Enjoy Streamlined eSignature Workflows: Signed Email

Quick-start guide on how to use signed email feature

Is your company ready to decrease inefficiencies by three-quarters or even more? With airSlate SignNow eSignature, weeks of contract approval become days, and hours of signature gathering turn into a few minutes. You won't need to learn everything from scratch due to the intuitive interface and easy-to-follow instructions.

Follow the steps listed below to use the signed email functionality in a matter of minutes:

1. Launch your browser and go to signnow.com.
2. Sign up for a free trial run or log in with your email or Google/Facebook credentials.
3. Select User Avatar -> My Account at the top-right area of the webpage.
4. Customize your User Profile by adding personal information and changing configurations.
5. Create and manage your Default Signature(s).
6. Go back to the dashboard webpage.
7. Hover over the Upload and Create button and select the needed option.
8. Click the Prepare and Send key next to the document's name.
9. Enter the email address and name of all signers in the pop-up box that opens.
10. Make use of the Start adding fields menu to begin to modify file and self sign them.
11. Click SAVE AND INVITE when you're done.
12. Continue to fine-tune your eSignature workflow using more features.

It couldn't get any simpler to use the signed email feature. It's available on your mobile phones as well. Install the airSlate SignNow app for iOS or Android and run your customized eSignature workflows even while on the go. Skip printing and scanning, time-consuming filing, and expensive document delivery.

What is the signed email

A signed email is an electronic communication that includes a digital signature, verifying the identity of the sender and ensuring the integrity of the message. This form of communication is commonly used in business transactions, legal agreements, and any situation where authenticity is crucial. The signed email serves as proof that the sender has agreed to the contents, making it a reliable option for formal correspondence.

How to use the signed email

Using a signed email involves a few straightforward steps. First, compose your email as you normally would, including any necessary attachments. Next, utilize an eSignature solution like airSlate SignNow to apply your digital signature to the email. This process typically involves selecting the document, placing your signature in the appropriate location, and then sending the signed email to the intended recipient. Recipients can easily verify the signature, ensuring trust in the communication.

Steps to complete the signed email

To complete a signed email, follow these steps:

1. Draft your email and attach any relevant documents.
2. Open airSlate SignNow and upload the document for eSigning.
3. Place your digital signature in the designated area of the document.
4. Review the document to ensure all information is correct.
5. Send the signed email to the recipient directly from airSlate SignNow or your email client.

Each step ensures that your email is not only complete but also secure and verifiable.

Legal use of the signed email

In the United States, signed emails are legally recognized under the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). These laws establish that electronic signatures hold the same legal weight as handwritten signatures, provided that both parties consent to use electronic means for signing. This legal framework makes signed emails a valid option for contracts, agreements, and other formal documents.

Key elements of the signed email

Several key elements define a signed email:

• Sender Verification: The digital signature confirms the identity of the sender.
• Document Integrity: The signature ensures that the content of the email has not been altered after signing.
• Timestamp: A time stamp is often included, indicating when the email was signed.
• Recipient Acknowledgment: Recipients can verify the authenticity of the signed email through eSignature platforms.

These elements contribute to the reliability and security of signed emails in business communications.

Security & Compliance Guidelines

When using signed emails, adhering to security and compliance guidelines is essential. Ensure that you use a reputable eSignature platform that complies with industry standards. Protect sensitive information by encrypting emails and using secure passwords. Regularly update your software to guard against vulnerabilities. Additionally, maintain records of signed emails for legal and auditing purposes, ensuring you can provide evidence of agreements when necessary.