Online Signature Legality for Email Cover Letter in Canada

How to eSign a document: online signature legality for Email Cover Letter in Canada

[Music] hi everyone in this video i am going to show you how you are going to write your cover letter to the home office so this works for any application so you may be applying for limited leave to remain for visit visa for all kinds of immigration application okay so this is the usual custom that um that's expected okay obviously you can write however you want to write but from the uk custom uh this is i'm showing you how they write their letter okay so first of all we are going to put our name here so your name so we'll say i'm just going to come up with a making up names okay so okay so write your full name and then you write your address so let's say you live in 12 road street okay london so that's the town and then postcode sw123ff uk if you're in the uk then you need to you don't need to put the uk but if you're from another country then you need to write your country as well and then you need to insert the date that you're writing it at the date of writing it is april 2021 so this is on the top right hand side you write your your full name and address and the date and then you're going to go back to the left side and then you put dear sir madam okay you can also okay you can also write it's entirely up to you but i normally don't don't do it because you're just going to upload your document so before okay obviously you went before all this digitization you you put the addresses so it would be to whom it may concern okay so you can say to whom it may to whom it may concern you could say uk visas and immigration you can also say that but i would cut that i wouldn't put that there so go back to to this format and then you can just insert here okay so i would not put the full address of the uk visas on immigration because you're just going to be uploading this letter anyway so you'd write that there to me it may concern uk visas and immigration uh usually i don't even put that i would just say to him it may concern and then dear sir madam and and then you put the subject of your of your letter which is the formal the format and i'm using the home office format which is your name firstly you write your name okay your full name that's in your passport and then your date of birth so and then your nationality so in this case let's say nigeria okay so and then i would highlight that so if you're writing and you're the applicant you need to write your name here but if you're writing on behalf of the applicant then it is the applicant's name that needs to be mentioned here okay it's the applicant re blah blah blah full name date of birth and then nationality so then you start with why are you writing okay so you have to write you have to have an introduction you can't easily say you know just straight to the point so there has to be a structure to your letter so i would normally say i am writing in support of my application for i don't know what you're applying for so you could be visit visa okay you could be applying for renewal of my partner's visa let's say okay partners visa if you're writing as a parent and support for my you say my okay let's say my support for my visit visa application okay so this here would be the reason so this will be sorry type of application and my example could be visit visa renewal of your partner's visa it could be limited live to remain to remain limitedly leave to remain it could be naturalization okay so all kinds any kind of application and and you have to insert that because i can't guess what you're going to what you're trying to apply so type of application and then application and then you would say i confirm so just confirming i confirm that i have completed an online application form together with the following supporting documents okay i know that you already have checklists okay but and i know you have uploaded your documents or you're going to scan them so what this letter what this letter is about and why you're confirming reconfirming your documents is to just have a double record of what you've actually provided so you have to write you know passport two biometric card and three if you're providing bank statements then you need to write the name of the bank okay so let's say let's say barclays bank barclays bank from and then you insert the period let's say from january 20 uh 20 20 let's say 2020 to april 2021 okay and then you have you know you write the pay slips because this is quite common with this type of application you usually provide your if you're applying for limited leave to remain uh page slips and bank statements so again you write the period so pay slips for the period from let's say i don't know june 2020 to april 20 2021. now here there is no right or wrong answer okay so this is basically your narrating you're listing all the documents that you're providing with your application okay so i'm going to highlight that so that um so you know that that's just an example and then you'd say my then you introduce that my current visa expires on and then date of the expiry date um i am now applying to renew it okay so if it is the case that you're renewing it then you know you say it my current visa expires obviously this doesn't apply if you're applying for a visit visa then in your in which case you'd say i'm applying for visit visa because okay so i am applying for a visit visa because and then you state the reason okay so again there's no right or wrong answer how you are going to what you're going to say in the next paragraph but usually i would say my current visa expires i'm not planning to renew it and if you are let's say there are some things that you want to address on the application let's say you have some criminal you have some find from you know from previous years then you need to disclose it or so write about any issues you want to expand uh on expand and inform the home office write about the documents that you are unable to provide for example uh they've asked you for let's say council tax or tenancy agreement then you can say i can't provide it because um i am renting a room or i can't provide it because the council tax is included in the rent um along those lines okay so don't waffle okay don't write your whole story your your life story but summarize in such a way that you need to decide whether the information you're providing with the home office will assist your application or whether it's already obvious from your previous immigration history or from your documents that you're submitting okay if it's not obvious then you need to then this is the reason why you you're writing the cover letter to make sure that you have record that you have highlighted it in home office you have disclosed what you needed to disclose that you couldn't disclose in on the form because the the form only asks yes or no question for example and you needed to expand on on a certain answer that you've included on the form and also things that things that you want to inform the home office that that should be included okay what else do you need to to put here my tip is do not include the terminologies that you are not sure what they mean okay so you can't say can i apply for settlement visa i'm applying for settlement visa which if it's not the case that you're applying for settlement visa okay it has to be very clear you have to be clear on what you're applying whether renewing your limited leave to remain whether you're if you are an overstayer and you want to write a letter to the home office explaining why you overstayed and why you're applying now then that needs to be you know set out if you are unsure about what terminology is to to use then don't use it if you're not sure okay so you can't be saying settlement because at the moment settlement either you're applying for indefinitely to remain that is the settlement terminology or you're applying under the european eu settlement scheme okay so pre-settled status subtle status this kind of terminology so don't don't confuse it your letter has to be very straight to the point and should highlight the the issues that you wanted the home office to um to take note okay so going back to the letter i would say okay so let's say let's okay let's get rid of that for now because we we're assuming i'm assuming that we are writing a letter um renewing our visa okay so the current visa expires on and then you insert the date then let's say i don't know first of may 2021 i am now applying to renew it and i would say if you want to be placed on the five year route then you need to also highlight it you'd say please please take note that i comply with all the requirements to be placed on the five-year route and then you state what these are what these requirements are and usually the requirements you did state that i have passed an english test and then you say c certificate and earn and i earn so if you earn eighteen thousand six hundred then you state i earn eighteen thousand six hundred or you say above if it's above eighteen thousand per annum before tax or if you are taking into account your partner's earnings then you say and my partner and i both earn above the 18 000 above the 18 600 per annum before tax income requirement sorry tax which meets the income requirement okay and then if you are applying for a partners visa to renewing your partner's visa then you'd say my partner just confirmed that your partner and my partner and i intend to live permanently together because this is one of the requirements as well intention tend to live permanently together in the uk if there isn't anything else that you want to say so you might think okay well i haven't really got anything to say to the home office that's fine okay so you have a choice whether you want to write a cover letter or or don't but i would always encourage you to write a cover letter and set out what documents you're providing so that there's no there's no argument but if you don't feel like you have to write a letter then absolutely it's not necessary it's not a mandatory requirement to write a letter but if you do explaining things to the home office then write a cover letter and you end with i look forward to hearing from you that the that my application has been successful has been successful and my biometric residence card has been issued yours faithfully okay so you use yours faithfully and then your name and then you name and then above your name you insert your signature okay so that's how you'd write a letter now you probably wonder well what about the law can i cite the law well if you don't know the law it's better not to make a fool of yourself by inserting something that you are not sure of i remember a while ago somebody applied for a child's visa so she is married to a british citizen and she came to the uk on a spouse visa but she left her son in her home country and then when she applied she did it all by herself she applied for a child settlement visa for the child to join her in the uk and she was refused so the application was refused because she didn't know the requirements of the sole parental responsibility but when she tried to appeal she wrote to the home office telling them about you know she has a right to have her child under the u.n you know children's rights you know she's included you and and if you're not a uk lawyer or if you're a lawyer from other jurisdiction and you clearly do not know the legal system and the law regarding a specific court case then it's best to highlight site or mention any laws that you're not sure that is that still applicable because it's quite embarrassing i was reading her letter to the home office i was a bit embarrassed because she was citing everything that's completely wrong that she sort of researched on the internet and cut and pasted it on her letter and everything that there was not even one single law that she cited that was um that was applicable to her case so it's the same thing for your immigration application if you don't know like for example even cases if you don't know cases and you don't know how it's applied it's best to just leave everything out and even as a lawyer i used to be embarrassed of cut and pasting you know some immigration advices would include you know cases from here and there and you know just to fill the paper just to fill the pages of the paper but i found that with the home office you know imagine if you are actually imagine yourself as a caseworker of the home office and you received an application a letter with all these cases after cases after cases that's supposed to apply to your to your application which completely you know which doesn't and when you're applying it's not about whether the home office should read these cases and whether they should you know because you filled all the four pages of paper on cases and laws that they should you know they should grant you the application it's not the case at all and i found that if i received that i would be absolutely irritated and it's kind of an insult to you know to somebody's intelligence so that's why when i write a letter to the home office i always just stick to why am i writing this letter and the answer to that is to verify the documents that you have completed a bit of your immigration history so they have a bit of knowledge don't expect them to read everything that you've submitted okay please do not expect them because they have so many cases that they look at and it's a matter of tick boxes and if you don't highlight that in your letter because they have they have to read your letter but if you're not if you're going to send them like five pages of your letter then obviously you know who wants to read five pages of letter of gibberish so you need to be very very straight to the point um explaining why are you writing so in this case um we're writing because we want um you know we want a support letter giving them information about what we've provided i know they already have the on the checklist and so on and then give them an insight of when your visa expires and give them an insight that you still comply with a five-year route okay so in this case we are applying for renewal of limitedly to remain under five year route you have to highlight it if you are applying to renew your limitedly to remain under the ten-year rules but then you now comply with all the requirements then that's the reason why you're writing the letter you can say please take note that i now comply with all the requirements to be placed under the five year route so you write a letter in such a way that you're pointing it out to the home office please grant to me the five year place me on the five year route because i now comply all the requirements and also just confirming that you comply with all the requirements you meet all the requirements you've got english tests accommodation and you know you're earning 18 600 and so on so that's the reason why you're writing the letter not to you know confuse the person reading and deciding on your case okay so that's all i wanted to share in this video and i hope this has been useful if you do want a copy of a template that i've already done for limited leave to remain so this is renewing your visa in the uk that already has the law applicable to your case so applying for you know partners visa renewing partners visa spouse visa fiance visa and you know child's visa for example then you know let me know and i will send you a you know i will send you a link to download the template of the the letter okay thanks for watching and please consider subscribing to my channel so i can i can create more videos like this one very very practical application that you can use for your immigration applications thank you bye