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Commercial Real Estate Agreement

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OPTION AND LEASE AGREEMENT

THIS AGREEMENT, made this day of , 20 between

(the "LESSOR") and (the "TENANT").

PROPERTY

LESSOR is the owner of certain real property located in County, State of , and TENANT desires to obtain an option to lease a portion of such real property, containing approximately square feet, together with a right of way thereto as hereinafter described (such portion of real property and such right of way being hereinafter called the "Property"). The Property is more specifically described in, and substantially shown on, Exhibit "A" attached hereto and made a part hereof.

OPTION

NOW THEREFORE, in consideration of the sum of Dollars ($) (the "Option Money"), to be paid by TENANT to LESSOR upon TENANT's execution of this Agreement, LESSOR hereby grants to TENANT the exclusive right and option (the "Option") to lease the Property in accordance with the terms and conditions set forth herein.

OPTION PERIOD. The Option may be exercised at any time on or prior to 20 (the "Option Period"). At TENANT's election, and upon TENANT's written notice to LESSOR prior to expiration of the Option Period, the Option Period may be further extended for one additional period of six (6) months, through and including 20, with an additional payment of Dollars ($), by TENANT to LESSOR for the extension of the Option Period. The Option Period may be further extended by mutual agreement in writing. If TENANT fails to exercise the Option within the Option Period, as it may be extended as provided herein, the Option shall terminate, all rights and privileges granted hereunder shall be deemed completely surrendered LESSOR shall retain all money paid for the Option, and no additional money shall be payable by either party to the other.

TRANSFER OF OPTION. The Option may be sold, assigned, or transferred at any time by TENANT to TENANT's parent company or any affiliate or subsidiary of TENANT or its parent company. Otherwise, the Option may not be sold, assigned or transferred without the written consent of LESSOR, such consent not to be unreasonably withheld.

CHANGES IN PROPERTY DURING OPTION PERIOD. If during the Option Period or any extension thereof, or during the term of this Agreement if the Option is exercised, LESSOR decides to subdivide, sell, or change the status of the zoning of the Property or the other real property of LESSOR contiguous to, surrounding, or in the vicinity of the Property ("LESSOR's Surrounding Property"), LESSOR shall immediately notify TENANT in writing. Any sale of the Property shall be subject to TENANT's rights under this Agreement.

LESSOR agrees that during the Option Period or any extension thereof, or during the term of this Agreement if the Option is exercised, LESSOR shall not initiate or consent to any change in the zoning of the Property or LESSOR's Surrounding Property or impose or consent to any other restriction that would prevent or limit TENANT from using the Property for the uses intended by TENANT as hereinafter set forth in this Agreement.

TITLE. LESSOR warrants that LESSOR is seized of good and marketable title to the Property and has the full power and authority to enter into and execute this Agreement. LESSOR further warrants that there are no deeds to secure debt, mortgages, liens, judgments, restrictive covenants, or other encumbrances on the title to the Property that would prevent TENANT from using the Property for the uses intended by TENANT as hereinafter set forth in this Agreement.

INSPECTIONS. LESSOR shall permit TENANT or TENANT's employees, agents and contractors during the Option Period, and any extension thereof, free ingress and egress to the Property by TENANT or its employees, agents, and contractors to conduct structural strength analyses, subsurface boring tests, environmental inspections (including Phase I and Phase II audits), radio frequency tests, and such other tests, investigations, and similar activities as TENANT may deem necessary, at the sole cost of TENANT.

SURVEYS. LESSOR also hereby grants to TENANT the right to survey the Property and LESSOR's Surrounding Property, and the legal description of the Property on the survey obtained by TENANT shall then become Exhibit "B", which shall be attached hereto and made a part hereof, and shall control in the event of discrepancies between it and Exhibit "A". If TENANT desires to alter or modify the description of the Property so as to relocate all or any portion of the Property to other portions of LESSOR's Surrounding Property (a "Relocation Site"), TENANT shall notify LESSOR of such desire and deliver to LESSOR a copy of the survey and legal description of the portions of the Property and LESSOR's Surrounding Property that TENANT proposes as a Relocation Site.

GOVERNMENTAL APPROVALS. TENANT's ability to use the Property is contingent upon its obtaining all certificates, permits licenses and other approvals that may be required by any governmental authorities. LESSOR shall cooperate with TENANT in its effort to obtain such certificates, permits, licenses, and other approvals. During the Option Period, and during the term of this Agreement if the Option is exercised, LESSOR agrees to sign such papers as are required to file applications with the appropriate zoning authority and other governmental authorities for the proper zoning of the Property and for other certificates, permits, licenses, and approvals as are required for the use of the Property intended by the TENANT.

UTILITY SERVICES. During the Option Period, and during the term of this Agreement if the Option is exercised, LESSOR shall cooperate with TENANT in TENANT's effort to obtain utility services along the access right-of-way contained in the Property by signing such documents or easements as may be required by the utility companies.

EXERCISE OF OPTION. TENANT shall exercise the Option by written notice to LESSOR by certified mail, return receipt requested. The notice shall be deemed effective on the date it is posted. On and after the date of such notice, this Agreement shall also constitute a lease agreement between LESSOR and TENANT on the following terms and conditions:

LEASE AGREEMENT

1. LEASE OF PROPERTY. LESSOR hereby leases to TENANT the Property, which lease includes the grant of a nonexclusive right and easement during the term of this Agreement for ingress and egress, seven (7) days a week, twenty-four (24) hours a day, on foot or motor vehicle, including trucks, and for the installation and maintenance of utility wires, cables, conduits and pipes over, under or along the twenty foot wide right of way extending from the nearest public right of way, which is known as , to the Property, as such right-of-way is shown on Exhibit "A" hereto.

2. INITIAL TERM AND RENTAL. This Agreement shall be for an initial term of five (5) years beginning on the date the Option is exercised by TENANT at an annual rental of Dollars ($) to be paid in equal monthly installments on the first day of each month during the term, in advance, to LESSOR or to such other person, firm or place as the LESSOR may, from time to time, designate in writing at least thirty (30) days in advance of any rental payment date.

3. EXTENSION OF TERM. TENANT shall have the option to extend the term of this Agreement for four (4) additional consecutive five (5) year periods.

4. EXTENDED TERM RENTAL. The annual rental for the extended terms shall be as follows:

1st $

2nd $

3rd $

4th $

5. CONTINUANCE OF LEASE. If, at least six (6) months prior to the end of the fourth (4th) extended term, either LESSOR or TENANT has not given the other written notice of its desire that the term of this Agreement end upon the expiration of the fourth (4th) extended term, then upon the expiration of the fourth (4th) extended term this Agreement shall continue in full force upon the same covenants, terms, and conditions for a further term of one (1) year, and for annual terms thereafter until terminated by either party by giving to the other written notice of its intention to so terminate at least six (6) months prior to the end of any such annual term.

6. USE. TENANT shall use the Property for the purpose of constructing, maintaining and operating a communications facility and uses incidental thereto.

7. GOVERNMENTAL APPROVALS. LESSOR shall cooperate with TENANT in its effort to obtain and maintain in effect all certificates, permits, licenses and other approvals required by governmental authorities for TENANT's use of the Property.

8. TAXES. TENANT shall be responsible for making any necessary returns for and paying any and all property taxes separately levied or assessed against the improvements constructed by TENANT on the Property.

9. INSURANCE. TENANT shall, at its sole cost and expense, at all times during the term of this Lease maintain in effect a policy or policies of insurance.

10. SELF- INSURANCE. LESSOR acknowledges that TENANT is or may be a self-insurer with respect to all or a substantial portion of the risks commonly insured against under standard fire and extended coverage and commercial general liability insurance policies.

11. INDEMNIFICATION. TENANT shall indemnify and hold LESSOR harmless against any liability or loss from personal injury or property damage resulting from or arising out of the use and occupancy of the Property by TENANT or its employees or agents.

12. SALE OF PROPERTY. Should LESSOR, at any time during the initial or any extended term of this Agreement, decide to sell the Property, or all or any part of LESSOR's Surrounding Property, to a TENANT other than TENANT, such sale shall be subject to this Agreement and TENANT's rights hereunder.

13. ASSIGNMENT. This Agreement may be sold, assigned or transferred at any time by TENANT to TENANT's parent company or any affiliate or subsidiary of TENANT or its parent company.

14. CONDEMNATION. If the whole of the Property, or such portion thereof as will make the Property unusable for the purposes herein leased, is condemned by any legally constituted public authority, then this Agreement shall cease from the time when possession thereof is taken by the public authority.

15. SUBORDINATION. At LESSOR’s option, this Agreement shall be subordinate to any deed to secure debt or mortgage by LESSOR which now or hereafter may encumber the Property.

16. TITLE INSURANCE. TENANT, at TENANT's option, may obtain title insurance on the Property.

17. HAZARDOUS MATERIALS. LESSOR warrants, represents and agrees that neither the LESSOR nor, to the best of LESSOR's knowledge, that any third party has used, generated, stored, or disposed of any Hazardous Materials.

18. OPPORTUNITY TO CURE. If TENANT should fail to pay any rental or other amounts payable under this Agreement when due, LESSOR shall first provide TENANT with written notice of the failure and cure period.

20. NOTICES. Except as otherwise provided herein, any notices or demands which are required by law or under the terms of this Agreement shall be given or made by LESSOR or TENANT in writing and shall be given by hand delivery, telegram or other similar communication or sent via facsimile followed up by an original hard copy or by certified or registered mail.

If to LESSOR:

If to TENANT:

For Legal Notices only:

Attention: Legal Department

21. TERMINATION Notwithstanding any other termination rights available to TENANT under this Lease, TENANT, at its sole and absolute discretion, shall have the right to terminate this Lease with ninety (90) days prior written notice to LESSOR and a lump sum payment to LESSOR in an amount equal to twelve (12) months rent or the total of the remaining months of the term, whichever is less.

22. REMOVAL OF IMPROVEMENTS. Title to all improvements constructed or installed by TENANT on the Property shall remain in TENANT, and all improvements constructed or installed by TENANT shall at all times be and remain the property of TENANT.

23. MISCELLANEOUS. This Agreement cannot be modified except by written modification executed by LESSOR and TENANT in the same manner as this Agreement is executed.

24. QUIET ENJOYMENT. LESSOR covenants that paying the rental and performing the covenants, terms, and conditions required of TENANT contained herein, shall peaceably and quietly have, hold, and enjoy the Property and the leasehold estate granted to TENANT by virtue of this Agreement.

25. SECURITY INTEREST. It is the express intent of the parties to this Lease that LESSOR have no security interest whatsoever in any personal property of the TENANT whatsoever.

26. REPRESENTATION. LESSOR and TENANT warrant to each other that they were represented in this transaction by and respectively and by no other real estate brokerage firms.

27. GOVERNING LAW. This Agreement shall be governed and interpreted by, and construed in accordance with, the laws of the State .

28. ATTORNEY'S FEES. In any proceeding which either party may prosecute to enforce its rights hereunder, the unsuccessful party shall pay all costs incurred by the prevailing party, including reasonable attorneys' fees.

29. MEMORANDUM OF LEASE. At the request of TENANT, LESSOR agrees to execute a memorandum or short form of this Agreement, in recordable form.

30. CONFIDENTIALITY. LESSOR agrees not to discuss publicly, advertise, nor publish the terms or conditions of this Lease Agreement.

31. BINDING EFFECT. This Agreement shall extend to and bind the heirs, personal representatives, successors, and assigns of LESSOR and TENANT and shall constitute covenants running with the land.

32. COUNTERPARTS. This Agreement may be executed in several counterparts, each of which shall constitute an original and all of which shall constitute the same agreement.

LESSOR:

Signed, sealed and delivered in the presence of:

Date:

STATE OF

COUNTY OF

The foregoing instrument was acknowledged before me this day of , 20; by who is personally known to me or who has produced as identification.

NOTARY PUBLIC

Print Name:

My Commission Expires:

(NOTARY SEAL)

TENANT:

Signed, sealed and delivered in the presence of:

Date:

STATE OF

COUNTY OF

The foregoing instrument was acknowledged before me this day of , 20; by who is personally known to me or who has produced as identification.

NOTARY PUBLIC

Print Name:

My Commission Expires:

NOTARY SEAL

Enter text✕

What a Commercial Real Estate Agreement Is and when it applies

A Commercial Real Estate Agreement is a legally binding contract that sets the rights, duties, and financial terms between parties for the sale, lease, management, or development of commercial property. Typical examples include purchase agreements, commercial leases, assignment or option agreements, and property management contracts. These agreements specify the parties, property description, pricing or rent, term, permitted uses, representations and warranties, default and remedies, and conditions precedent to closing. Properly drafted agreements reduce ambiguity, support enforceability in court, and guide recording and tax reporting obligations.

Why a clear Commercial Real Estate Agreement matters

A complete agreement clarifies expectations, allocates risk, and creates enforceable remedies for breach. It also provides the record needed for recording, financing, insurance, and tax compliance under federal and state law, including ESIGN and applicable state electronic transaction statutes.

Why a clear Commercial Real Estate Agreement matters

Common parties who prepare or sign these agreements

Multiple stakeholders engage with a Commercial Real Estate Agreement during negotiation, execution, and post-closing administration.

  • Brokers and agents — Prepare terms, coordinate due diligence, and manage offer/acceptance logistics.
  • Investors and owners — Negotiate price, financing contingencies, equity splits, and closing conditions.
  • Tenants and property managers — Define lease term, permitted uses, maintenance, and operating expense allocations.

Each role has specific data and signature authority requirements; confirm who may bind each party before executing.

Core elements to include in a professional Commercial Real Estate Agreement

Ensure the agreement includes clear, contract-ready provisions so it is enforceable and usable for recording, financing, and dispute resolution.

Parties

Full legal names, entity types, and authorized signers for each party; include EIN/SSN for tax reporting when required and state of formation for entities.

Property Description

Precise street address, legal description or parcel ID, and any included fixtures or easements; attach exhibits or plats as needed for clarity.

Term and Key Dates

Start and end dates, renewal options, effective date, closing date, and deadlines for contingencies such as financing or inspections.

Consideration

Purchase price, rent schedule, security deposits, payment timing, allocation of taxes and operating expenses, and escrow instructions.

Representations and Warranties

Seller/landlord and buyer/tenant representations on authority, title, compliance with law, environmental conditions, and absence of undisclosed liabilities.

Default and Remedies

Events of default, cure periods, liquidated damages if applicable, termination rights, specific performance, and lien or foreclosure procedures.

Step-by-step: how to fill and execute the agreement

Follow these steps in order to complete, validate, and record a Commercial Real Estate Agreement.

  • 01
    Drafting: Assemble parties, property description, and negotiate core terms with counsel.
  • 02
    Due Diligence: Complete title search, surveys, environmental reports, and zoning verification.
  • 03
    Execution: Obtain signatures in correct capacity, notarizations if required, and witness attestations.
  • 04
    Recordation: Submit required documents to county recorder and pay recording fees to perfect rights.

How to set up an online signing workflow for a Commercial Real Estate Agreement

Configure fields, authentication, and routing to match the agreement’s signing order and legal needs.

Field Configuration
Signature Authentication Email with optional SMS code or KBA for higher assurance
Signing Order Sequential or parallel routing depending on negotiation and escrow needs
Conditional Fields Show or hide provisions based on selections like lease vs sale
Document Retention Capture audit trail and store a PDF/A copy for compliance

Where to send, file, or submit the executed agreement

After execution, confirm routing for copies, recording, and tax or lender notifications.

  • County Recorder: Record deeds or instruments to perfect title and priority
  • Escrow Agent: Deliver signed originals and closing funds as escrow instructions indicate
  • Lender / Title Company: Provide executed documents required for loan funding and title insurance
  • Tax Authorities: File transfer tax returns or 1099 filings if applicable

Digital signing and file formats to support for this agreement

Confirm platform compatibility with PDF, Word DOCX, and Excel exhibits, and integration needs before e-signing.

  • Supported Formats: PDF, DOCX, XLSX
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, KBA, SSO

Ensure the chosen e-signature provider supports secure storage, audit trails, and any required addenda such as HIPAA BAAs if applicable.

Key deadlines and timing considerations for agreements

Commercial transactions include multiple date-driven obligations; track each deadline in a shared calendar tied to the effective date.

Effective Date:

Date the agreement takes effect; governs when rights and duties begin.

Inspection Contingency:

Typical window 10–30 days from effective date for inspections and reports.

Financing Contingency:

Commonly 30–45 days to secure loan commitment and remove contingency.

Closing Date:

Target date for conveyance and payment; may be extended by mutual written agreement.

Recording Deadline:

Record deed and related instruments promptly after closing to protect priority.

Common preparation mistakes to avoid

  • Using informal or abbreviated party names that do not match formation documents and cause title exceptions.
  • Failing to attach or reference surveys, plats, or exhibits that define boundaries and included fixtures.
  • Missing contingency deadline dates or unclear instructions for deposit handling and escrow release.
  • Overlooking local recording requirements, transfer taxes, or special disclosures required by state law.

Key legal and financial risks of an incorrect agreement

Unenforceable Terms: May lead to litigation or voided obligations
Title Defects: Can impair financing and transferability
Tax Penalties: Backup withholding 24% for missing TINs
Recording Loss: Failure to record can affect priority
Contract Breach: Monetary damages, specific performance risk
Escrow Forfeiture: Lost deposits for missed conditions

eSignature vendor comparison for Commercial Real Estate transactions

Common capability and pricing comparisons for organizations that handle commercial real estate documents; signNow is listed first per vendor comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7‑day trial Yes Yes Yes Yes
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples of online execution for commercial property agreements

Two user stories show how electronic workflows address common transaction needs across deal sizes.

Optica Ventures

A small investment firm needed faster signature turnaround to close acquisitions.

  • They used an e-sign workflow for remote investors.
  • The team reported a simpler interface for customers and internal users while maintaining required audit trails and compliance controls.

Martin Properties

A regional property manager required mobile signing for leases and amendments.

  • On-site agents captured signatures from tenants using mobile devices.
  • The firm processed and executed documents online with compliance controls, enabling faster occupancy and reduced administrative delay.

Security and compliance checks to include with signed agreements

Encryption: TLS 1.2/1.3; AES‑256 at rest
Audit Trail: Timestamp, IP, action log
Regulatory Compliance: ESIGN, UETA support
Certifications: SOC 2 Type II, ISO 27001
Healthcare: HIPAA BAA available
Accessibility: WCAG 2.0 Level AA

Frequently asked questions about Commercial Real Estate Agreements

Answers to common legal, technical, and execution questions when preparing and signing commercial property agreements.


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