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Receipt format template for Purchasing

the purpose of this video will be to cover the do's and don'ts of writing a receipt first and foremost write a receipt for any money collected from students receipt books will be given to you by your bookkeeper you must inform the bookkeeper of any money you are collecting so they can provide you with a receipt book write the receipts in order as they appear in the book do not tear both copies of the receipt out the white copy only is torn out and given to the student in the back of the receipt book is a section that needs to be separated from the spine of the book and is used to keep the writing from going through on multiple receipts each receipt consists of a receipt and a carbon copy place the separator behind the yellow page and you are ready to write the receipt the first thing is to write the date and then just like filling out a check you are going to write who you are receiving the money from it should be the student not the parent next just like writing a check in the box you will write the number of the dollar amount that you are collecting and then on the line you will write that out in words for the for line you would write the purpose of receiving the money i am receiving two dollars for lock rental so i will write for lock rental here with the circles most often it will be cash or check but if the student is paying in cash you could put a mark through this to let the bookkeeper know that that was cash that was received if they are paying in check you can put a mark through the this circle and then a good rule of thumb for check is to also write the check number on the receipt if they are paying with a check make sure the check is made out correctly to the school and signed by the parent for the amount that you are receiving if they pay in cash should be the amount you should receive only for example if they pay with a five dollar bill i am only receiving two dollars of that five dollars so i'm not gonna write a receipt for five i'm going to write the receipt for two dollars because i will return to them with their receipt three dollars in change now we are ready to sign the check or the receipt and tear the receipt out and hand it to the student the white copy only gets removed handed to the student the yellow copy stays in the receipt book before writing the next receipt remember place your separator behind the yellow copy so it will not bleed through a good rule of thumb is to keep a google doc or sheet recording the money you receive and then before turning the money and receipt book in each day you should make sure to count the money collected and make it match the money that you have received so looking at my receipt book here is what to do if you void a receipt take the white copy that had already been torn out staple it to the yellow copy to show that it has been voided here i did not have the separator behind the first receipt when i voided it so it bled through onto the next receipt so i will need to void these two copies of receipt number two so today i have collected two 4 6 8 10 so when i turn my receipt book into the bookkeeper i should make sure that i am returning to the bookkeeper as well ten dollars total again remember do not remove both the white and yellow copy you only remove the white copy and if you mess up make sure that both copies are stapled together and voided do not forget to use the separator between the receipts to keep them from bleeding through and then do not forget to turn your money in daily check with your bookkeeper to know how and when to turn money in the best rule of thumb is when in doubt ask for help go to your bookkeeper and ask them to share with you your questions that you might have about writing a receipt they would much prefer to show you how to do it correctly than to come to you later and let you know that you messed up and need to redo your receipts so make sure you are best friends with your school bookkeeper