Search for Documents to eSign across the Whole Organization

Get accurate search results fast by adding filters. signNow allows you to search for documents across the whole organization by name, email address and any text added to a document.

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Award-winning eSignature solution

How to search for documents in your signNow account

Need to locate a document you worked on or sent out some time ago? Use the signNow search tool. Easily find your document among all the others stored in your account by configuring the search settings and entering your query in the search bar.

Take advantage of the signNow search tool

The search bar is conveniently located in the interface panel at the top of the signNow dashboard. Click on the dropdown arrow to access search settings.

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Check the desired search parameters and type your query in the search bar.

You can search documents by inviter or signer email address. To do so, check the corresponding boxes in the dropdown and enter an email address.

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Likewise, apply other search parameters:

  • Select Document Name to find a document by specific keywords in its name.
  • Check the Document Text box to find a document by a keyword or key phrase it contains.
  • To find a document or a document group by its ID, select the Document ID or Document Group ID parameter. You don’t have to enter an entire ID. The first few characters will do.
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See signNow eSignatures in action

Create secure and intuitive eSignature workflows on any device, track the status of documents right in your account, build online fillable forms – all within a single solution.

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Take routine paperwork off your plate with signNow

Online signature solution

Add files and send them for eSigning with signNow. Have confidence in the signed documents' legal validity and in the security of their storage.

Fillable template creator

Add fillable fields to your documents and share them with others to complete. It's a convenient way to collect data from customers and staff and will save you time

Document templates

There is no need to add the same file twice. Save a draft agreement as a template and reuse it by mailing it to several people and companies.

eSignature API

Boost your customer's satisfaction with your product by integrating time-saving eSignature functionalities into your website, making the customer journey better.

App-native integrations

Enhance your work with Google Drive, Salesforce, along with other popular software by integrating signNow's capabilities.

Ability to search for documents across the whole organization

signNow is of great help when you want to search for documents across the whole organization. Up your productivity with document workflow automation and minimize the time you have to spend managing paperwork.

Our user reviews speak for themselves

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Kodi-Marie Evans
Director of NetSuite Operations at Xerox
signNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite.
Review from Director of NetSuite Operations at Xerox
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Samantha Jo
Enterprise Client Partner at Yelp
signNow has made life easier for me. It has been huge to have the ability to sign contracts on-the-go! It is now less stressful to get things done efficiently and promptly.
Review from Enterprise Client Partner at Yelp
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Megan Bond
Digital marketing management at Electrolux
This software has added to our business value. I have got rid of the repetitive tasks. I am capable of creating the mobile native web forms. Now I can easily make payment contracts through a fair channel and their management is very easy.
Review from Digital marketing management at Electrolux
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Collect signatures
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signNow solutions for better efficiency

Keep contracts protected
Enhance your document security and keep contracts safe from unauthorized access with dual-factor authentication options. Ask your recipients to prove their identity before opening a contract to search for documents across the whole organization.
Stay mobile while eSigning
Install the signNow app on your iOS or Android device and close deals from anywhere, 24/7. Work with forms and contracts even offline and search for documents across the whole organization later when your internet connection is restored.
Integrate eSignatures into your business apps
Incorporate signNow into your business applications to quickly search for documents across the whole organization without switching between windows and tabs. Benefit from signNow integrations to save time and effort while eSigning forms in just a few clicks.
Generate fillable forms with smart fields
Update any document with fillable fields, make them required or optional, or add conditions for them to appear. Make sure signers complete your form correctly by assigning roles to fields.
Close deals and get paid promptly
Collect documents from clients and partners in minutes instead of weeks. Ask your signers to search for documents across the whole organization and include a charge request field to your sample to automatically collect payments during the contract signing.
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Why choose signNow

  • Free 7-day trial. Choose the plan you need and try it risk-free.
  • Honest pricing for full-featured plans. signNow offers subscription plans with no overages or hidden fees at renewal.
  • Enterprise-grade security. signNow helps you comply with global security standards.
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Look for documents faster with the search for documents across the whole organization feature

Unorganized document management is a bottleneck for any kind of workflow. When files, contracts, and drafts are piling up in your account without any sort of plan for filing, you can waste a lot of time searching for a single PDF. To save your time and avoid hassle and headache, take advantage of signNow’s search bar, and find anything fast.

Focus your search on the document's name, or the signer's or the inviter's email address by adding filters. Moreover, you can select those files that are waiting for your signature or have already been signed, sort them by date and/or alphabetically, and so on. Enhance your search results hassle-free with the search for documents across the whole organization tool. Look at the short how-to guide below to get started now.

How to find your PDF using the search for documents across the whole organization option in signNow:

  1. Locate the search bar at the top right of the Homepage; near the Upload Document button.
  2. Click on the dropdown and choose how you'd like to look for PDF.
  3. Look for a sample focusing on its name, the signer's or inviter's email, or text inside the document.
  4. Insert your query in the search box and press enter.
  5. If this does not help, you can choose to sort files by date or name in the Documents section.
  6. Choose which order you'd like to use, descending or ascending.
  7. Open the PDF you found to edit, fill out, send or export it.
  8. The results are reset automatically after refreshing the Homepage.

Using signNow, you no longer need to create bunches of unneeded folders and worry about records getting misplaced. Now you can find any needed template in a few clicks, even if you are not its owner. The solution helps you navigate through records utilizing the search for documents across the whole organization tool. Explore what else you can get from an enhanced eSignature workflow and start your free trial right now.

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Get signatures on any document, manage contracts centrally and collaborate with customers, employees, and partners more efficiently.

How to Sign a PDF OnlineHow to Sign a PDF Online

How to submit and sign a document online

Try out the easiest method to search for documents across the whole organization. Prevent paper-based workflows and control PDF files right from signNow. Make ready and send your PDFs from the business office or smoothly while on the go. No set up or additional application required. All functions can be found online, just go to signnow.com and create your own eSignature flow.

A short manual on how to search for documents across the whole organization in minutes

  1. Create a signNow account (if you haven't signed up yet) or log in using your Google or Facebook.
  2. Simply click Upload and select one of your PDF files.
  3. Take advantage of the My Signature to insert your unique signature.
  4. Turn the document into a powerful PDF with fillable fields.
  5. Submit your new contract and click on Done.

When completed, send out an invite to sign to a number of users. Get an enforceable agreement in minutes making use of any gadget. Explore a lot more tools for creating significant PDFs; insert fillable fields search for documents across the whole organization and work together in teams. The eSignature solution offers a secure process and works in accordance with SOC 2 Type II Certification. Ensure that all your information are guarded and that no one can take them.

How to Sign a PDF Using Google ChromeHow to Sign a PDF Using Google Chrome

How to eSign a PDF file in Google Chrome

Are you looking for a service to search for documents across the whole organization right from Chrome? The signNow extension for Google is here now to help you. Get a document and right from your browser effortlessly open it up with the editor. Add more fillable fields for textual content and eSignature. eSign the PDF file and send out it safely according to GDPR, SOC 2 Type II Certification and more.

By using this brief how-to guide below, boost up your eSignature workflow into Google and search for documents across the whole organization:

  1. Visit the Chrome web store and find the signNow extension.
  2. Simply click Add to Chrome.
  3. Sign in to your account or create a new one.
  4. Add a PDF and click on Open in signNow.
  5. Change the PDF file.
  6. eSign the PDF file making use of the My Signature tool.
  7. Simply click Done to save your edits.
  8. Ask other users to eSign by clicking Invite to Sign and picking their email addresses/names.

Make a signature that's built in to your processes to search for documents across the whole organization and have PDFs eSigned within minutes. Say goodbye to the piles of paperwork on your workplace and begin saving money and time for more essential activities. Picking out the signNow Google extension is an awesome practical option with plenty of advantages.

How to Sign a PDF in GmailHow to Sign a PDF in GmailHow to Sign a PDF in Gmail

How to sign an attachment in Gmail

If you're like the majority of, you're used to downloading the PDFs you get, printing them out then signing them, correct? Okay, we have very good news to suit your needs. Signing documents within your email just became less complicated. The signNow add-on for Gmail lets you search for documents across the whole organization without leaving your inbox. Do everything that you need; add more fillable fields and send out signing links in clicks.

How you can search for documents across the whole organization in Gmail:

  1. Find signNow for Gmail within the from the G Suite Marketplace and click on Install.
  2. Sign in to your signNow profile or create a new one.
  3. Open your email with the PDF you want to eSign.
  4. Simply click Upload to save the PDF to the signNow profile.
  5. Click Open document to start the editor.
  6. eSign the PDF using My Signature.
  7. Share a signing links for the other customers with the Send to Sign button.
  8. Enter in their email address and press OK.

As a result, the other customers will get notifications letting them know to sign the PDF. No requirement to download the attachment over and over again, just search for documents across the whole organization in clicks. This add-one is suitable for entrepreneur who like working on more important goals instead of burning up time for nothing. Boost your day-to-day routine with the award-winning eSignature service.

How to Sign a PDF on a Mobile DeviceHow to Sign a PDF on a Mobile DeviceHow to Sign a PDF on a Mobile Device

How to sign a PDF file on the go without an mobile app

For many service, getting deals done on the go means the installation of the mobile app on the phone. We're pleased to say at signNow we've created singing on the go faster and much easier by eliminating the need for a mobile app. To eSign, open your browser (any mobile browser) and get immediate access to signNow and all its highly-effective eSignature features. Edit docs, search for documents across the whole organization and much more. No installation or extra software needed. Manage your offer from anywhere.

Have a look at our easy guide that show you the best way to search for documents across the whole organization.

  1. Start your browser and visit signnow.com.
  2. Sign in or create a new account.
  3. Add or open up the document you wish to change.
  4. Put fillable fields for textual content, signature and date/time.
  5. Draw, type or upload your signature.
  6. Click on Save and Close.
  7. Just click Invite to Sign and enter a recipient's electronic address if you require others to eSign the PDF file.

Working on smartphone is no different than on a laptop: make a reusable template, search for documents across the whole organization and deal with the flow as you would typically. In a couple of clicks, get an enforceable commitment that you can download to the device and share to customers. But, if you want a software, download the signNow mobile app. It's comfortable, quick and has an intuitive layout. Take advantage of in easy eSignature workflows from your workplace, in a taxi or on a plane.

How to Sign a PDF on iPhoneHow to Sign a PDF on iPhone

How to sign a PDF employing an iPhone

iOS is certainly a well-known operating system full of native tools. It allows you to eSign and modify PDFs utilizing Preview without having extra software. Even so, as wonderful as Apple's option is, it doesn't offer any automation. Boost your iPhone's functionality by taking advantage of the signNow application. Use your iPhone or iPad to search for documents across the whole organization and much more. Introduce eSignature automation to the mobile workflow.

Signing on an iPhone has never been so easy:

  1. Select the signNow application in the AppStore and install it.
  2. Make a new profile or sign in with the Facebook or Google.
  3. Click Plus and add the document you want to eSign.
  4. Tap on the PDF file where you want to put in your signature.
  5. Discover other tools: add fillable fields or search for documents across the whole organization.
  6. Use the Save option to apply the changes.
  7. Send your documents through mail or a singing link.

Create a professional PDFs right from your signNow app. Get the most out of your efforts and work from anyplace; at home, work, on a bus or airplane, as well as at the beach. Handle an entire record workflow smoothly: make reusable templates, search for documents across the whole organization and work on documents with business partners. Transform your device into a potent business for closing contracts.

How to Sign a PDF on AndroidHow to Sign a PDF on Android

How to eSign a PDF file using an Android

For Android users to deal with PDF files from their phone, they must find and install extra software. The Play Market is substantial and plump with choices, so finding an effective program isn't a challenge when you have time to look through countless software. To save your time as well as prevent aggravation, we recommend signNow for Android. Save and modify PDFs, make signing roles, and also search for documents across the whole organization.

The 9 easy steps to enhancing your smartphone workflow:

  1. Open the mobile app.
  2. Sign in with your Facebook or Google profiles or register if you haven't authorized already.
  3. Select + to upload your document making use of your camera, internal or cloud storages.
  4. Tap anyplace on your PDF and put your eSignature.
  5. Just click OK to confirm and eSign.
  6. Try much more modifying features; add pictures, search for documents across the whole organization, design a reusable template, etc.
  7. Click on Save to make modifications when you complete.
  8. Download the PDf file or send it via mail.
  9. Use the Invite to sign feature if you would like set up And send a signing order to users.

Transform the mundane and monotonous work into simple and smooth using the signNow mobile app for smartphone. Sign and send out documents for eSignature from just about anywhere you're connected to the internet. Generate good-looking PDFs and search for documents across the whole organization with just a few clicks. Come up with a faultless eSignature process with just your mobile phone and boost your total efficiency.

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Here is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.

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What active users are saying — enter your search the box

Get access to signNow’s reviews, our customers’ advice, and their stories. Hear from real users and what they say about features for generating and signing docs.

Effortless Signing
5
Administrator in Building Materials

What do you like best?

I like that it is easy to upload documents and quickly request an electronic signature through email. I like that it emails you when the document has been signed and pdf is sent to you via email. You can jsut download right there and get it sent off or filed immediately.

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Love It!
5
Administrator in Events Services

What do you like best?

Easy to use on my end and also on my clients end, it's easy for them to sign and document the documents, because they get an automated email with the attachment. Even if you don't download the attachment it's there on your email.

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Great program that works perfect for our law firm!
5
User in Law Practice

What do you like best?

We have been using Sign Now to have our clients sign documents electronically for more than a year now. It has been the perfect solution for our business! We are able to process documents more quickly and efficiently with Sign Now! We have a lot of clients who prefer to be able to retain our firm to represent them quickly and without having to come into the office. With Sign Now, we are able to represent people statewide without clients having to travel to our office if they prefer not to do so. We are also able to help clients get signed up on the day they call if they are ready to retain our firm at that time. Our staff and our clients love using Sign Now!

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Frequently asked questions

Learn everything you need to know to use signNow eSignatures like a pro.

See more signNow How-Tos

How do you generate a document and apply an electronic signature to it?

The easiest way is to use signNow. The platform allows you to upload a document and apply your eSignature to it in just a couple of clicks. Select the My Signature element from the left-hand toolbar and drag and drop where you want/need it. Confirm its placement by clicking OK. Once it’s placed, create a unique eSignature by drawing one, typing your full name, or uploading a picture of your handwritten one. You can also send a sample for signing to recipients and have the ability to apply more than just your legally-binding electronic signature.

How do I add an electronic signature to a Word document?

You can add electronic signatures to a Word document using the Drawing tool. According to US law, every eSignature you add in Word is recognized as an official electronic signature. Still, this method won't be suitable for many industries that include sensitive data or complex signature workflows. To keep your documents secure and avoid possible problems, consider uploading a Word document for signing to signNow and use its tools for a much more secure and trustworthy signing experience.

How do I sign a PDF without using a digital signature?

Many people are still looking for solutions that help them add digital signatures to their documents. However, there's no need for it in most cases. Since 2000, you can utilize an eSignature to make your documents valid. This method works for agreements, contracts, tax, and legal forms. Electronically sign a PDF with an electronic signature in signNow and it’ll be 100% valid for use. Please note that some states don't allow the use of eSignatures for specific cases like filing a Last Will, so it’s better to check your local laws before signing.
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