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Affidavit of Identity

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Affidavit of Identity

STATE OF

COUNTY OF

PERSONALLY appeared before me, the undersigned authority in and for said
county and state,
, who, having been being first duty
sworn by the undersigned Notary Public, deposes and says:

1. My full legal name is

2. My date of birth is

3. My Social Security number is

4. My driver's license number is

5. My current address is Street Address

City State Zip Code

6. I have lived at this address since (month/year).

7. My daytime telephone number is ()

8. My evening telephone number is ()

SWORN to and subscribed before me, this the day of
20


NOTARY PUBLIC

My Commission Expires:

Enter text✕
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What an Affidavit of Identity is and when it’s used

An Affidavit of Identity is a sworn, written statement used to confirm a person’s identity when an original identity document is unavailable, names differ, or a third party requires formal proof. Common uses include correcting title records, resolving banking holds, claiming property, or verifying identity for transfers. The affiant signs under penalty of perjury and the document is usually notarized or witnessed to establish authentication. In the U.S., electronic execution is governed by federal ESIGN rules (15 U.S.C. §7001) and state UETA or ESRA statutes; some transaction types still require in-person processes or specific witness rules.

Why a clear, accurate Affidavit of Identity matters

A properly prepared affidavit prevents delays, avoids disputed transfers, and creates a traceable, sworn record that third parties and government agencies can accept. It documents the affiant’s sworn facts, supports legal title or benefit claims, and reduces the risk of rejection or potential liability from misidentification.

Why a clear, accurate Affidavit of Identity matters

Who commonly completes or requests an Affidavit of Identity

The affidavit is used by individuals and organizations needing formal, sworn identity verification when primary documents are missing, inconsistent, or require supplemental proof.

  • Individuals with lost or damaged ID seeking to reclaim accounts or property.
  • Title companies and real estate attorneys resolving name discrepancies on deeds.
  • Banks, escrow agents, and government offices requiring sworn identity confirmation.

Use the affidavit exactly as required by the receiving party: follow field formats, attach supporting ID copies, and notarize or sign per jurisdictional rules to avoid rejection.

Primary signer roles

Affiant — Individual

The person asserting identity facts. The affiant signs under oath, provides government-issued ID information, explains discrepancies, and certifies truthfulness. The affidavit typically includes full legal name, aliases, date of birth, and signature under penalty of perjury.

Agent — Organization

An agent, title officer, or bank representative may prepare or accept the affidavit on behalf of an institution. They verify supporting documentation, confirm notarization requirements, and record receipt in the organization’s file for compliance and audit purposes.

Core components of a professional Affidavit of Identity

A complete affidavit is concise, factual, and verifiable. It combines a sworn statement, identifying details, supporting exhibits, and an authentication block to ensure legal validity and efficient acceptance by third parties.

Affiant details

Full legal name, any known aliases, date of birth, and current contact details so reviewers can match records and reach the affiant if follow-up is necessary.

Statement of facts

A clear, numbered narrative describing why identity is disputed or missing, the relationship to the relevant record, and any relevant dates or events that explain the inconsistency.

Identification references

List of IDs provided or unavailable (driver’s license, passport, SSN last four), including issuing authority, number, and reason for omission if the document is not attached.

Supporting exhibits

Copies of available documents such as birth certificate, expired ID, utility bills, or affidavits from witnesses that corroborate identity claims.

Notary block

Official notarial language, signature, seal, and date. If remote notarization is used, include the notary’s RON statement and session record reference where allowed.

Signature and jurat

Affiant signature, date, and jurat or acknowledgement that includes the notary’s statement that the affiant swore or affirmed under penalty of perjury.

Step-by-step: completing and authenticating an Affidavit of Identity

Follow these steps to prepare a usable affidavit and minimize rejections or requests for supplemental evidence.

  • 01
    Gather evidence: Collect available IDs, documents, and witness contact details to support your statement.
  • 02
    Draft facts: Write a short, factual narrative explaining the discrepancy or missing ID.
  • 03
    Attach exhibits: Label and attach copies of documents referenced in the affidavit.
  • 04
    Notarize or witness: Sign before the notary or required witnesses; obtain the official notarial block.

Typical processing flow after submission

After execution, the affidavit follows a verification and acceptance workflow determined by the receiving party.

  • Submission: Affiant or agent delivers the signed affidavit to the recipient for review.
  • Verification: Recipient confirms attachments and notarial authentication; may request additional ID.
  • Acceptance: When satisfied, the recipient updates records or completes the transaction.
  • Retention: Recipient retains the affidavit per legal and internal recordkeeping requirements.

How to set up an online affidavit workflow

Configure fields, authentication, and routing so each affidavit is complete and auditable before submission.

Field Configuration
Required fields Make name, DOB, statement, and signature required.
Attachments Require PDF uploads and label them as exhibits.
Signer authentication Use email + SMS code or stronger ID verification where allowed.
Routing Send completed affidavit to title officer, bank, or designated recipient automatically.

Digital signing, notarization, and platform needs

Choose a platform that supports the authentication and notarization requirements of the receiving party and the relevant state.

  • File formats: PDF, DOCX supported
  • Authentication: Email, SMS, KBA options
  • Notarization: RON or in-person

Ensure your platform can produce an audit trail (timestamps, IPs), preserve original file fidelity, and capture any RON session metadata if remote notarization is used.

Comparing basic eSignature cost and features for Affidavit of Identity workflows

Basic capability and pricing comparisons can help decide which eSignature vendor meets notarization, authentication, and volume needs for affidavit workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security and compliance practices to protect identity data

In transit: TLS 1.2/1.3 encryption
At rest: AES-256 encryption
Certifications: SOC 2 Type II; ISO 27001
Privacy: GDPR and CCPA compliant
Healthcare: HIPAA-compliant with BAA available
eSignature law: ESIGN and UETA compliance

Legal risks and penalties for incorrect or false affidavits

Perjury risk: False statements may trigger perjury charges under state law
Document rejection: Incomplete affidavits may be refused, delaying transactions
Tax consequences: Related tax filings rejected or audited
Civil liability: Potential exposure to damages for fraud
I-9 issues: Employment forms mismatches may trigger fines
Privacy breach: Improper handling of IDs can violate privacy laws

Practical tips for accurate and efficient affidavits

Follow these best practices to reduce review time and ensure acceptance by third parties.

Complete every required field
Use exact, verifiable information and attach labeled exhibits. Missing fields are the most common reason for rejection and additional verification requests.
Match names to supporting ID
When names differ, explain the reason and attach documentation such as marriage certificates, court orders, or previous IDs to show lawful name changes.
Choose correct notarization method
Confirm whether the receiving party accepts remote online notarization (RON) or requires in-person notarization and use the appropriate process.
Keep an auditable record
Retain a timestamped copy of the signed affidavit, all exhibits, and any audit trail metadata to support future inquiries or legal needs.

Illustrative use cases for an Affidavit of Identity

Real-world examples show how affidavits resolve document gaps and unblock transactions when identity evidence is incomplete.

Bank account release

A customer provides an affidavit explaining a lost driver’s license and supplies alternate ID and a police report

  • The bank confirms identity with supporting documents
  • The account hold is released after verification and the affidavit is retained in the customer file for compliance.

Title correction

A title company requests an affidavit when a deed lists a slightly different name spelling

  • The affiant supplies affidavit plus birth certificate and prior deed
  • Title is updated after review and the affidavit is recorded in the transaction folder.

Frequently asked questions about Affidavit of Identity

Answers to common questions about execution, notarization, and acceptance of Affidavits of Identity in U.S. transactions.


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