Fill and Sign the Purchasing Supervisor Checklist Form

Purchasing Supervisor Checklist Mark the tasks that this position will be expected to perform. Serving in an advisory role to departments, including acting as a resource to RFP teams Deciding on the feasibility for purchasing/contracting requests Researching, analyzing, and evaluating RFP criteria according to governing laws and regulations Evaluate bidder/offerer responses for compliance Negotiate deviations with vendors or agencies Evaluate vendor performance for compliance Information dissemination for advice/expertise Track expenditures Inventory and monitor supplies Develop specifications for daily/weekly purchase not under quarterly contracts Prepares/Processes contracts, purchase orders, requisitions, and payment vouchers Coordinate ordering, delivery and storage of supplies Performs best price comparison for products Ensure products received meet ordering specification Oversee purchasing, receiving, and delivery of products of products for all venues under their responsibility Prepare legally binding agreements with vendors Understand terminology of area for which they purchase Investigate potential product sources Write sole brand and sole source justification Serving in an advisory role to departments, including acting as a resource to RFP teams Update specifications Prepare and monitor estimates, costs, and bids Purchase equipment under the direction of supervisor Oversee and/or perform physical inventories Responsible for administration of cost and prime vendor system Purchase all office and capital items Comparison shop for items and purchase equipment under the direction of the supervisor Buys secure stock Developing RFP proposal scoring and evaluation methods May conduct market research and testing of new food or equipment Gathers data on product shortages, price changes, etc. to determine if current vendor services meet contract standards to assure the department stays current with market trends Developing RFP proposal scoring and evaluation methods May represent the department or company at meetings, seminars, or workshops. Recommend removal from vendor’s list