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Work bill format for Supervision

[Music] congratulations on pursuing your bcaba or bcba certification one of the most important parts of your journey to certification is supervised fieldwork to meet your eligibility requirements you must accrue a number of supervised field work hours which would ideally include experience with multiple qualified supervisors in multiple settings this time spent applying behavior analytics services under close supervision will help you develop professional skills strengthen your ethical repertoire and learn the ins and outs of providing high quality services in addition to accruing field work hours you must create and maintain a supervision contract and effectively document your field work hours so that the bacb can verify you have met all of the relevant requirements this is vital as proper documentation can prepare you for potential future audits to help you best document your field work as you work to earn your certification we'll dive into and explain the supervision contract ongoing documentation system monthly and final field work verification forms and more let's get started fieldwork checklist and tip sheet helpful tip for additional guidance before during and after accruing your supervised field work hours consult the fieldwork checklist and tip sheet this optional resource offers helpful advice and detailed steps for navigating your fieldwork experience supervision contract before you begin accruing field work hours with a supervisor you and your supervisor must develop and sign a written contract hours accrued before a contract is signed will not count towards your field work requirements creating a contract at the outset of supervision helps start the supervisory relationship off on the right foot during this process both you and your supervisors can set expectations establish boundaries that protect all parties and begin developing your relationship but how do you create a supervision contract the bacb describes all must-have contract elements in each of its certificate handbooks here are just a few examples your written contract must include a number of elements such as types of activities that will and will not count toward fieldwork requirements clearly defined roles responsibilities and expectations for you and all involved supervisors who will sign monthly and final fieldwork verification forms and if individual or multiple supervisor forms will be used situations that warrant your supervisor's refusal to sign off on your hours at the end of the month or supervisory relationship and attestations that both parties will adhere to the applicable ethics code for a list of all required supervision contract elements please review the relevant certificate handbook on the bacb website you may also reference the bacb sample supervision contract for further guidance this sample contract is not an official document and should be used for informational purposes only in other words be careful not to use the bacb's language word for word as your supervision contract should be tailored specifically for your settings and goals many supervisors and trainees even opt to include elements that go above and beyond the bacb's requirements and we think that's great as a final note know that you can always go back and update your contract if anything changes such as your fieldwork activities you might also return to update your contract if a dispute that is not protected within it arises just remember to keep the original contract and all amendments in your records documentation system because fieldwork varies across settings and practice areas the bacb provides you and your supervisors with the flexibility to develop your own documentation system so how should you go about creating this system before you begin accruing field work hours you and your supervisor should discuss options that work best for your situation this could be a set of fillable pdf forms or a software program that manages your various activities if it works for you and meets all of our requirements it works for us too before finalizing your system be sure that it can manage all of the documentation that the bacb requires here are just a few examples of items that it should include documentation of accrued independent hours per session including fieldwork type setting name and activity category and documentation of accrued supervised hours per supervision contact including supervision type whether the supervisor observed the trainee with clients and more whatever documentation system you create be sure to capture all of this information and keep it well organized in the event of an audit you will use this system to provide proof of your hours so it's vital that you and your supervisors track your field work each step of the way monthly and final fieldwork verification forms for more reasons than one it's crucial that you and your supervisors maintain an open line of communication and frequently discuss your accrued hours that's why the bacb requires fieldwork verification forms for documenting your fieldwork hours monthly and at the end of the supervisory experience the fieldwork verification forms record your supervisory and fieldwork hours and allow your supervisor or supervisors to formally attest that you have completed the listed hours and that those hours met all of the bacb's fieldwork requirements these forms also keep you informed of your accrued hours throughout your experience monthly fieldwork verification forms must be completed and signed by your supervisor within one calendar month of the hours being accrued final fieldwork verification forms on the other hand must be completed and signed by your supervisor at the end of the supervisory experience this form must be submitted with your application when you apply for bc aba or bcba certification you can find these forms on the bacb website consulting supervisor documentation form beginning january 1 2022 first year bcbas who provide supervision to bc aba or bcba trainees accruing field work must meet with a qualified consulting supervisor every month to receive guidance on effective supervision practices the first year bcba and the consulting supervisor should meet each month the bcpa is providing supervision and each time the consulting supervisor should fill out the consulting supervisor documentation form new bcbas or trainees receiving supervision from a first year bcba in or after january 2022 will be impacted by this new requirement however this requirement does not apply to supervisors who have been certified as bcpas for more than one year or bcbas in their first year who are not providing supervision to trainees accruing field work hours putting it all together once you've found a qualified supervisor signed your supervision contract and established your documentation system it's time to start accruing your supervised field work hours what might this look like in practice although the details of your fieldwork may vary your experience might look something like this you might begin by working directly with your clients delivering therapeutic and instructional procedures or you may collect data conduct assessments train caregivers or write and revise behavior analytic programs for your clients after each of these sessions you'll document the following date start time end time fieldwork type setting name supervisor name whether the hours were restricted or unrestricted you may document these elements on a form signed by you and your supervisor or in software designed to retain this information throughout the month you'll meet with your supervisor to help ensure that you're gaining the skills necessary to demonstrate competence in applied behavior analysis remember that even though some of your supervision may occur in a group format you and your supervisor must also meet individually each month during these sessions your supervisor may review your client's progress provide feedback on your behavior plans debrief after observing a session provide training or help you solve problems among other appropriate activities in addition your supervisor might review your independent hours and activities and determine which are able to count toward your field work requirements after meeting with your supervisor you'll document the following date start time end time format in person or online fieldwork type supervision type individual or group summary of supervision activity for example feedback provided or topics discussed by the end of the month you'll ensure that you've documented the total number of individual and group supervision hours you accrued the total number of supervision contacts that occurred and the total number of supervisory observations with a client that occurred that month after you and your supervisor confirm that all of the relevant requirements were met that month your supervisor will sign the monthly fieldwork verification form for that supervisory period this form should be signed by the last day of the calendar month following the month in question and both you and your supervisor should retain copies as you progress through your field work your documentation will begin to accumulate so your thoughtfully organized documentation system will come in handy once you've completed all of your field work your supervisor will sign your final fieldwork verification form and when you're ready to apply for certification this is the form you'll submit with your application please review the applicable certificate handbook for comprehensive information about fieldwork requirements fieldwork audits but what happens if you're audited if you're audited the bacb will contact you and will potentially contact your supervisor via the email addresses listed in your bacb accounts and remember to avoid missed emails be sure to keep the personal information in your bacb account up to date though each audit is different the first step is usually collecting documentation the bacb will send you an audit log to complete for a certain time span and may request that you provide additional proof from your documentation system such as your supervision contract fieldwork verification forms and consulting supervisor documentation forms if relevant remember audits can take place up to seven years after the dates in question so it's important to retain all documentation for at least seven years when the bacb receives your completed audit log and all additional documentation we will look for evidence that supports the entries in your log for example the bacb may look for evidence that your supervisor observed you with a client or evidence that you regularly met with your supervisor at the conclusion of an audit the bacb will provide a determination and feedback if some or all of your hours are not compliant with the requirements some or all of them may be disqualified this will only occur if the bacb identifies errors in the audit at this point a notice of alleged violation may be submitted against the relevant supervisor but don't fret if you meet all of the relevant requirements and ensure that your documentation system is thorough and up-to-date you'll likely be in good shape once again congratulations on embarking on this journey we hope that this resource familiarizes you with the bacb's fieldwork documentation requirements and offers valuable guidance as you continue working towards your bc aba or bcba certification application