Discover How to Change the Footer in Outlook with airSlate SignNow
- Quick to start
- Easy-to-use
- 24/7 support
Award-winning eSignature solution
Simplified document journeys for small teams and individuals
We spread the word about digital transformation
Why choose airSlate SignNow
-
Free 7-day trial. Choose the plan you need and try it risk-free.
-
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
-
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
Your complete how-to guide - how to change the footer in outlook
How to Change the Footer in Outlook
In this guide, you will learn how to customize the footer in your Outlook email messages to reflect your personal or business information. Follow the step-by-step instructions below to easily make this change.
Instructions:
- Launch Outlook and go to the 'File' menu.
- Select 'Options' and then click on 'Mail'.
- Scroll down to the 'Signatures' section and click on 'Signatures'.
- Choose the email account for which you want to change the footer.
- Edit the text in the 'Edit signature' box to create your custom footer.
- Click 'Save' to apply the changes to your email signature.
By following these steps, you can easily customize the footer in your Outlook emails to better represent yourself or your business. Enhance your email communication with a personalized touch!
If you have any questions or need further assistance, feel free to signNow out to our support team for help.
How it works
Rate your experience
Understanding the footer in Outlook
The footer in Outlook is an essential component of your email signature. It typically contains information such as your name, job title, company name, contact information, and any legal disclaimers or promotional messages. Customizing your footer can enhance your professional image and ensure that recipients have all the necessary information at their fingertips. By changing the footer, you can maintain consistency in your communications and align your email signature with your branding.
Steps to change the footer in Outlook
To change the footer in Outlook, follow these straightforward steps:
- Open Outlook and navigate to the "File" tab.
- Select "Options" from the menu.
- In the Outlook Options window, click on "Mail."
- Click on "Signatures" to open the Signatures and Stationery dialog box.
- In the "Select signature to edit" section, choose the signature you want to modify or create a new one.
- In the "Edit signature" box, you can add or modify the content of your footer.
- Once you have made your changes, click "OK" to save your signature.
These steps will ensure that your footer is updated and reflects your current information.
Legal considerations for email footers
When changing the footer in Outlook, it is important to consider legal implications. Including a disclaimer in your footer can protect your business from liability. Common elements in legal footers include confidentiality notices, disclaimers about the accuracy of information, and copyright notices. Ensure that your footer complies with industry regulations and best practices to maintain professionalism and legal safety.
Best practices for email footers
Creating an effective email footer involves several best practices:
- Keep it concise: Limit the amount of text to essential information.
- Use legible fonts: Choose fonts that are easy to read on various devices.
- Include contact information: Ensure that recipients can easily reach you.
- Maintain branding: Use colors and logos that align with your company’s branding.
- Update regularly: Review and update your footer as needed to reflect any changes in your position or contact details.
By following these best practices, you can create a footer that is both informative and visually appealing.
Security and compliance guidelines
When using email footers, especially those containing sensitive information, it is crucial to adhere to security and compliance guidelines. Ensure that your footer does not disclose confidential information that could be misused. Utilize encryption for emails that contain sensitive data, and consider implementing policies regarding the sharing of information in footers. Compliance with regulations such as GDPR or HIPAA may also be necessary depending on your industry.
Examples of effective email footers
Here are a few examples of effective email footers:
- Professional Footer: John Doe, Marketing Manager, ABC Corp,, john.doe@abccorp.com
- Footer with Legal Disclaimer: Jane Smith, Legal Advisor, XYZ Ltd,, This email may contain confidential information.
- Footer with Social Media Links: Tom Brown, Sales Executive, Sales Co,, Follow us on LinkedIn and Twitter.
These examples illustrate how to convey essential information while maintaining professionalism and clarity.
-
Best ROI. Our customers achieve an average 7x ROI within the first six months.
-
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
-
Intuitive UI and API. Sign and send documents from your apps in minutes.
FAQs
-
What is the process on how to change the footer in Outlook?
To change the footer in Outlook, go to File, then Options, and select Mail. From there, choose 'Signatures' and click on 'Footer.' You can edit the text there and save your changes, ensuring your email footer reflects your updated contact information or branding.
-
Can I customize the footer in my Outlook emails?
Yes, customizing your footer in Outlook is straightforward. By following simple steps on how to change the footer in Outlook, you can add personalized text, images, or even legal disclaimers, making your emails more professional.
-
How does airSlate SignNow integrate with Outlook for footers?
With airSlate SignNow, you can easily send documents through Outlook and include custom footers. This integration streamlines the process, allowing you to focus on important details while managing how to change the footer in Outlook for your eSignatures.
-
Is there a cost associated with using airSlate SignNow in Outlook?
airSlate SignNow offers various pricing plans that cater to different business needs. While the integration into Outlook is generally free, some advanced features may require a subscription, so it's worth checking to see how they enhance changes like how to change the footer in Outlook.
-
What benefits does airSlate SignNow provide for Outlook users?
airSlate SignNow offers numerous benefits for Outlook users, such as easy document sending and streamlined eSigning processes. Understanding how to change the footer in Outlook allows you to maintain consistent branding with your eSignatures, adding professionalism to your communications.
-
Are there video tutorials available on how to change the footer in Outlook?
Yes, there are numerous video tutorials available to help you understand how to change the footer in Outlook. These resources provide step-by-step guidance, ensuring you can effectively customize your email footers without confusion.
-
Can I use predefined templates for footers in Outlook?
Outlook does offer predefined templates for footers that you can customize. Once you learn how to change the footer in Outlook, you can easily select a template, modify it according to your preferences, and save it as part of your email signatures.
