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Transport receipt format for Quality Assurance

welcome to Indian Laboratories Forum now we are learning about class 7.4 of iso IEC 17025 2017 General requirements for the competence of testing and calibration Laboratories hope you have learned up to class 7.3 if not please refer our previous videos Clause 7.4 handling of test or calibration items the laboratory shall have a procedure for the transportation receipt handling protection storage retention and Disposal or return of test or calibration items including all Provisions necessary to protect the Integrity of the test or calibration item and to protect the interests of the laboratory and the customer this particular Clause is demanding the procedure for acceptable Transportation conditions receipt conditions handling from sampling to disposal protection storage conditions retention period for Remnant samples and procedure for disposal or return of samples based on type of samples including all Provisions necessary to protect Integrity of samples and to protect the interest interests of the laboratory and the customer protect Integrity of samples means sample should not be degraded and should be suitable for performing the testing or calibration activities laboratory should store the sample in appropriate storage conditions based on type of sample precautions shall be taken to avoid deterioration contamination loss or damage to the item during handling transporting storing or waiting and preparation for testing or calibration laboratory should allow only authorized Personnel to handle the samples and provide suitable facilities to avoid deterioration contamination loss or damage to the item during handling transporting storing or waiting and preparation for testing or calibration handling instructions provided with the item shall be followed the laboratory shall have a system for the unambiguous identification of test or calibration items laboratory should have system for allotting The Unique identification for each sample received in the laboratory the identification shall be retained while the item is under the responsibility of the laboratory laboratory has to use the unique identification for all the laboratory activities for the specific samples and all the records of specific samples should be traceable with the unique identification the system shall ensure that items will not be confused physically or when referred to in records or other documents laboratory has to ensure that the unique identification should not be confused physically or when referring the records of samples it means laboratory should not give same identification for two or more samples each identification should be unique to each sample the system shall if appropriate accommodate a subdivision of an item or groups of items and the transfer of items upon receipt of the test or calibration item deviations from specified conditions shall be recorded laboratory should have a process of verification of samples and test or calibration request and those verification details should be recorded when there is doubt about the suitability of an item for test or calibration or when an item does not conform to the description provided the laboratory shall consult the customer for further instructions before proceeding and shall record the results of this consultation if there is any deviations or mismatch between the request and samples received or sample received in damaged conditions or improper information provided by the customer in the request laboratory has to communicate the same to customer upon clarifications received from the customer laboratory has to take that particular sample for further testing or calibration when the customer requires the item to be tested or calibrated acknowledging a deviation from specified conditions the laboratory shall include a disclaimer in the report indicating which results may be affected by the deviation if the customer requires testing or calibration even after informing the deviations or damage conditions of samples laboratory has to provide the disclaimer in the test report indicating which results may be affected by the deviation which is requested by the customer when items need to be stored or conditioned under specified environmental conditions these conditions shall be maintained monitored and recorded laboratory should be have the suitable facilities and environmental conditions based on scope of testing and type of samples handling in the Laboratories if any sample need to be stored in specified conditions for example- 20° centigrade 2 to 8° Centigrade 20 to 25° Centigrade or required conditioning at specific humidity for example 45% RH 75% RH laboratory should have the facilities maintain required conditions those should be regularly monitored and recorded take away from Clause 7.4 laboratory should have a procedure detailing about Transportation receipt handling protection storage retention and Disposal or return of test sample sample registration process should be established for allotment of unique identification to each sample where necessary laboratory should have Provisions for allotting The Unique identification as per Department wise or division wise or product category wise upon receipt of test sample verification of sample details has to be done against customer request if any deviations identified or sample received in damaged conditions those deviations should be communicated to customer before proceed for testing or calibration if customer accepts and requests the deviations lab should ensure that Integrity of lab does not affect due to that deviation reporting should be with disclaimer indicating which results may be affected by the deviation laboratory should have suitable facilities for storage and environmental conditions as per the scope and type of sample handling in the laboratory those conditions should be regularly controlled monitored and recorded examples of non-conformances as per class 7.4 laboratory is not having the procedure for the transportation receipt handling protection storage retention and Disposal or return of test samples laboratory has not implemented any system for the unambiguous identification of test or calibration items laboratory has received the sample with batch number 1 2 345 and customer provided the test request form with sample batch number 67 891 laboratory has considered the batch number mentioned in test request form and proceeded for sample analysis without prior consultation and confirmation of customer about batch number of sample sample which required to be stored atus 20° centigrade is stored at 8° Centigrade laboratory is not having storage facility for storage of sample at minus 20° centigrade laboratory is not having dedicated storage facility for the different type of samples based on storage temperature requirements such as ambient storage facility 2 to 8° Centigrade minus 20 Centigrade andus 70° Centigrade hope you enjoyed learning about the requirement of clause 7.4 of iso IEC 17025 2017 and examples of non-conformances as per Clause 7.4 please like subscribe and click on Bell icon for regular updates thank you happy be learning