Enjoy Streamlined eSignature Workflows: How to Add Signature in Online Outlook 365

Quick-start guide on how to add signature in online Outlook 365

The airSlate SignNow eSignature solution is ready to replace your handwritten autograph and improve virtually any paper-based, manual workflows. Signing documents electronically helps save time, reduces costs, and offers you the power to approve deals and business forms from anywhere and at any time, on any device. Continue reading to learn about tips on how to start enhancing your approval workflows and sign and send documents for signature electronically.

Complete the following steps below to learn how to add signature in online Outlook 365:

1. Open your browser and visit signnow.com.
2. Sign up for a free trial or log in with your email or Google/Facebook credentials.
3. Click on User Avatar -> My Account at the top-right area of the webpage.
4. Modify your User Profile by adding personal data and changing settings.
5. Design and manage your Default Signature(s).
6. Get back to the dashboard webpage.
7. Hover over the Upload and Create button and select the appropriate option.
8. Click the Prepare and Send key next to the document's title.
9. Type the email address and name of all signers in the pop-up screen that opens.
10. Make use of the Start adding fields option to proceed to edit document and self sign them.
11. Click on SAVE AND INVITE when completed.
12. Continue to fine-tune your eSignature workflow employing more features.

It can't get any simpler to find out how to add signature in online Outlook 365 than it is with airSlate SignNow. Register your profile, edit and sign templates, request signatures, and monitor every action taken to your documents.

Understanding how to add a signature in online Outlook 365

Adding a signature in online Outlook 365 is a straightforward process that enhances your email communication. A signature typically includes your name, title, company name, and contact information, providing recipients with essential details at a glance. This feature is particularly useful for maintaining professionalism in business correspondence.

Steps to add a signature in online Outlook 365

To add a signature in online Outlook 365, follow these steps:

1. Log in to your Outlook 365 account.
2. Click on the gear icon in the upper right corner to access the settings menu.
3. Select "View all Outlook settings" at the bottom of the menu.
4. Navigate to the "Mail" section and then click on "Compose and reply."
5. In the "Email signature" box, create your signature. You can format the text using the available tools.
6. Choose whether to automatically include your signature on new messages and replies/forwards by checking the appropriate boxes.
7. Click "Save" to apply your changes.

Legal use of signatures in Outlook 365

When using signatures in Outlook 365, it is essential to understand the legal implications. An email signature does not constitute a legal signature under U.S. law unless it is accompanied by an electronic signature that meets specific criteria. To ensure compliance, consider using an eSignature service like airSlate SignNow for documents that require legal acknowledgment.

Security and compliance guidelines

Ensuring the security of your email signature is vital. Use strong passwords for your Outlook account and enable two-factor authentication to protect your information. When using electronic signatures, ensure that the service complies with the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA) to maintain the integrity of your documents.

Examples of using signatures in Outlook 365

Signatures in Outlook 365 can be utilized in various contexts, such as:

• Professional correspondence with clients and partners.
• Internal communications within a company.
• Marketing emails that require branding consistency.

Each use case highlights the importance of having a clear and professional signature to enhance communication and brand identity.

Sending and signing methods with Outlook 365

When sending documents via Outlook 365, you can easily incorporate eSignatures using airSlate SignNow. After preparing your document, you can send it for signature directly from your email. Recipients can sign electronically, ensuring a quick turnaround and secure handling of your documents.