How To eSignature Virginia Non-Profit Word
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Templatize frequently used documents to save time and reduce the risk of common errors when sending out copies for signing.
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Frequently asked questions
How do i add an electronic signature to a word document?
When a client enters information (such as a password) into the online form on , the information is encrypted so the client cannot see it. An authorized representative for the client, called a "Doe Representative," must enter the information into the "Signature" field to complete the signature.
How to send a pdf to sign?
When a company sends your form you will get a PDF of it along with instructions to scan it, print your form, fill it in and send it to us by e-mail or mail. Please be aware that we do not keep copies of your form, only the digital signature. All instructions are on the form, and we will ask you to scan and print it.
How do I get a copy of my form?
If you do not want us to send you your form, you can sign the PDF and we will return it for a fee.
What happens once I send my form to us?
Once we get your form, we will review it to make sure each of the questions and statements on it are answered accurately. If necessary, we will either add or remove items as we feel fit. If there is anything that is missing, incorrect or outdated, we will contact you to let you know.
What happens if there are any issues with my form?
Please make sure to check the "Related Documents" section on the form for any additional information and/or documents. If there is anything on your form that we feel is inaccurate, we will let you know and ask if you have additional information, so we may update it.
What happens if I send my form in late?
We will be glad to send you a reminder email. However if your form is received late we will ask you to send a check to the address above within 5 business days of our mailing date. If this is not done we will have to start your return process over (which we do not do very often). Please make sure to provide your shipping address correctly when checking...
How to know if an electronic signature was actually signed?
A. A person may be found to have violated the law if either of the following applies:
1. The signature is forged, altered, or falsely made;
2. The signature is the result of an unauthorized use of a key or combination.
Q. What if I do not like how my signature was captured?
A. You have the right to obtain a certified copy of your signature by going to the office that issued your certificate; and
3. You can then use the corrected copy and file your document in the county clerk's office.
Q. What are certain circumstances under which my signature may not be certified?
A. Certain circumstances under which a signature may not be certified include:
A. The signature cannot be obtained within three years after the signature is initially recorded; the signature is not obtained in accordance with the requirements for a signature by mail; the signature is forged; or the signature was not obtained by electronic means.
B. A certified copy of a certified signature cannot be used for any purpose for which it may be used without a corrected certified signature.
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Q. What are the penalties for violating the law?
A. Anyone who violates this law is subject to a criminal fine up to $5,000, to jail up to one year, or both.
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Q. What if I want to use my electronic signature for personal reasons?
A. You must obtain a certified copy of your signature for those reasons. There may be a fee for this copy, depending on the circumstances of the document.
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