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5 Benefits of a Visitor Management SystemVisitors are an essential part of any organization achieving its mission and goals. Even workplaces that "don't receive visitors" receive plenty of them. Consider the HVAC service person, the pizza delivery guy, the signNow other coming for lunch and the random person dropping in to pick up a job application. Often, we recognize that visitors are some of our most important people: the manager from the main office, the high-priority client, the guests coming for a special promotional event.Every person, from the corporate bigwig to the parcel delivery service, must be greeted and have their business attended to. A visitor management system will make this process smooth and secure for both the visitor and the organization.What is a Visitor Management System?Visitor management is the process by which all visitors to an organization are greeted, identified, and moved along so they can complete their tasks. Some organizations are very informal and have no standardized system, while others utilized dedicated receptionists and still others use electronic visitor management systems to streamline the process.In most electronic visitor management systems, guests check in at a kiosk or other workstation. The software logs the visit:DateCheck-in timeNamePhone number, email address and other pertinent contact information as requestedReason for visitingPerson being metCheck-out time, if requiredThe software may also contain other features, such as the ability to automatically notify the guest’s host, send emails to the guest, open up forms for e-signature purposes and more.Utilizing an eReceptionist system has many benefits, both for the organization and for the visitor.Saving Time, Gaining ProductivityOne of the first, and largest, benefits of using an electronic visitor management system is that of saving time, and thus, improving productivity.In some flex workspaces, open floor plan offices and other informal working locations, there is no formal receptionist. Organizations have chosen not to hire someone for the sole purpose of greeting those who come through the door. This can leave visitors in a bind.When a visitor enters a building, the first thought on their mind is, “Where am I supposed to go, and what am I supposed to do?” In such a workspace, this is likely the scenario that plays out:The visitor approaches the first person they see. This unlucky soul either was assigned to a desk near the door or happened to sit there. Thus, their work gets interrupted as they assist the visitor.If the visitor is lucky, the first person they see will know exactly where their host is and either walks them to the host or call the host to have them come to meet their guest. Either way, the employee is using their work time to assist the guest.If the visitor isn’t so lucky, the first person they see may not know their host or their host’s location. This employee then calls to the neighboring employees, or places multiple phone calls, wasting not only their own time but the time of others.In the worst-case scenario, the host can’t be located and nearly everyone in the office has been interrupted.A well-marked visitor check-in kiosk makes the question of what a visitor is supposed to do completely moot. The obvious answer is to walk to the kiosk and start the check-in process. The system asks the guest to take a seat while it automatically contacts the host via their communication preferences.Even in organizations where a receptionist is available, it is highly likely the receptionist has other duties to attend to aside from assisting guests. Filling out a registration form for the guest, placing phone calls to hosts, or possibly walking the guest to the host is not always a valuable use of time. If a guest can fill out the check-in form themselves, it allows the receptionist to answer the phone, or type up some notes during this same time.In the very busiest of offices, multiple check-in kiosks can assist multiple guests at once, eliminating wait times. This also frees up employees to help with the questions and tasks most in need of being addressed.When push comes to shove, paying for a machine for rote tasks like visitor management is much more cost-effective than paying one or more dedicated employee.Better Data CollectionHave you been keeping paper visitor logs? If so, take a few moments to flip through the last few pages. Can you read the handwriting? Are your guests bothering to fill out all the slots, like check-in/out times and their email addresses?What do you do with the paper logs after the pages have been filled? Some common options:Most Likely: File them in the circular file, i.e. the trash.Also Likely: File them away in an actual file cabinet or box, never to be seen again until an office purge, at which time they’ll end up in the shredder.Least Likely: Have someone enter all the information into a log or Contact Relationship Management (CRM) system. Only to never be looked at again. Not a great use of valuable employee time.The truly sad fact is that visitor logs contain valuable data, but if that data is being collected on paper, it usually goes to waste.On the other hand, electronic visitor management systems make collecting valuable data much, much simpler. They do so in a number of ways.Required Fields: Visitor management systems can designate fields as required. No longer can guests leave the most important information blank.Legible/Accurate: Since guests are not hand-writing their information, there are no questions at all about legibility. While it is always possible that a guest will mistype their own contact information, it is more likely that a receptionist will enter incorrect information when retyping what they hear, or retyping off a paper log. A guest is more apt to catch a misspelled name or an incorrect phone number when they type it themselves.Form Inclusion: Computers have the ability to include attachments. A human receptionist might forget to have a visitor fill out a non-disclosure agreement or sign a waiver, but a computer never will. An e-signature appwill collect these signatures for you, and file them away until they are needed.Automatic Customer Relations: A great digital visitor management system can be set up to automatically transfer visitor data into your CRM. Once in place, this valuable information allows you to follow up with guests in whatever way is suitable. You can make a great impression by sending thank you notes to job candidates, special offers to potential clients, and information to vendors.Visitor Privacy: Digital vs. PaperYour visitor’s privacy is important. While people share their information in a multitude of ways, people generally prefer to decide for themselves with whom they share their information. A visitor sign-in app collects important information in a secure way.Privacy is not very well maintained if you are using a paper visitor log. Every guest who arrives can see who came before them. Salespeople and job candidates can see if their competitors have been through. Unless the logbook is under a constant, watchful eye, anyone can flip through the pages and collect as much information as they choose. People fishing for email addresses or phone numbers could snap photos using their smartphones.Unlike a paper log, a digital sign-in app keeps this information secure. Guests can’t see who signed in before; they only see their own information on the screen during their sign-in process. Once the final button of the sign-in process has been clicked, the information is quickly and securely filed away in the database.Organizational SecurityIn today’s world, security is an increasing concern for organizations of all sizes and types.Collecting the information of all those who visit your organization can be vitally necessary. Security needs vary among different organizations, but a sign-in system carries a number of security benefits.Meeting legal requirements: Some organizations are required by various laws to keep a record of every person who has been on site. Digital databases with visitor sign-in help meet these regulations quickly and efficiently.Crime deterrent: Requiring all guests to sign in can be a deterrent for those who might have the intent to commit a crime. If the person enters the building with the intent to do harm, having to sign in might be enough to make them think twice, turn around and walk away. Those who face unanticipated temptation, like seeing a laptop or tablet sitting on an unattended desk, may remember that they signed in and won’t bother.Investigative tool: On the other hand, someone who commits a crime on the spur of the moment – like snagging that laptop off the desk – may forget about having signed in. Given that the digital sign-in saves date and time of check-in and possibly also check-out, the data will be useful for the investigation. If it is clear the crime was committed during a set period of time, the records of who was in the building at that time can help narrow down the pool of suspects. Some systems may even take photos of all visitors, which can be incredibly useful for visually identifying suspects, especially if your organization has security cameras in place.Identifying visitors: Some systems have the ability to print visitor identification badges. The security benefits of badges are fairly obvious. Depending on your company policy, visitors may not be allowed in the building unattended, or will be restricted from certain areas. The visual indicator that someone is a visitor can help employees keep an eye out for people who aren’t where they are supposed to be.Keeping everyone safe: Having records of check-ins and check-outs of all visitors allows security personnel to see if the building is empty before closing up for the night, or at the end of each shift. If a person seems not to have left the building in a timely manner, then a security guard can go looking for them. If they are up to no good – hiding away in a stairway with the intent to steal things after hours – they are more likely to be stopped before they can get started. On the other hand, if the visitor has fallen ill and fainted in an out-of-the-way place, like a bathroom stall, they’ll likely be found and help can be called. And if there is a true emergency, like a fire, the data stored in the cloud can help determine if everyone has evacuated safely.A Professional ImageLast, but certainly not least, a digital sign-in app helps you present a professional image to your visitors.Modern: A digital kiosk presents a clean, up-to-date system to visitors. No messy paper log can show you have entered the modern era like an iPad receptionist can.Branded Messages: Your digital system can be branded with your colors, your products, and your message. Your visitors will be immersed in your brand from the moment they walk through the doors. A digital system can be a continuation of that, introducing them to even more of what you want them to see.Great First Impression: A harried receptionist – or no receptionist at all – can make a visitor wonder if your organization has its act together. A self-check-in kiosk shows that you’ve thought ahead and planned for visitors. It gives the impression that you are organized and professional.Summary: Benefits That Make a DifferenceWith all the benefits a digital visitor management system has to offer, it is clear why so many organizations are giving them a try.Airports use self-check-in kiosks in order to let the employees handle the real challenges.Schools use visitor check-in systems for security purposes so they know exactly who is in the building with the students.Coworking locations use them to contact hosts in a fast, efficient manner when a formal receptionist doesn’t make sense.Businesses of all kinds, from manufacturing to sales, use them to ensure their guests are welcomed, are where they are supposed to be, and walk away with a great impression of the organization.In the end, the goal of visitor management is to do exactly that: to help guests do what they are supposed to do and meet who they are supposed to meet as quickly, effectively, securely and professionally as possible.Originally posted by Greetly check-in app at 5 Benefits of a Visitor Management System | Greetly The Receptionist Reposted with permission.

Some of the best mobile marketing tactics are:Encourage Check-ins: You  can encourage customers to use Foursquare, Google+ location sharing or  shopkick and give incentives for checking in, including special  recognition, discounts, kickbacks, and gifts.Social Media Marketing: Keep your Facebook, Linkedin, Twitter and Google + profiles up to date from your smartphone.Text/SMS Marketing: Once  you have permission to contact your customers, you should create the  right message to get them to click on your link or opt-in to a specific  promotion using text messaging.Use your smart phone to grow your email list: To  grow your email list via a mobile device, you should focus on the  contact moments we have with people using a smartphone. Instead of  collecting business cards from people at a conference there are new  tools you may want to consider for building an email list. You can use a  text to join app that integrates with your email marketing program, a  QR Code app which can be scanned to join, or a business card scanning app  such as CamCard, and create a registration app at Go Canvas Canvas: Mobile Business Apps and Forms on Android, iPad, iPhoneIncorporate QR Codes: Incorporate  QR Codes or Quick Response Codes on your business cards, ads, flyers  and in your email signature. A QR code is a matrix bar code (or  two-dimensional code) that is readable by QR scanners which can be  downloaded for free to any smartphone device. Once scanned, a QR Code  allows you to send your customer to a specific page on your website or  to a special discount and offer.Mobile Search Advertising Programs: It's  just like traditional PPC or pay per click advertising, it's just on  mobile devices. Google lets you bid on what you are prepared to pay,  either per click or per call from a potential customer. From text to  locally-targeted ads and click to call ads, there are lots of options  for mobile search campaigns. It works well for local retailers as it's  estimated that 30 to 35 percent of mobile searches have a local intent.Mobile Customer Service:  Use  your smartphone to track payment processing and shipping details and to  respond to any customer service or new business inquiries on the go.Use Mobile Directories: Get on the "mobile map" by joining a few mobile directories. Make sure  that all of your directory listings include a simple description of your  services, hours of operation, phone number, address and a link to your  website. Create a Mobile App: Some  smartphone users prefer apps over mobile websites; 20 million apps have  been downloaded. You can create an app that provides unique content,  produces an e-newsletter, sells products or drives traffic to your  business website. App advertising is an option as well.

Visitor management refers to tracking the usage of a public building or site. By gathering increasing amounts of information, a Visitor Management System can record the usage of the facilities by specific visitors and provide documentation of visitor's whereaboutsThe traditional way of doing things is gingerly replaced by artificial intelligence, Internet of Things and workplace sensors. Manual logbooks are replaced by smart cloud-based visitor management system leading to more efficiency and security.To keep up with generational trends and make offices future ready an organization should have a balance of Human Resources and digitization. There was a wave of fear among people that computers might replace all manpower in the future but now computers have become an essential part of our professional as well as personal life.People have come to understand that technology can be productively used to make their lives easier and now technology doesn’t threaten them.Advantages:Employees are free to take up more responsibilities, be more productive and engage in brainstorming activities all thanks to office digitization. Automation decreases the time spent on tedious tasks and increases efficiency. Office digitization not only just increases employees productivity it also increases employee gratification.The location has become extraneous, in the present time. Through office digitization, all business meetings and collaborations are taking place digitally.Every business has to deal with data on some of the other levels, from visitors information to financial records. Office digitization helps to efficiently store, manage, retrieve and access data as per need. Office carbonates filled with papers are now history and now all the data can be stored and accessed in a few seconds from anywhere, anytime!The office eco-system is not only restricted to its employees but also its visitors. A visitor can be either an existing customer or a potential one like a job applicant, vendor, consultant or delivery man. Out-dated binders are being replaced by smart visitor management systems which are not only used for digitization but also inflates office security by data validations.For efficient management of visitors try Ara – visitor management software .

5 Benefits of a Visitor Management SystemVisitors are an essential part of any organization achieving its mission and goals. Even workplaces that "don't receive visitors" receive plenty of them. Consider the HVAC service person, the pizza delivery guy, the signNow other coming for lunch and the random person dropping in to pick up a job application. Often, we recognize that visitors are some of our most important people: the manager from the main office, the high-priority client, the guests coming for a special promotional event.Every person, from the corporate bigwig to the parcel delivery service, must be greeted and have their business attended to. A visitor management system will make this process smooth and secure for both the visitor and the organization.What is a Visitor Management System?Visitor management is the process by which all visitors to an organization are greeted, identified, and moved along so they can complete their tasks. Some organizations are very informal and have no standardized system, while others utilized dedicated receptionists and still others use electronic visitor management systems to streamline the process.In most electronic visitor management systems, guests check in at a kiosk or other workstation. The software logs the visit:DateCheck-in timeNamePhone number, email address and other pertinent contact information as requestedReason for visitingPerson being metCheck-out time, if requiredThe software may also contain other features, such as the ability to automatically notify the guest’s host, send emails to the guest, open up forms for e-signature purposes and more.Utilizing an eReceptionist system has many benefits, both for the organization and for the visitor.Saving Time, Gaining ProductivityOne of the first, and largest, benefits of using an electronic visitor management system is that of saving time, and thus, improving productivity.In some flex workspaces, open floor plan offices and other informal working locations, there is no formal receptionist. Organizations have chosen not to hire someone for the sole purpose of greeting those who come through the door. This can leave visitors in a bind.When a visitor enters a building, the first thought on their mind is, “Where am I supposed to go, and what am I supposed to do?” In such a workspace, this is likely the scenario that plays out:The visitor approaches the first person they see. This unlucky soul either was assigned to a desk near the door or happened to sit there. Thus, their work gets interrupted as they assist the visitor.If the visitor is lucky, the first person they see will know exactly where their host is and either walks them to the host or call the host to have them come to meet their guest. Either way, the employee is using their work time to assist the guest.If the visitor isn’t so lucky, the first person they see may not know their host or their host’s location. This employee then calls to the neighboring employees, or places multiple phone calls, wasting not only their own time but the time of others.In the worst-case scenario, the host can’t be located and nearly everyone in the office has been interrupted.A well-marked visitor check-in kiosk makes the question of what a visitor is supposed to do completely moot. The obvious answer is to walk to the kiosk and start the check-in process. The system asks the guest to take a seat while it automatically contacts the host via their communication preferences.Even in organizations where a receptionist is available, it is highly likely the receptionist has other duties to attend to aside from assisting guests. Filling out a registration form for the guest, placing phone calls to hosts, or possibly walking the guest to the host is not always a valuable use of time. If a guest can fill out the check-in form themselves, it allows the receptionist to answer the phone, or type up some notes during this same time.In the very busiest of offices, multiple check-in kiosks can assist multiple guests at once, eliminating wait times. This also frees up employees to help with the questions and tasks most in need of being addressed.When push comes to shove, paying for a machine for rote tasks like visitor management is much more cost-effective than paying one or more dedicated employee.Better Data CollectionHave you been keeping paper visitor logs? If so, take a few moments to flip through the last few pages. Can you read the handwriting? Are your guests bothering to fill out all the slots, like check-in/out times and their email addresses?What do you do with the paper logs after the pages have been filled? Some common options:Most Likely: File them in the circular file, i.e. the trash.Also Likely: File them away in an actual file cabinet or box, never to be seen again until an office purge, at which time they’ll end up in the shredder.Least Likely: Have someone enter all the information into a log or Contact Relationship Management (CRM) system. Only to never be looked at again. Not a great use of valuable employee time.The truly sad fact is that visitor logs contain valuable data, but if that data is being collected on paper, it usually goes to waste.On the other hand, electronic visitor management systems make collecting valuable data much, much simpler. They do so in a number of ways.Required Fields: Visitor management systems can designate fields as required. No longer can guests leave the most important information blank.Legible/Accurate: Since guests are not hand-writing their information, there are no questions at all about legibility. While it is always possible that a guest will mistype their own contact information, it is more likely that a receptionist will enter incorrect information when retyping what they hear, or retyping off a paper log. A guest is more apt to catch a misspelled name or an incorrect phone number when they type it themselves.Form Inclusion: Computers have the ability to include attachments. A human receptionist might forget to have a visitor fill out a non-disclosure agreement or sign a waiver, but a computer never will. An e-signature app will collect these signatures for you, and file them away until they are needed.Automatic Customer Relations: A great digital visitor management system can be set up to automatically transfer visitor data into your CRM. Once in place, this valuable information allows you to follow up with guests in whatever way is suitable. You can make a great impression by sending thank you notes to job candidates, special offers to potential clients, and information to vendors.Visitor Privacy: Digital vs. PaperYour visitor’s privacy is important. While people share their information in a multitude of ways, people generally prefer to decide for themselves with whom they share their information. A visitor sign-in app collects important information in a secure way.Privacy is not very well maintained if you are using a paper visitor log. Every guest who arrives can see who came before them. Salespeople and job candidates can see if their competitors have been through. Unless the logbook is under a constant, watchful eye, anyone can flip through the pages and collect as much information as they choose. People fishing for email addresses or phone numbers could snap photos using their smartphones.Unlike a paper log, a digital sign-in app keeps this information secure. Guests can’t see who signed in before; they only see their own information on the screen during their sign-in process. Once the final button of the sign-in process has been clicked, the information is quickly and securely filed away in the database.Organizational SecurityIn today’s world, security is an increasing concern for organizations of all sizes and types.Collecting the information of all those who visit your organization can be vitally necessary. Security needs vary among different organizations, but a sign-in system carries a number of security benefits.Meeting legal requirements: Some organizations are required by various laws to keep a record of every person who has been on site. Digital databases with visitor sign-in help meet these regulations quickly and efficiently.Crime deterrent: Requiring all guests to sign in can be a deterrent for those who might have the intent to commit a crime. If the person enters the building with the intent to do harm, having to sign in might be enough to make them think twice, turn around and walk away. Those who face unanticipated temptation, like seeing a laptop or tablet sitting on an unattended desk, may remember that they signed in and won’t bother.Investigative tool: On the other hand, someone who commits a crime on the spur of the moment – like snagging that laptop off the desk – may forget about having signed in. Given that the digital sign-in saves date and time of check-in and possibly also check-out, the data will be useful for the investigation. If it is clear the crime was committed during a set period of time, the records of who was in the building at that time can help narrow down the pool of suspects. Some systems may even take photos of all visitors, which can be incredibly useful for visually identifying suspects, especially if your organization has security cameras in place.Identifying visitors: Some systems have the ability to print visitor identification badges. The security benefits of badges are fairly obvious. Depending on your company policy, visitors may not be allowed in the building unattended, or will be restricted from certain areas. The visual indicator that someone is a visitor can help employees keep an eye out for people who aren’t where they are supposed to be.Keeping everyone safe: Having records of check-ins and check-outs of all visitors allows security personnel to see if the building is empty before closing up for the night, or at the end of each shift. If a person seems not to have left the building in a timely manner, then a security guard can go looking for them. If they are up to no good – hiding away in a stairway with the intent to steal things after hours – they are more likely to be stopped before they can get started. On the other hand, if the visitor has fallen ill and fainted in an out-of-the-way place, like a bathroom stall, they’ll likely be found and help can be called. And if there is a true emergency, like a fire, the data stored in the cloud can help determine if everyone has evacuated safely.A Professional ImageLast, but certainly not least, a digital sign-in app helps you present a professional image to your visitors.Modern: A digital kiosk presents a clean, up-to-date system to visitors. No messy paper log can show you have entered the modern era like an iPad receptionist can.Branded Messages: Your digital system can be branded with your colors, your products, and your message. Your visitors will be immersed in your brand from the moment they walk through the doors. A digital system can be a continuation of that, introducing them to even more of what you want them to see.Great First Impression: A harried receptionist – or no receptionist at all – can make a visitor wonder if your organization has its act together. A self-check-in kiosk shows that you’ve thought ahead and planned for visitors. It gives the impression that you are organized and professional.Summary: Benefits That Make a DifferenceWith all the benefits a digital visitor management system has to offer, it is clear why so many organizations are giving them a try.Airports use self-check-in kiosks in order to let the employees handle the real challenges.Schools use visitor check-in systems for security purposes so they know exactly who is in the building with the students.Coworking locations use them to contact hosts in a fast, efficient manner when a formal receptionist doesn’t make sense.Businesses of all kinds, from manufacturing to sales, use them to ensure their guests are welcomed, are where they are supposed to be, and walk away with a great impression of the organization.In the end, the goal of visitor management is to do exactly that: to help guests do what they are supposed to do and meet who they are supposed to meet as quickly, effectively, securely and professionally as possible.Originally posted by Greetly iPad receptionist at 5 Benefits of a Visitor Management System | Greetly The Receptionist Reposted with permission.

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Use them however you want.FREE TYPOGRAPHYTypeGenius: Find the perfect font combo for your next project.Font Squirrel: 100% free commercial fonts.FontFaceNinja: Browser extension to find the web fonts a site uses.Google Fonts: Free, open-source fonts optimized for the web.Beautiful Web Type: Best typefaces from the Google web fonts directory.DaFont: Archive of freely downloadable fonts.1001 Free Fonts: A huge selection of free fonts.FontPark: The web’s largest archive of free fonts.Font-to-width: Fit pieces of text snugly within their containers.signNow Edge Fonts: The free, easy way to get started with web fonts.Typekit: A limited collection of fonts to use on a website or in applications.FREE ICONSFontello: Icon fonts generator.Flat Icon: A search engine for 16000+ glyph vector icons.Material Design Icons: 750 Free open-source glyphs by Google.Font Awesome: The iconic font and CSS toolkit.Glyphsearch: Search for icons from other icon databases.MakeAppIcon: Generate App Icons of all sizes with a click.Endless Icons: Free flat icons and creative stuff.Ico Moon: 4000+ free vector icons, icon generator.The Noun Project: Thousands of glyph icons from different artists.Perfect Icons: A social icon creation tool.Icon Finder: Free icon section of the website.Free Round Icons: Doodle Set | Flat Set | Vector Line SetIcon Sweets: 60 free vector Photoshop icons.Make Appicon: Generate App Icons of ALL sizes with a click.App Icon Template: Royalty free app icon creator for iOS, OS X and Android.SmartIcons: Download 1450 premium icons for free.Ego Icons: 100 Free vector icons with a clean look and feel.FlatIcons: Free flat icon customizer, royalty free.To(icon): Free icons.FREE USEFUL STUFFUI Names: Generate random names for use in designs and mockups.UI Faces: Find and generate sample avatars for user interfaces.Copy Paste Character: Click to copy.Window Resizer: See how it looks on various screen resolutions.Sonics: Free packs of UI sounds and sound effects delivered to your inbox every month.FREE DEVELOP / CODE THINGSHive: First free unlimited cloud service in the world.GitHub: Build software better, together.BitBucket: Git and Mercurial code management for teamsChisel: Chisel offers an unlimited number of fossil repositories.Visual Studio: Comprehensive collection of developer tools and services.Landscape: Landscape is an early warning system for your Python codebase.Swiftype: Add great search to any website. Free with limitations.Keen.io: Gather all the data you want & start getting the answers you need.Coveralls: Test coverage history and statistics.LingoHub: Free for Small Teams, Open Source usage and Educational projects.Codacy: Continuous Static Analysis designed to complement your unit tests.Searchcode: Search over 20 billion lines of code.TinyCert: Free SSL certificates for your startup.StartSSL: Free SSL certificates.Opbeat: The first ops platform for developers. Free for small teams.Pingdom: Website monitoring. Free for one website.Rollbar: Full-stack error monitoring for all apps in any language.Loggly: Simplify Log Management Forever. Free for one user.Devport: Get your developer portfolio.Getting Real: The smarter way to build web apps. A free book by 37signals.Peek: Get a free, 5-minute video of someone using your site.Creator: Build better Ionic apps, faster.DevFreeCasts: A huge collection of free screencasts for developers.Cody: A free library of HTML, CSS, JS nuggets.ProductivityBACKGROUND SOUND TO FOCUSNoisli: Background noise & color generator.Noizio: Ambient sound equalizer for relax or productivity.Defonic: Combine the sounds of the world into a melody.Designers.mx: Curated playlists by designers, for designers.Coffitivity: Stream the sounds of a coffee shop at work.Octave: A free library of UI sounds, handmade for iOS.Free Sound: Huge database of free audio snippets, samples, + recordings.Sonics: Free packs of UI sounds and sound effects delivered to your inbox every month.Deep Focus: Spotify’s famous playlist to focus.AVOID DISTRACTIONSelf Control: Mac: free application to help you avoid distracting websites.Cold Turkey: Windows: temporarily block yourself off of distracting websites.ORGANIZE & COLLABORATETrello: Keeps track of everything.Evernote: The workspace for your life’s work.Dropbox: Free space up to 2GB.Yanado: Tasks management inside Gmail.Wetransfer: Free transfer up to 2GB.Drp.io: Free, fast, private and easy image and file hosting.Pocket: View later, put it in Pocket.Raindrop: Mac app for bookmarking and reading it later.Flowdock: Free for teams of five and non-profits.Typetalk: Share and discuss ideas with your team through instant messaging.Slack: Free for unlimited users with few limited features.HipChat: Free for unlimited users with few limited features.Google Hangouts: Bring conversations to life with photos, emoji and group video calls.Voveet: Simple, free 3D conference calls. 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This is a great question! Our team at Scalable Path, of 2500+ remote working developers, are collaborating together, across 90 countries, to build products for clients. It wouldn’t be possible if not for the use of collaboration tools which allow seamless communication.In my experience, the best tools will be depend on your business’s culture and specific requirements - rather than the coolest app with the most bells and whistles. Here are the tools I’ve used:Virtual MeetingsWhen I need to organise meetings with people in different time zones, I use a free app called timeanddate.com to find a mutually acceptable time.For conference calls and internal meetings I use GoToMeeting. It has less bugs than Skype, you can share your screen and users can jump in on a call by just sharing a link.Group Chat, Not Email.We prefer Slack to email. It allows groups to have text conversations and collaborate in an effectively. If you want to speak to select few people about a particular subject than we can create a private channel to enable a group conversation. Alternatively you can speak to people one on one or create a public channel, where the whole organization can have a conversation. You can scroll up the the conversation to see the history of what has been said and you can attached documents and links.If you were trying to do this via email than it would be a mess of many email messages and threads. You can check out Slack here, it’s free to get started. Another great tool that accomplishes a similar goal is HipChat, but the barrier to entry is larger for organizations. Other Tools: 10 alternatives to SlackProject ManagementI’ve tried Asana, Jira, Trello, Podio, Basecamp, Gitlab, Liquid Planner and Pivotal Traker (8 of the most established products in the market). There is no ‘one size fits all’ choice, each has it’s tradeoffs.Do you want something easy to use that requires very little training?Trello, (grounded in the Kanban style of project scheduling) initially developed by Toyota, is a wonderful tool and the easiest to learn. Think of it as digital Post-It notes on a whiteboard. Tasks are progressed by moving them into different buckets (also called lanes). It’s the perfect entry point for teams making the transition to online Project Management Tools.Asana is another great option and works more like a ‘To Do List’. You can set a task and within in that you create to-do-list that is checked off as the project progresses. The customer support for Asana is comprehensive: from thought out tool tips to a help desk with same day email support.Do you want a project management tool for software development teams?In this case you will benefit from a tool that has integrated support for Scrum or Kanban boards.As noted above, Trello uses the Kanban framework, which is perfectly suited for software development. Though it’s simplicity is appealing to small teams, larger teams will quickly outgrow it.This is where Jira steps in. It is very well established and comes with the support and stability you expect from the Atlassian family of products. Jira’s Agile module has full support for the popular Scrum and Kanban methodologies.While Asana, Basecamp and Podio can be used for Software Development, you will find yourself using 3rd party apps or workarounds. Possible, but not ideal. It’s important to note that there are many smaller PM tools built specifically for software development. You can find out about these here on our blog about Project Management tools for software development.Do you want your client’s to be on your Project Management tool?Sharing projects with clients and other external stakeholders can be a great timesaver. But without the correct user permissions framework, it can also be a recipe for disaster.Basecamp splits projects down the middle with a client section and a team section. This is a great way to bring client discussions into your PM tool, while ensuring that the client doesn’t see anything you don’t want them to. This approach also makes the experience more manual, as you have to push specific information to the client. Asana, Jira and Podio operate on a similar principle, where guests only see what you explicitly share with them.Trello’s ‘observer’ feature allows you to give read only access to clients. It’s a less time consuming approach – but it does expose all your team’s comments.Do you have complex tasks?Both Asana and Jira have been developed with complex multi-level tasks in mind. Sub-items can be easily created, managed and discussed.Podio achieves the same objectives but in a less elegant fashion (that really is the Podio story in a nutshell).Trello’s visual UI favours simple tasks – and it does this beautifully. While there is support for more advanced features, these clutter the overall experience. Basecamp has also opted to keep things simple and does not offer sub-tasks.We calculated the prices of these different project management tools at the end of one of our blogs this year, you can see it here 6 Questions To Ask Before Choosing A Project Management Tool

Most businesses wish to increase the size and quality of their email list.You surely are part of this group and so are we.We have therefore decided to carry out research on the best ways to increase the size of an email list.Here is our compilation of the 30 best tricks.PS You probably already know, but do not forget to always ask for permission when you collect email addresses.Tricks to increase the size of your email list:Via your websiteVia your present email contactsOn social mediaWith the help of partners and advertisementOffline and physical storesOn your e-commerce web-siteYour website: The pillar of your email acquisition strategy1. Use a static subscription formThis tip is often used on blogs and at the footer of several web sites. It is a classic way to collect email addresses.A way to improve it is to present the form as the visitor scrolls down your page. In this way, the visitor always sees the subscription section. Two choices: read the content or subscribe! If he likes the content, he can easily subscribe.Kissmetrics seems to have understood the value of highlighting the subscription forms on their article pages and at the footer of all pages.2. Offer free downloadable content in exchange for an email addressNothing better than win-win proposition to acquire new emails.For many companies, quality content is a very valuable currency. In offering premium content in exchange for an email address, a quality list will be generated.For example, Kissmetrics acquires multiple email addresses thanks to their eBook named How to Create an A/B Testing Program That Gets Results which is offered for free.3. Capture email addresses on your home pageYour home page receives the majority of your visitors. This is the face of your business.Do not hesitate to use it by putting in place a subscription offer to a newsletter or a content download on the page. More traffic usually increases the chances of subscriptions.Here is how Cyberimpact does it.4. Organize a webinarWebinars are an excellent way to grow your email list and may even help to convert people who don’t know you.The reason for which they increase your list quickly is because the participants must register for the webinars with their email addresses.The webinars are perceived as having an excellent value, because they are quickly consumed and are usually very educational.If you decide to make webinars, do not forget to promote them. A webinar that is unknown to people, even if it is a good one, does not help much in acquiring emails.Pro tip: Save your webinar and use it later as a subscription offer to your contact list on social media or in your Digital ads.BDC offers several webinars in the section entrepreneur’s tool box which allows them to get the entrepreneur’s email address.Try it, you’ll see!5. Create a useful toolBe useful. Create a tool or an application for your industry.In exchange for its free use, require the email address of the user.Hubspot has had a phenomenal success with its tool Website Grader and it enabled the company to acquire thousands of email addresses.Same scenario for Vircom, a company in Montreal, which has decided to create a tool, Email Security Grader, which checks if your mail server is secure.All is left for you is to find a good tool idea and to create it!6. Use exit pop-upsIf someone has decided to leave your page, there is nothing you can do to bring him back…Not true!By using an exit pop-up it will permit you to get a last chance to convert your visitor into a subscriber.You can offer free contents or other things that might encourage a visitor to give you his email address.If you succeed, it means that you have won a new subscriber who would probably have left your site without ever returning.Social Media Examiner decided to offer their 2016 Social Media Marketing Industry Report7. Set up a gateway or a “welcome mat”A gateway commonly called a “welcome mat” is a trick that allows you to display a call to action in full-size as soon as the visitor gets on your site.You can therefore put forward your content offers or your subscription offers on the newsletter in a way that is clear and obvious.Here is an example of how Wishpond uses it on their website.The “welcome mat” is free tool from SumoMe8. Use pop-upsBe it pop-ups activated by scrolling a page, by the time spent on a page or other criteria, pop-ups are true values when it comes to acquiring new email addresses.iProspect used this strategy on their blog with great success.9. Include a subscription form at the footer of all your blog articlesThis trick is essential if you have a blog.Adding a subscription form or a download form at the footer of your articles will enable readers to easily subscribe especially if they enjoyed your article.A simple trick to put in place, but which works very wellHere is an example from Cyberimpact that demonstrates this technique.10. Hello Bar or smart barA “Hello Bar ” or “Smart Bar ”, depending on the tool used, allows you to display a subscription form at the top of your web site.This allows you to remind your visitors to subscribe to your list, to offer them free content or a newsletter in exchange for their email.It works very well since the form is always visible at the top of your web site and is not too intrusive.Use your existing emails to acquire new emails11. Use your email signatureWith how many people do you communicate by email each week?100? 200?All these people who receive your emails are people likely to be interested in being part of your email list. Facilitate the task by adding a link to a subscription page on your email signature.12. Encourage your current subscribers to recommend a friend.Give your subscribers the opportunity to send your newsletters or your content to their friends by submitting the email address of the latter in a form.When submitted, the content will be sent to their friends and at the same time, subscribe them to your list.Offer a reward for their referal and the effect will be more pronounced.The more your list will grow the more you will be referenced. A systematic growth without any efforts.Social Media13. Pin a tweet containing a call to actionOn Twitter, you have the possibility to pin a Tweet so that it remains static at the top of your page. This tweet will be the first to be seen once visitors go to your profile page.Pin a tweet to invite your supporters to join your email list.14. Facebook cover photoThe perfect location to promote the subscription to your email list!Replace the cover image you are using by a cover image containing a call to action and a link to your subscription page.The URL must be easy to write and retain, because your visitors will have to manually enter it on their browser since the link will not be clickable.15. “Subscribe” buttonFacebook allows you to add an action button on your company’s profile page.Use this opportunity to send your Facebook fans to the subscription page of your email list.It works for Neil Patel therefore could be an interesting option for your business.16. Publications encouraging registrationIt would be easy not to encourage our Facebook/Twitter fans to register to your list, thinking that those are already fans of our company.Instead of leaving them to admire your Facebook/Twitter page, you should encourage them to register in order to continue to promote your content and your brand on other platforms.You can promote downloadable contents using an email, a subscription… It is your choice.Pro tip: regularly publish your subscription offer on your Facebook /Twitter page. After all, not all your fans see all your publications. In publishing them often, you signNow more of them.17. Add a link to your subscription page on LinkedInUse the feature “Add Media” on the experience section of LinkedIn in order to add a link that leads to your subscription page or on your home page.Easy, fast and efficient.18. Use your contentYou remember the tip #3, #4 and #5? Use this same content but this time, promote it on your social platforms.Have you registered your webinar? Make it downloadable on your social platforms by publishing a link to a page that allows users to download your content in exchange for an email.You could do the same thing for an eBook or a free web tool.A content recycled = several new chances to get email addresses.19. Organize a contest on FacebookOrganizing a contest with a tool such as Woobox will allow you to quickly expand your scope.Offer a price which is relevant to your market and not a price which attracts everyone such as gift cards or an iPad. With the latter, you may attract people who are not qualified and this is not your goal.Contests are very popular on Facebook and are naturally very viral. By adding a field to capture emails in the contest participation form, you could acquire several new subscribers for your email list.Pro tip: Do not forget to ask for the consent when collecting email addresses via contests.asdfadsfadsfasdfsadfsdf20. Twitter lead generation cardsPromote subscription to your list by using Twitter Lead Generation Cards.These campaigns are designed to help you collect the email addresses of users who have expressed an interest for your offer, giving Twitter users the possibility to communicate you their email addresses in a way that is fast and secure.By configuring a lead generation card to be included in your tweet, you can easily get a greater number of subscribers on your list.Two clicks will suffice for a potential subscriber to share his coordinates with you.Plus, it is very simple to put in place.21. Facebook Lead AdsPromote the subscription to your email list by using Facebook Lead Ads.When someone clicks on your ad, a form opens and the information about his profile is automatically added to the fields of the form. Another click and the person is subscribed to your list.Quick and effective subscription in two clicks and without entry of data.Partnerships, exchanges and advertisements22. Publish your contentProduce quality content that you will be published on a newsletter or on other web sites that have a complementary market or customers similar to yours.Add in your signature and in the content of your article, a link which allows users to subscribe to your email list.Seems simple but it works!23. Exchange of listsFind a partner and share your lists. You promote the subscription offer or content of your partner to your list, your partner will do the same for you to his list.In this way you have instant access to a hearing relevant to your offerings.For this trick to work, you have to find a partner with customers similar to yours and who is not a competitor.The partner must do the sending to his list and not you doing the sending to his list. Respect the consent.24. Advertisement and bannersBuy or exchange advertisements on the web site or in the newsletter of a partner which has a complementary market or customers similar to yours.Offer your content and your subscriptions offers in the form of banners or in the form of content marketing in order to lead your partner’s visitors to your subscription page.25. Google AdWords and BingCreate an AdWords or Bing announcement which publicizes your content and which when clicked Redirects to a subscription page which contains a form to capture emails.If you choose your keywords well, this trick can be profitable in the medium term. However it can become quite expensive if you don’t manage your costs of acquisition.A very fast way to acquire email addresses.Off-line and physical stores26. Ask for the email addresses of your customersYou have physical locations?Establish a process by which you systematically ask for the email addresses of your customers. The simplest way is to do so is at the time of payment.BestBuy does this each time you make a transaction in their stores.Pro tip: To ensure that all email addresses that you will personally collect have indeed been made with the consent of the client, you could put in place a “double -opt-in” system. Following the collection of the email address, a subscription confirmation-mail is sent to the customer. The latter must click a link in the email in order to confirm his subscription to your list.27. Maximize your paper mills and your business cardsUse your paper mills and your business cards in order to generate new subscribers to your list. Add to them, a link that directs people to your Web site or a subscription page.Similar to the tip of the email signature, but it uses the good old paper!28. Give a conference at an event concerning your industry.In addition to the fact that you will be able to promote your business and your expertise, you could also encourage the people in the room to subscribe to your email list.In your presentation, add a link that leads to a subscription form which will be easy to remember. Also mention it during your presentation.This way people sitting in the audience will be able to subscribe easily.Email acqusition on ecommerce site29. Offer a discount in exchange for an email addressHere is how Electronic for less offers a discount on their web site in exchange for a subscription to their newsletterWho refuses 5% if you were going to buy anyways?Yes, they cut 5% of their margins on the first sale, but in exchange they get an email address with which they can continue the relationship.The key to success in e-commerce: communicate when it matters the most.On the long term, they will easily recover their 5% in additional sales.30. Add a field to capture email in your purchase processSimple, but very effective. You would be surprised at the number of business that dont have this in place.The more upstream you capture the email , the more you will have the chance to communicate with your customer if there is a glitch or a transaction abortion.In my opinion, if you operate a transactional site it is a mandatory tactic.Discount car and truck rentals understood it well.Email acquisition is definitely the key to a successful digital transformation.