How Can I Validate Electronic signature Document
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FAQs
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How do you know if a passport is fake?
I figure I inspected upwards of 200,000 passports and Annika Schauer's answer pretty much covers it. We were at different ends of the supply chain, and I almost certainly saw more fakes than she did, but I never saw a fake which got past her colleagues. If you look at your own passport in the ways described below (and it's a modern one) you should come to the conclusion that counterfeiting a passport is more difficult to do perfectly than counterfeiting currency.Pinch it, rub it, flip it, bend it, scratch it, give it a little sniff. These can be done with eyes close, so examine the person while doing these things: the person needs to match the document and they might be an imposter. The easiest way to catch a fake passport is to ask the holder questions in the language they're supposed to speak; whether it's a PRC on a Japanese passport or a Syrian on a Greek one, you're probably not going to have to go past the front cover if they can't answer a couple questions in the national language. Then the visual inspection. Look at the cover, look at the bio page, look at the internal pages, look at the visas. Examine the photo, the data, the printing, the paper, the holograms, the stamps, the watermarks, the reflective layers, the checkdigits, etc. To be really thorough, use a magnifying glass, a UV light, and a flashlight for watermarks and micro-embossing.Somewhere in there, give it to the computer to do its thing with the machine-readable data and RFID. The RFID wasn't implemented when I was on the job but, having read the technical documents, the chips are just about impossible to fake or circumvent. The era of having any reasonable hope of getting past immigration officers with bogus passports is just about over. With the RFID chips, I guess you could say that border guards do listen to passports... Experience, training, and familiarity are key to catching fake documents*, which means that the typical American college town nightclub bouncer is better at catching fake drivers licenses than most any border guard will ever be. Unless you are in a position where you will be exposed to a regular flow of documents, it's really hard to develop the skillset for identifying fakes.So, for the general public, I would suggest that you rely on identity documents as little as possible on the assumption that you won't catch fakes, mitigate your risk accordingly, and use authentication forms in which you really can be confident. In most commercial cases, you have a legal obligation to do the best you can but you don't really care whether the document is real. Mostly, you care that the person is the same one it was last time: a bank is much more concerned that someone not withdraw from another person's account than that the person opening the account is giving their "real" name. Whether membership cards, passwords, fingerprints, or 2FA tokens, the focus is more on authentication than identity.- - - - - - - - - - -* Below is an example of a document which looks good but has no legal authority. You will never find a fake WSA passport, nor will you find one which is a legal identity document.
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Is digital signature can be copied or misused?
Click here for Digital SignatureThe terms Electronic Signatures and Digital Signatures are frequently misused and often thrown around loosely. Here at GlobalSign, we commonly speak with organizations confused by the two options and need help determining what type of signature they should adopt into their workflow.Let’s jump in and break down the differences.Electronic SignaturesAccording to the U.S. Federal ESIGN Act, Electronic Signatures are defined as: “Electronic sound, symbol, or process, attached to or logically associated with a contract or other record and executed or adopted by a person with the intent to sign the record."Basically, an Electronic Signature is the equivalent of your hand written signature digitized and can be used to confirm content within a document, or the terms of a particular document.Digital SignaturesDigital Signatures on the other hand are quite different. To illustrate how, it's helpful to take a step back for a moment and look at the security concerns surrounding paper-based documents and workflows. The most common concerns individuals and organizations face when dealing with paper-based documents are... is the person who signed the document who they claim to be? How can I verify if the signature is valid and hasn’t been forged? How do I validate if the document hasn’t been tampered with?Luckily, the existence of notaries was invented and can be traced all the way back to the ancient Egypt times (according to the National Notary Association). Notaries today play a key role in assuring the parties of a transaction that the document is authentic and can be trusted.As you can suspect, the same problems exist in electronic document workflows. Unlike Electronic Signatures, Digital Signatures help solve this problem and are essentially the online equivalent to adding a signNowd signature. In the case of Digital Signatures, a trusted third party, known as a Certificate Authority (CA) serves as the notary in terms of verifying your identity.Certificate Authorities bind your identity to a PKI-based Digital Certificate which allows you to apply Digital Signatures to documents and cloud-based signing platforms.
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In your country, what does the citizen identification card look like?
The Portuguese ID is compulsory from the age of 6, and it looks like this:It’s the same colour on both sides, and the colour’s like the one on the front pic.The front of the cardPhotograph of the ID card holderSurnameGiven/first nameSexHeight (cm)Nationality- PortugueseDate of BirthsElements of civil identification, similar to the old Identity CardDocument numberExpiry DateCard holder's signatureThe back of the cardNames of parentsNumbers of the different bodies whose cards aggregates and replacesOptical reading area goodOn the chipDigital Certificates (Card's authentication and electronic signature)The same optical reading area in digital formatAddress and other information (the system will be expandable)See that shield and the “round Portuguese flag” next to that person’s thumb? If you tilt your ID card, that flag will reflect both the red and the green colours of the Portuguese flag!As a child, I had one of the old paper ID cards. Actually, when the new electronic ID cards started being issued, we (immigrants) couldn’t ask for them unless we wanted to renew them in Portugal. If we renewed them at our local consulate/embassy, we’d have the paper version.There was actually a couple years in which my parents and both my siblings had the brand new electronic IDs and I still had the old paper one lol.It looked like this:I’m not that baby!As for Spain, I have a kind of ID card, too.Now, non EU immigrants in Spain get this card:Which is plastic like a normal ID, and looks like a normal ID.But because I’m Portuguese and a fellow member of the Schengen Area (my Portuguese ID serves as a “passport” and it’s all I need to stay in a Schengen Area country), I’m stuck with this literal piece of paper:Which, as you can read (in case you know Spanish)…“Document not valid to credit the identity nor the nationality of its bearer”.Aka the document is virtually useless on its own- except for the fact that it proves that I am not an illegal immigrant.I literally have to, in every legal procedure, or even in my university exams, to show both my Portuguese ID and my NIE because again- my NIE can’t prove my identity.Oh. Did I tell you yet?Before we had this cute little piece of paper- the document itself was a DIN-A4 sheet of paper that you had to carry everywhere with you.And you know what they had before (because I still hadn’t moved here back then)?They had an actual EU resident normal ID card!!!!SPAIN WTF??? WHAT HAPPENED???!!!#Yes I am pissed off. And I’m not the only one.EDIT: I just love how I managed to turn this answer into a rant out of nowhere.
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How many of you know that electronic signatures are legally binding?
I’m not a lawyer, so this isn’t legal advice, however due to diligent research I personally believe it is safe to say that yes, they are provided that the signer understand that they are signing the document and acknowledge that it is in fact them who is “signing” it. If the identity of the signer was in question, the document would need to be signNowd, which would not be able to be an electronic signature. It would be easy to assume that any electronic signature could therefore not be the person signing it. However, regular paper forms could also be signed by someone else other than the person who is supposed to be signing them, as well. It would have to be signNowd, which again, can only happen with regular paper, because the notary, when they signNow a document, they are identifying the signer as the person who is supposed to be signing it.But also, contracts do not have to be signNowd in order to be valid or enforceable, in which case, most documents signed online are practically contracts anyway.So basically, what I’m saying, is that although it seems that electronic signatures are not as legal or official, just remember that anything that can be done with a paper document can also be done with an electronic document (except be signNowd, it has to be paper, for that to happen).
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How can I find someone who is an expert on electronic signatures to validate my implementation?
The easiest way is to just talk to your signNow rep. signNow has close to 1,000 employees that are all trained in electronic signature processes. There is also a professional services department who can go through and give you feedback.
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How are document secure during an electronic signature signing process?
I can’t speak for every vendor but here is a whitepaper on how signNow provides security for documents at rest and in motion: signNow’s Commitment to E-Signature Security
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How valid is a PDF document that I signed on my computer (image of my signature) vs my actual signature on the printed document?
Although every state has passed laws that involve e-signatures, under the federal ESIGN Act, your electronic signature on a .pdf is just as valid as your physical signature. The ESIGN Act provides that a contract or signature “may not be denied legal effect, validity, or enforceability solely because it is in electronic form.” This simple statement means that electronic signatures and records are just as good as their paper equivalents, and therefore subject to the same legal scrutiny of authenticity and burden of proof standards that apply to paper documents. So unless your signature was forged, given under duress, or you refused to sign via electronic means (or there's some other reason to invalidate the contract), the executed .pdf copy may be enforced against you.
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Can NDAs (non-disclosure agreements) be signed through an online form? Are there any legal implications with an online form?
In a word: Yep!Thanks to the E-SIGN Act, documents signed electronically have the same legal protections as those signed with a physical pen! As long as your eSignature solution is committed to strong legality and your NDA is drafted by a professional, you absolutely can trust NDAs that are created, signed, and stored online.There are a few options out there. The rest of these examples are using signNow’s service. You can even create one now with a free signNow account.Here’s how to set up the NDA:Step 1: Acquire an NDA TemplateYou can find NDA templates online, but I would recommend seeking out a legal professional to create one that’s right for your needs.Step 2. Upload the Template, Add SignersAfter signing in to your signNow account, you’ll see the "Who needs to sign?" menu. For a confidentiality agreement, you’ll probably want to choose between “Me & others” or “Just others.” After selecting one, you’ll be able to drag and drop, choose “Add File,” or use any of our integrations to upload your non-disclosure agreement.Now you can add signers, loop in other parties via our CC feature, and assign a signer order if needed. Select “Prepare doc for signing” to move on to the really cool part!Step 3. Format the NDA and Fill in Your InformationWith the NDA you imported pulled up in front of you, click any of the fields across the top of the page and drag it to where you want to place it in the document. Most of the fields have advanced features and some even let you add a validation type (email address, numbers only, etc.) to help guide signers and reduce errors. Take some time to click around to get your NDA dialed in.Once you get your formatting just right, hit Continue at the top of the page. Back on the “Get your document signed” page, you’ll add a title, an optional message, and send your online NDA out for signatures!Step 4. Sign Your NDA Online (Legally and Securely!)If you’re one of the signers, a prompt to sign the non-disclosure agreement will hit your (and other signers’) email inbox as soon as you send it out for signatures. Just click the “Review & Sign” button in the email to continue.We provide a variety of ways to create your electronic signature:Draw your signature on a touch screen using your finger or a stylusUpload a photo of your signatureType in your signature and customize from a selection of fontTake a picture of your signature using your smartphone’s camerasignNow will automatically prompt each signer to complete all their required fields. Once you’ve filled out your portion of the NDA, all you have to do is agree to one last legality measure and your job is done!Step 5. Access Your Online NDA Any TimeTo check the status, edit, or even download a hard copy of your confidentiality agreement; just visit the Documents section of your signNow dashboard any time.
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From a legal perspective, why is there still the need to store physical copies of contract documents for a document retention po
UK LegislationLet’s take things from the beginning:Why companies have a retention policy for contracts?Section 5 of the Limitation Act 1980 that requires retention for the length of the contract or agreement and 6 years afterwards.How Limitation Act 1980 usually applies on contracts?This allows 6 years following the end of the contract for any party to initiate proceedings e.g dispute/litigation/arbitration/claim. Should this happen, your company would need to have in its position as much relevant evidence as possible.Therefore, in case of proceedings, the Section 8 of the Civil Evidence Act 1995 becomes relevant:“Proof of statements contained in documents.(1) Where a statement contained in a document is admissible as evidence in civil proceedings, it may be proved:(a) by the production of that document, or(b) whether or not that document is still in existence, by the production of a copy of that document or of the material part of it, authenticated in such manner as the court may approve.(2)It is immaterial for this purpose how many removes there are between a copy and the original.”In other words, scanned copies of original documents are admissible in court proceedings provided their integrity is non-disputable.How can I have a bullet-proof contract copy as evidence in a court?Should someone proves the electronic exchange of the document, the task becomes much simpler. Please also refer to the BS 10008:2008 - Evidential weight and legal admissibility of electronic information to ensure that the retention policy is sufficient.Contracts that have been signed electronically (and this can be audited) will provide the sufficient weight to pass the above test. Under s7 of the Electronic Communications Act 2000:7 Electronic signatures and related certificates(1)In any legal proceedings—(a)an electronic signature incorporated into or logically associated with a particular electronic communication or particular electronic data, and(b)the certification by any person of such a signature,shall each be admissible in evidence in relation to any question as to the authenticity of the communication or data or as to the integrity of the communication or data.(2)For the purposes of this section an electronic signature is so much of anything in electronic form as—(a)is incorporated into or otherwise logically associated with any electronic communication or electronic data; and(b)purports to be so incorporated or associated for the purpose of being used in establishing the authenticity of the communication or data, the integrity of the communication or data, or both.(3)For the purposes of this section an electronic signature incorporated into or associated with a particular electronic communication or particular electronic data is certified by any person if that person (whether before or after the making of the communication) has made a statement confirming that(a)the signature,(b)a means of producing, communicating or verifying the signature, or(c)a procedure applied to the signature,is (either alone or in combination with other factors) a valid means of establishing the authenticity of the communication or data, the integrity of the communication or data, or both.SummaryShould you have the sufficient method to prove exchange of documents, hard copies will not be required. Destroying hard copies in cases that the exchange/formation of the contract cannot be trailed is not advisable.What do you recommend?Establish a solution that involves digital signature and auditable method of exchange of documents and then revisit the retention policy. Until then, paying for storage is much cheaper than the risk of insufficient evidence.PS: I also understand that deeds are needed to be stored as hard copies as electronic signature is not accepted, but it would be great if someone else can confirm this.
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