How Do I Edit My Email Signature in Outlook 365?
Award-winning eSignature solution
Simplified document journeys for small teams and individuals
Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.
Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.
Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.
Define a signing order, configure reminders for signers, and set your document's expiration date. signNow will send you instant updates once your document is signed.
We spread the word about digital transformation
completion rate of sent documents
average for a sent to signed document
out-of-the-box integrations
average number of signature invites sent in a week
users in Education industry
clicks minimum to sign a document
API calls a week
be ready to get more
Why choose airSlate signNow
Free 7-day trial. Choose the plan you need and try it risk-free.
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
How it works
Rate your experience
faster
per document
per employee / month
What is the process for editing your email signature in Outlook 365?
Editing your email signature in Outlook 365 allows you to customize how your emails appear to recipients. This feature is essential for maintaining a professional image and can include your name, title, company information, and even a logo. The email signature can be set up to automatically appear in all outgoing emails or can be added manually as needed.
Steps to complete the email signature editing in Outlook 365
To edit your email signature in Outlook 365, follow these steps:
- Open Outlook 365 and navigate to the settings by clicking on the gear icon.
- In the settings menu, select "View all Outlook settings" at the bottom.
- Choose "Mail" and then click on "Compose and reply."
- In the "Email signature" section, you can create or modify your signature.
- Use the formatting options to style your signature as desired.
- Decide if you want to automatically include your signature on new messages and replies/forwards.
- Click "Save" to apply your changes.
How to use the email signature in Outlook 365
Once your email signature is set up in Outlook 365, it can enhance your communication. When composing a new email or replying to an existing one, your signature will automatically appear if you have selected that option. You can also manually insert your signature by clicking on the "Insert signature" option in the email composition window, ensuring that your contact information and branding are consistently presented.
Examples of effective email signatures in Outlook 365
An effective email signature can vary depending on your profession and personal branding. Here are some examples:
- Corporate Professional: Name, Title, Company, Phone Number, Email, Company Logo
- Freelancer: Name, Services Offered, Website, Social Media Links
- Non-Profit Organization: Name, Position, Organization Name, Mission Statement, Contact Information
Key elements to include in your email signature
When creating your email signature, consider including the following elements:
- Your full name
- Your job title and company name
- Your contact information, including phone and email
- Links to your professional social media profiles
- A logo or image representing your brand
Legal considerations for email signatures in Outlook 365
Email signatures can have legal implications, particularly in business communications. Ensure that your signature does not contain misleading information and complies with any relevant regulations. Including disclaimers or confidentiality notices can also be beneficial, especially in industries that handle sensitive information.
be ready to get more
Get legally-binding signatures now!
Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.
FAQs
Here is a list of the most common customer questions. If you can't find an answer to your question, please don't hesitate to reach out to us.
To edit your email signature in Outlook 365, first, open Outlook and go to 'File' > 'Options'. Then, select 'Mail' and click on 'Signatures'. Here, you can create a new signature or edit an existing one. Remember to save your changes before exiting.
airSlate SignNow offers a range of features including eSignature capabilities, document templates, and automated workflows. These tools help streamline the signing process, making it easier for users to manage documents. By integrating with Outlook 365, you can enhance your email signature management as well.
Yes, airSlate SignNow is designed to be a cost-effective solution for businesses of all sizes, including small businesses. With flexible pricing plans, you can choose the one that best fits your needs. This affordability allows you to manage your email signatures and document signing without breaking the bank.
Absolutely! airSlate SignNow integrates seamlessly with various applications, including Google Drive, Salesforce, and Microsoft Outlook. This integration allows you to manage your documents and email signatures more efficiently, enhancing your overall workflow.
Using airSlate SignNow for eSigning provides numerous benefits, such as increased efficiency, reduced turnaround time, and enhanced security. It simplifies the signing process, allowing you to focus on your core business activities. Additionally, it helps you maintain a professional appearance with customizable email signatures.
To ensure your email signature looks professional in Outlook 365, use a clean design with your name, title, and contact information. You can also add your company logo and social media links. Regularly updating your signature will help maintain a polished image in your communications.
airSlate SignNow offers various support options, including a comprehensive knowledge base, live chat, and email support. Users can access tutorials and guides to help them navigate features like editing email signatures in Outlook 365. This ensures you have the assistance you need when using the platform.
airSlate SignNow is committed to protecting your sensitive information by complying with global industry-specific.
be ready to get more
Join over 28 million airSlate SignNow users
Get more for office signature feature
Find out other Discover the powerful office signature feature with airSlate SignNow
Feb 27, 2024 — In the Outlook Options dialog box, click Mail in the left pane and then click the Signatures button. In the Edit signature section, click the ...
1. Click "Tools" in the main menu at the top of the screen. 2. Click "Options" from the drop-down menu. 3. Click the "Mail Format" tab. 4. Click the "Signatures ...
11.In the End User Email Address field, type an email address to test connectivity to Microsoft Office 365 using the service account. You can delete the email ...
be ready to get more