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hello and welcome to the Pennsylvania Small Business Week my name is Michael McManus director of the Small Business Assistance Network the Pennsylvania Department of Community and Economic Development or DCED and our partners are celebrating Pennsylvania Small Business Week during National Small Business Week which is also being held this first week of May 2017 we want to celebrate the contributions of our small businesses and entrepreneurs and highlight the resources available to support your needs DVDs own small business assistance network is a great resource and starting point for new entrepreneurs and existing small businesses you can learn more about us at DC edpa eGov forward slash sbin partners around the state also provide valuable assistance which you can learn more about at DC edpa dot govt /p our EP thank you for joining us today for the small business web series this week we are hosting webinars all week starting at noon this year's topics focus on the assistance available to small businesses and entrepreneurs through state government and our partners as well as the actual logistics of registering a new small business and PA in addition to our webinar series please check out our other live in-person events happening across the state and other resources on DCED PA gov /pa small biz stay up to date on the latest small business news by subscribing to our newsletter on social media you can follow the conversation using hashtag key a small biz 1-7 we also have some housekeeping items today's presentation will be recorded and posted on our website and social media channels including youtube we will have a Q&A session during the last 10 minutes of each session you can submit your questions using the questions box our presenters will be able to read them at the end of the presentation I'm pleased to turn over our webinar to our presenters which include representatives from Pennsylvania Department of State Department of Revenue and Department of Labor and Industry to start us off barb Kennedy from the Pennsylvania Department of State thank you my name once again is Barbara Kennedy I am the administrative assistant with the Bureau of corporations and charitable organization and the Bureau of corporations and charitable organizations we are often asked tell me everything I need to do to start a business in Pennsylvania what I can do is tell you how to find the documents to form a company or to register your business name if you are a sole proprietor first you want to know what name you're using and what type of business entity you want to file so let's try to make that a little clearer our most successful and complete resource is our website wwlp.com menus listing many areas within the Department of State business and charity is listed first we'll come back to business I just want to briefly mention our charities section charities has information about charitable organizations registered with our Bureau administer the state's charitable solicitation role they maintain registration and financial information on over 11,000 charities soliciting in the Commonwealth as well as more than 400 professional solicitors and fundraising councils now back to the drop-down menu at the top listed is professional licensing I want to make you aware this licensing I point this out because sometimes customers are looking for business licensing and get confused at professional licensing it drops down to boards and commissions here it missed different types of professional licensing for example industry medicine and nursing to name a few that require professional licensing should also contact your local government for licensing requirements now back to business first we have Scambler to show recent scans we have received calls from turning learn more will show example beware of any mailing telling you a filing is required with small print that could mention we are not a government agency if in doubt call us before responding to any mailings at seven eight seven one zero five seven option 5 for our tech ministers show new laws and their effective date for example was act 170 2016 some of our forms have changed effective February 21st and it provides detail by law we can no longer accept the old form also listed is new act 135 of 2016 the act for the business fee exemption for veteran this link lists what documents improve are needed to file for the exemption reforms were updated February 21st 2017 with a box which states I qualify for a veterinary service and small business the exemption you cannot file online using this exemption on the far right side panel links are listed first a guide to business registration is listed this is the online version of this booklet this provides a lot of helpful information about what you need to know to register a business there are filing guidelines the nation's about different entity types and forms and customer services reference has frequently asked questions and our schedule of fees the next link listed is business name search where you can see if the name is registered and also with type of search check name availability once you search a registered name click on that name and it lists options to order plain or certified copies of file documents or subsistent certificate these are also referred to as good standing certificates or for foreign associations a statement of registration back at link general rule exclusion this link helps answer the question do I need to register in Pennsylvania this issue she asked by floor and out-of-state businesses we really can't make that decision we do not know all the details of your business this should help you make that decision geographical listing of legal publication if the filing of the name requires advertising it is listed in the instructions attached to that form this link provides a list of legal newspapers by county for publication online filing is our Pennzoil system this is where after you create a username and password login and sign up now you sign in to file a document online this enters the document for filing that day it is not immediately processed our mysterious filings are available for filing here with online filing you can pay by credit card in red here it states you cannot use online filing for the business fee exemption packet links registration forms this or forms with instructions protect please read the instructions first it is very helpful information these must be mailed with pain if you are following online through pen file I encourage you to read the form instructions here before you go online to file the first form listed is the expedited service request form expedited service is only available in person at our counter in room 206 North office building this form will give the details with fees next under fictitious names is the registration of a fictitious name this is often followed by someone first starting a business where they are not forming a separate company and operating as what is referred to as a sole proprietorship this basically identifies who is doing business under this name owners of fictitious names can be individuals in or entities other businesses this filing does not protect the name from use by other persons or company there can be several fictitious names the same once someone incorporates files a limited liability company or other new entity type then the name is appropriated and protected by the filing entity and is no longer available as a fictitious name or for any other company all our forms are listed by division business and nonprofit corporation domestic limited liability companies partnership for an association which is out of state trademark darkening statements and miscellaneous form all form names for that division are listed with it when you know what type of entity you wish to form you go to that division the formation filings are usually the first forms listed under each division back to length next under resources we have general information this list fees and payment information scans frequently asked questions general information Sakura Jones actions or UCC and filing guideline types of filings and registrations are listed net this is a list of different types of filings with explanations if you are unsure of how you want to file your business each length gives a basic explanation of the filing or entity type this did last year is a history of limited liability partnerships and professional limited liability company annual fees this is a listing of past and registration fees or the restricted professional LLC's and LLP that were required to file but did not they now have UCC means against her name with penalty they would have to file a certificate of annual registration for past years and pay the $500 penalty for each year the penalty started in 2007 for the 2006 annual registration for limited liability partnerships if the certificate of annual registration is not filed for five years a limited liability partnership will be resist information services gives information on record searches service of process in Pennsylvania you are required to have either a Pennsylvania address or a commercial registered office provider for service of process also this gives you process the secretary of the Commonwealth to accept services so ordered by a Pennsylvania judge commercial registered office providers are listed for those followers who do not have a Pennsylvania address certified or plain copies has an explanation of the difference in copy good standing or subsistence certificates tell what the certificates state expedited services give some information that is listed on that form preclearance of documents confirms the accuracy of the document to be filed prior to the actual smell of documents the fee is seventy dollars special processing is a request that multiple documents deliver to the bureau on the same day be filed in a certain order the fee is $70 back the last listing is UCC this stands for Uniform Commercial Code these are secured transactions which are liens between creditors and debtors it basically sets priorities for being these are filed with our Bureau contest has Bureau physical address phone number and email address I answer these the best advice I can give on our forms is to read the attached instructions before filling out the form or filing online this will help prevent your document from being rejected then read each line of the form carefully make sure you fill in the name with the designator for corporations for LLC for the registered office on these forms of State's complete A or B not both if filing a certificate of organization to be in LLC in box five you are a restricted professional if doing one of those listed professional services that should make it clear the form instructions will tell you if a docketing statement or other attachment is required if publication is required by law it will be an instruction also with the statute make sure the signature is on the form and on the attached check for the filing fee we do not accept started checks without a pre-printed name address for fictitious names list at least one owner's name under individual or entity when filing online a ten file list an individual's name or entity name on each tab and then add save and continue if you do not do this on the decoration stage your name will not appear to move forward and complete the file if your filing is rejected please return the rejection notice along with the corrected filing within 30 days to keep your original filing date and to show payment was made returned rejections can be faxed to seven one seven seven eight three two two four four or mailed processing times for filing shoes you run approximately two to three days if does not include nailing time for officer changes nonprofit corporations can file an annual report at no charge all other officer changes taxes and tax information are with the Pennsylvania Department of Revenue most important as I stated before we do not give legal or tax advice the bureau always recommends that new business owners consult with legal and tax professionals before filing any business formation documents with the Department of State we cannot tell you what form you need to file only you know your business each form as the statute of the law listed behind a name in the last revision d @ WL e g is JP aus you can review these statutes we encourage filers to speak to a business attorney or research the statute to know what they are filing to conclude we give guidance to the forms and the process to file documents to start a company or register your business name it is up to the followers to know how they want to file and what comes with that filing Thank You Barbara next up we have William Hartmann and Kirsten O'Donnell from the Pennsylvania Department of Revenue welcome to the pencil in your Department of Revenue's webinar this is tax registration I am William Hartman assistant director of the care of enforcement planning analysis and discovery joining me later in this presentation will be Kirsten O'Donnell a Revenue Research Analyst supervisor in the tax registration office we welcome the opportunity to assist you in your new business endeavor because the success of your business is not only important to you but to the economy of Pennsylvania our topic today is business tax registration our goal is to help you understand your business tax registration obligations and make registering your business as easy as possible generally business tax registration is accomplished in a few simple steps that can be conveniently done online and the department stands ready to assist you to reach step of the process let's begin first we will talk about who must register for Pennsylvania business taxes in general any entity subject to Pennsylvania's laws must register if it meets one of the following two conditions one offers taxable goods or services for sale to the public for example if you conduct business in Pennsylvania and you sell or repair taxable items like appliances you are required to be registered for sales tax 2 if you pay wages to employees for instance if you are consultants and you employ it and secretary in your business and you are required to register for employer withholding sales tax and employer withholding or two of the most commonly registered business taxes if you are unsure about whether or not the goods or services you offer are subject to sales tax you may make reference to the Rev 717 retailers information booklet which is available in the department's web page you follow these links which will take you to this pamphlet the book provides a general explanation of sales tax rules and a list of taxable and non-taxable items in our discussion please note that the term entity may apply to any of these types of businesses a sole proprietorship a partnership a limited liability company a corporation or an association before you begin to business tax registration UK Department of Revenue there are several preliminary steps you must complete first you must visit the Department of State's website you must do this so that you can clear your business name note that there can be more than one identical fictitious name filing this is the department stage website to clear your business name you may follow the link with business and charities to the business name search once you have cleared your business name through the Department of State you must then go to the website for the Internal Revenue Service to obtain a federal employer identification number or F ein if you are required to have one this list on the Internal Revenue Service website outlines the conditions which require an F ein note that if your business is a corporation or partnership you must obtain an FBI and even if your business has no employees it is very important to secure your X ein prior to registering with the Department of Revenue this is the main identifier used for determining if a taxpayer is already in the department system where the process returns and so forth after obtaining your F ein you must return to the Department of State website to complete the business registration process you cannot register for business taxes until all required steps at the Department of State and the IRS have been completed
nce your business has completed its registrations with the IRS and with the Pennsylvania Department of State you are now ready to begin the business tax registration process as you begin the process it is very important to remember that you must use the exact information provided to the IRS and the Department of State so that your business tax registration is not delayed for instance using the abbreviation of Corp in one place and Inc in another may cause unwanted delays simple errors and names and numbers can result in unnecessary problems in completing the process when registering for Pennsylvania business taxes you must use a peer 100 Enterprise registration form this form is available in the department's website and may be completed online online completion of the form is easy and expedites the registration process hi I'm Kirsten O'Donnell and like will said we do have an online version of our PA 100 which can help register you for taxes and services administered by the Pennsylvania Department of Revenue from our homepage revenue PA gov you can select online services to business taxes and then down to register my business PA 100 when you get to this next page in the middle very important when it's discussing the t100 this form does not register your enterprise with the Pennsylvania Department of State in order to legally organized as a corporation you must go to the Pennsylvania Department of State first the PA 100 is only to register for taxes and services that are administered by the Pennsylvania Department of Revenue when we select to register via PA 100 you can do it the way that we just went in or you can go directly to PA 100 state PA us this launch page will show you that you can register online you can also resume your registration and check the status of your registration from the same page you'll also find helpful information in this case regarding other tobacco products we also have some information about each ides on this page which is how you can go into file and pay your taxes electronically and if you've yet to go to Department of State you can also go to Penn file comm from this page we're going to simply select register online and get started the first thing that you'll want to do is enter an application ID this will either be your federal employer identification number which was issued by the IRS or if you're a sole proprietor your social security number then just hit submit after you hit submit you'll receive a pin which is a four digit alphanumeric number that along with your application ID will be used in order to go back into your registration to resume and also to check the status of your application so once we hit continue you'll notice that you're prompted to bookmark this page so after we select okay we're going to have a couple questions that come up in section one the first two are going to be is this a new registration or are you adding additional taxes or services if you've never registered with the Department of Revenue before you're going to select new registration if you already have any of the taxes or services that are administered by the department you'll simply select adding additional taxes for the purpose of this application we're going to register for a very simple sales tax license for a sole proprietorship in this case we're going to select no to the next three questions but you'll want to take a look at them and make sure that no applies to your business before you hit the submit button when you select submit on any of these sections it's going to take you to an index where you can review everything that you just entered if you're okay with everything that you entered you'll hit the next button now it's time to start giving the Department some information about your business your data first operations is the date that your business first began business whether in Pennsylvania or in another state if you're incorporated someplace else your data first operations is when you first started conducting business in Pennsylvania not necessarily for the tax or service that you're requesting but just start doing business your enterprise legal name this is important if you're a sole proprietor your enterprise legal name will be just your first and last name this is not your trade name this is not an incorporation name it's just your first and last name your employer identification number if you don't have one you're going to leave number five blank it's important not to put your social security number in number five if you have an EIN go ahead and insert it here the writing price trade name is how you trade that's how people see you that's the sign that you have out in front of your store in this case we're going to be jane shop our enterprise telephone number is also important in case we need to get in touch with you make sure that you use the dashes and any extensions if you have one once we hit submit you'll still have another chance to go back and look and see if this information is correct the first address that we're going to ask you for is a street address this is the actual location of your business so you're going to enter here the actual local nation where you're either selling widgets or you're providing a taxable service make sure that you let us know what county that you're located in and also the state if you have your plus four in your zip code that'd be helpful also now a nice thing is that if all three of the addresses that we're asking you for are the same you can hit a drop-down and just select an address that you already submitted and it will pop up on the screen and then you can just hit submit and go right through and the same thing with the location on your enterprise records if it's the same address just go ahead and submit now we can see here that we're doing business as James shop and we're going to ask how many locations are we doing business at in this case we're only going to do business in one location and our Pennsylvania School District will be Erie and our Pennsylvania municipality is Erie also that lets us know a little bit more about where you're located so again here's your index where you can go back and look and see if all of the information that you entered is correct if not hit the edit button and you can go back and make any changes that you need to and if everything is fine go ahead and hit next section three is asking you what types of taxes and services you're requesting from the department like I said before we're going to make this a simple application and just select sales use and hotel occupancy tax we're going to hit submit and then again here's your index and we're just going to move right past this section now the person authorizing the application will be as the sole proprietor most likely yourself and we just ask the title in this case with a sole proprietor you're going to be an owner and then we'll ask you for your email address also just in case we need to get in touch with you now the person preparing the application can be you also it could also be your CPA most important aspect of a person preparing the application is going to be their email address once this application is completed we'll send an email to the person in this section letting them know what your tax license numbers are that way you can start getting yourself registered for each ides prior to getting your actual license in the mail it's very important that we have an email address in this section to the person preparing the application once we hit submit you'll come to section 4 now if you happen to select anything with regard to unemployment compensation or workers compensation and they're asking you for a signature this is the page that you'll print out and send it into the Department of Labor and Industry so we're going to select next and now we want to select a form of organization so in this case we already said that we're a sole proprietor we're going to select sole crop and most likely your business is going to be organized for profit so we're going to select profit the next question is asking you whether you are a 501 C 3 corporation which is a nonprofit corporation with the federal government and in this case we're going to say no so again we're just taking a look at the information that we just submitted and then we're going to select next to go on to the next section now a sole proprietor is automatically going to have 100% ownership of their business so because we selected sole proprietor this information is already prefilled for you so we can go ahead and select submit now this section is asking you important information about all of the people that are involved in this business as a sole proprietor it's only going to be you a sole proprietor is 100% ownership of the business regardless of your marital status in this section number 2 your social security number is imperative without your social security number we're unable to determine who you are in our system if we already have you in our system having your social security number will allow us to be able to determine if we need to add information to an account that we already have or if we need to create an entirely new account for you the birth date is only required if you're looking for a cigarette wholesalers license or small games of chance but if you enter it that's fine we're going to ask for the owners address and most of the time with the sole proprietor that's going to be one of the addresses that you've already submitted and they'll be in the drop-down box for you now question 11 is just kind of a catch-all in case you maybe forgot that you wanted to hire somebody in the near future or that you need workers compensation coverage however if none of these apply to you you can simply select no for all four questions in this section we're going to ask what type of business you're doing in Pennsylvania so let's say that you sell men's clothes over on left you're going to see a button where you can select retail trade once we hit the submit button we're going to go a little bit deeper into what kind of retail trade so if we look a little farther down the line you're going to see clothing and clothing accessory stores and we'll submit again this is going to take you a little bit deeper into what type of clothing and what type of establishment in this case clothing stores and then the last question is going to be specifically what type of clothing are you selling and we're going to select men's clothing stores the next question is just simply asking you what percentage of revenue from men's clothing stores is this establishment and we're going to say 100% so the last question in this section is asking you the percentage of your receipts or revenues are represented in Pennsylvania and again we're going to say 100% we also asked you a question here if you want to become a Pennsylvania Lottery retailer if you select yes you'll get extra information in the mail about becoming a lottery retailer if not simply select no this next question is with regard to what county you're selling taxable property in if you sell tangible personal property in either Allegheny or Philadelphia County there are other tax obligations that will be explained to you at the end of the application so all you need to do here is just select which county you're doing business in and hit submit again because we're doing a simple application we're assuming that this business did not acquire 51% or more of the assets of another enterprise and will select no for each of these questions in this section we're asking whether or not your enterprise meets the requirements for electronic funds payment transfer if any payments that you make to the department are greater than $1,000 then you must select yes and say that you do meet the requirements for the department electronic payment transfer you can also select yes in the next question asking for more information to be sent to you with regard to the electronic payments transferred program the last question is asking again whether or not you are a 501 C 3 organization in this case we're going to select no section 18 is asking you specifically when you started selling tangible personal products in Pennsylvania so our first question is going to ask are you selling tangible personal products and we want to select yes we want to check that box and say that yes we're selling tangible personal products and then we're going to select the date that we started selling products this does not have to be at the beginning of the month or the end of the month or necessarily the beginning of a quarter just let us know when you started selling products and we'll take care of the rest we're also going to ask you again if you're selling tangible personal property in Allegheny or Philadelphia County in this case we're in Erie so we're going to leave both of those blank now once you get to this section you've completed the application first thing that you want to do here is hit the print preview now you can go through your entire application and make sure that there's nothing that you need to change it's important here to understand that once your application is fully submitted you cannot make any updates to it if you have to add additional tax as their services or go back and change any information you may have to submit the application over again let's hit return to application and go down and we're going to hit the submit PA 100 button now you've got one more chance to go and print your application or to do a print preview and just check out your application make sure everything's okay if everything looks good we're going to go ahead and hit submit and you're done we look forward to doing business with you now we have the honor of introducing Dennis Marsh Amy's axe and sandy Luckinbill with the Pennsylvania Department of Labor and Industry hello my name is Dennis Marsh which depends on a new hire reporting program with the Senator work force information analysis Department industry new hire reporting program was established under the personal responsibility and work opportunity reconciliation Act also known as the Welfare Reform Act in 1996 under Pennsylvania law the new hire reporting program requires that all employers report new hire data within 20 days of the hire date to the state director view hires these new hire data reported by employers are used to locate non-custodial parent to a child support to establish a child support order or enforce an existing order to match against open child support case records receive from department Human Services the purpose of wage garnishment Enda detect fraudulent activity and recover overpayments and unemployment compensation and workers compensation benefit programs in the department labor industry note that reporting is mandatory for all employers regardless of their industry occupation size and ownership status under the law employers must report new hires and 20 days the date of hire using one of a variety of reporting methods these methods include electronic reporting through the Pennsylvania CareerLink website wwlp.com or by secure File Transfer Protocol if employers wish you self transfer protocol they must contact the program for instructions on setting up an FTP account employers report rocks with Drano tiles new hire records per month or around 3 million records per year to the program through the Pennsylvania grilling website the employers may report our data securely efficiently and timely by registering with the career link site and using one of the above methods either secure File Transfer Protocol or file upload new hire data I want to be reported include the following the employers federal employer identification number or F ein in floor name address and a point of contact at the employer location of the person who actually submits the file to the program freak new hire person their name their social security number as the fears no Social Security card the date of hire and date of birth is also required to be reported note that only valid Social Security numbers are accepted if the employee does not have a valid social security number on an ir date please do not report information until the balance of your number is obtained the benefits to children of new hire reporting include
the gathering and collection of approximately 25 million or more dollars per year in child support due to the wage garnishment process of the non-custodial parent employers also benefit through new high reporting because of the matching for fraud detection employment conversation and workers compensation from these matches two million dollars or more per year in fraud detection is identified and recovered support for employers report a new hire date of the program include customer service staff available Monday through Friday from 8 a.m. to 5 p.m. or to live chat online video is supposed to get the new hire website educational outreach materials are also available for information please content hire program at wwp our link PA gov or by phone at 1-800-711-9327 to protect our workforce so if an injury does occur on the job the Act provides for medical expenses related to the work-related injury or illness as well as wage loss benefits until the employee is able to return to work workers compensation insurance is mandatory for employers who have at least one employee who put the injured or develop a work-related disease in this state that does include seasonal and part-time employees so if an employee is under a contract of hire meet in Pennsylvania and could be injured outside of the state workers compensation is required it is also required if you have someone who could be injured outside of the state if the employment is in Pennsylvania employers without coverage are still liable for injuries to employees so the uninsured employer can face criminal or civil penalties for failure to maintain coverage misdemeanor convictions can result in a $2,500 fine and up to one year imprisonment for each day the employer is in violation of the statutory requirement felony convictions now this is where the employer was actually aware of the statutory requirements a $15,000 fine and up to 7 years imprisonment for each day the employer intentionally violated the Act so if you know what employers who is operating with employees and does not have workers comp insurance coverage that needs to be reported to us you may contact us at the number on our next slide and we'll get you directed to the appropriate Department ensuring your workers compensation liability there are two ways you can ensure your liability number one by contacting an insurance company has proved to offer workers comp insurance in Pennsylvania or number two by becoming authorized to act as a self-insured employer the Pennsylvania insurance department offers a list of over 300 private sector insurance carriers which have already been approved to offer workers comp and their website is listed there on the screen ww insurance PA Co now most new businesses have difficulty obtaining workers compensation insurance because their lack of experience as a state agency state workers insurance fund is required to provide coverage to all businesses and can be a valuable resource especially to those having difficulty obtaining coverage from private sector insures large financially healthy employers which have been operating for three or more years may be interested in securing approval to individually self-insure their potential liability for more information on how to become authorized to act as a self-insured employer please contact the self insurance division directly at the phone number provided for more information on workers compensation please visit our website wwlp.com for those of you who are attending this live during small business week you should have received an electronic version of our libc 200 which is the PA workers compensation employer information pamphlet this pamphlet has more detailed information to help you with any questions you may have uncovered requirements to access the libc 200 online please leave our website and click on businesses in the top blue bar select workers compensation services then click on publications in the Box to the right labeled resources of course you may always contact contact us by phone as well at seven one seven seven seven two three seven zero two or by email hi my name is sandy loganville and I'm here today representing unemployment compensation tax services unemployment compensation or UC falls under the Department of Labor and Industry and provides benefits to workers who lost their jobs through no fault of their own you see taxes are paid by both employers and employees to pay benefits to the claimant unlike Department of Revenue you see is a federally funded program the office of UC tech services assist employers to help them comply with their obligations under the Pennsylvania UC law the duties of this office include registering liable employers for UC taxes determining services covered under the UC law calculating employers experience-based tax rates securing required tax reports collecting taxes due and educating employers about their UC responsibilities and how to lower their rates registration is accomplished by completing the PA 100 as previously discussed in the Department of Revenue's webinar you can contact us at our contact center phone number is 866 403 6-1 6-3 and we are open weekdays from 8 a.m. to 4:30 p.m. or you can visit our website at www.uvu.edu/library pa gov is available 24/7 for your convenience we will now open it after questions
