Streamline Vendor Invoice Automation Dynamics 365 for Engineering

Vendor invoice automation dynamics 365 for Engineering

hello everyone my name is arush Katella I'm a solution architect with Western computer and I'm going to show you the new invoice automation capture functionality within Dynamics 365 for finance and Supply Chain management what this allows you to do is to have invoices emailed directly to an inbox get automatically scanned and created within Dynamics 365. this saves a great deal of time for your AP staff from having to enter those invoices scanning them manually and attaching them as backups so here on my screen I have purchase order number 127 going to land packaging supplies I have two items on my PO with these quantities this total price and you can see that in my if I look at my totals you'll see that I have some sales tax as well and a net amount on my PO if I go over into the invoice tab here you can see nothing has been created this PO is waiting to be invoice I've also created myself a PDF invoice so you can see I have the same PO number I have an invoice number over here and I have my information now your invoices may look different and that's fine the OCR will know what to look for so now I'm going to go ahead and I'm going to email this to my inbox and this is inv and I just want to get my exact invoice number note that this does not actually need to be in your subject line I'm simply putting that in and I'm going to attach my file and I'm going to go ahead and I'm going to send this so what happens is that once this invoice is received into the inbox it will automatically be picked up and processed now if there are any issues with recognition it will go into a dashboard for someone to review however if they all pass what it will do is it will now come through and become a pending invoice on this purchase order itself and so now if I refresh my screen you can see that there is now a pending invoice and if I click into my pending invoice you can see that information has come here you can see that invoice state and if I click attachments you will have two attachments one will be the link to where the actual attachment is stored that's purely informational what we truly care about is right here your AP clerk will be able to see the file see the name there's a preview if you wanted to download a copy you could click open right here and then once you're ready you simply go into the edit screen and if you need to do matching you can do matching or you simply hit post and as soon as that's done we will now have a posted AP invoice against this purchase order and so now if I go back my PO is now invoiced with a posted invoice so that is the power of the invoice automation that we have within Dynamics 365.