitor registration product is not SaaS, it is likely a legacy product. In order to start using SaaS software, you will need to setup an account. While most modern visitor management systems are apps that can be downloaded to any compatible device, however account setup is often done via a web browser rather than in the app.Customize: During the account setup phase, you may have the opportunity to start the customization of your app. You will likely select the fields you want to appear on your check-in form, upload and place any necessary graphics to brand the display as your own, and enter other important settings. This may include setting up a connection to your CRM, adding personnel notification settings, and uploading documents that are part of the registration process.Procure hardware: If you don’t already have the proper equipment to run the visitor management system, you will want to get that purchased, either with the company providing the software or through a third party. Determine the number of kiosks you need and purchase accordingly.Download the app: Once you have the devices in-hand, it is time to download the app from the app store. Find the app for the software you have selected and download it. You will need to do this on each device you plan to useLog in: Using the account you set up via the web browser, you will need to log into the app on each device.The Testing PhaseOnce you’ve done the upfront work of downloading and logging into the program, it is time to do some testing. Whenever you have new software, it is important to try some test runs to make sure it is doing what you want and expect.Test for visitor type: Test how the app handles for different types of visitors. Check in as someone delivering food to an employee, then as a state building inspector, then as a job candidate meeting the Vice President of Marketing. Was the form easy to fill out, or problematic and annoying? Did it have too many fields, or was it missing a crucial question? Did the proper form pop up for an electronic signature that was needed?Look for visual appeal: Did all the graphics appear properly, or were some stretched or cut off? Are the words spelled correctly? Did the colors look right on the screen? (If not, this could be a screen calibration problem and may require returning the hardware if it can’t be easily corrected.) Any changes you want to make to the visuals on the screen should be corrected prior to going live.Check for notifications: If the app offers automatic notifications, make sure they are working properly. Set up your own notification preferences and test it out by checking in a guest that is coming to see you. Are text messages, Slack notifications, email and phone calls all going through? If not, check to make sure all the contact information is entered properly. If it still isn’t working right, it is time to troubleshoot with the company to see what is going on.Go LiveWhen you’ve determined that the app is functioning the way you want, it is time to go live. In order for real visitors to use the app, you need to have a plan in place for making sure visitors are aware of the process.Place the visitor management system in the reception area: The placement should be quite prominent so it is difficult to miss. Signs that direct all visitors to check in can help signNowly, as can having a very visible label identifying the kiosk itself. Don’t tuck your kiosk back in a corner and rely on guests to find it themselves.Inform your employees: All your employees should be informed of the new check-in system. They, in turn, should set up their own contact profiles in the system so they will be notified when their guests arrive. They should also inform their guests in advance of what to expect so they can be properly prepared.Train your receptionists: Any receptionists or security guards that are stationed near the new visitor management system equipment should be trained on any company protocols. Depending on the organization, they may have certain tasks to perform in conjunction with the visitor management system. For instance, in some organizations they may simply be trained in the best way to direct visitors to the kiosk. In others, they may be required to check identification and make sure it matches the information entered into the system. They might be taught how to troubleshoot the system, print visitor badges, or walk a visitor through the registration process in case they have trouble.Conclusion: Download a Visitor Management System and Reap the RewardsNow that you’ve got everything in place and set up, you can start benefiting from the increased efficiency that having an electronic visitor management system brings. Your employees can rest assured that guests will be greeted and get registered in a timely manner. Your organization will be more secure by knowing who is in the building at all times. You can even start working to build relationships and improve your program offerings by analyzing the data compiled in your electronic visitor database.Choosing, downloading and implementing an electronic visitor management system doesn’t have to be a daunting process. The hardest part is knowing what you want and need. After that, the process for setting it up and getting it installed on your hardware is as easy as downloading the latest app to your phone. You’ll be ready to go in no time.Originally posted by Greetly visitor management system at How to Download a Visitor Management System. Reposted with permission.