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SAFA Agent Registration Form

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South African Football Association
Personal History Disclosure Application Form for a Player’s Agent Licence

APPLICATION FOR A PLAYERS’ AGENT LICENCE

Full name of applicant:

Date of completion of form:

SAFA Licence:

All correspondence to be addressed to:

The Chief Executive Officer

P O Box 910
JOHANNESBURG
2000
Republic of South Africa

Telephone No. (011) 494 3522

Facsimile No. (011) 494 3013


APPLICATION INSTRUCTIONS

1. Read these instructions and every question carefully before answering and follow any specific instruction which may be given in respect of certain questions.

2. Answer every question in full. If you fail to answer any question or given incomplete answers or fail to submit all the additional information required, your application may be rejected. NB if you comply with question 14.2 then you need not complete questions 18, 19, 20 and 21.

3. If a question does not apply to you, write “N/A” in the space provided for the answer. If there is nothing to disclose about a particular question, write “None” in the space provided for the answer. If an alteration is made to an answer, sign in full next to the alteration.

4. All answers on this form, except signatures, must be typed or neatly printed in black ink. On completion, each page of this form must be signed in full in the space provided at the bottom of each page.

5. This application form must be completed by the person applying for the Players’ Agent’s Licence to be issued by SAFA. Return the completed form to the Chief Executive Officer of SAFA, P O Box 910, JOHANNESBURG 2000, Republic of South Africa or, if by hand, to the SAFA House, 76 Nasrec Road, NASREC, JOHANNESBURG, Republic of South Africa.

6. The original completed application form and all the additional required information plus two copies of all pages must be submitted to the Board.

7. If you need additional space to answer any question, please use additional pages, but be sure to indicate the number(s) of the question(s) you are answering on these additional pages and clearly cross reference the additional information with the relevant questions.

8. The original application form must be accompanied with a photograph of the applicant taken not more than one month before the submission of this application form.

9. If there is not enough space on the schedules for the financial information, additional information of the applicant, the applicant’s spouse or children must be given on additional pages in the same format as those of the relevant schedules pertaining to this application form.

10. If any details of the applicant, which are reflected in this application form, change before a licence has been issued SAFA must immediately be notified in writing.

11. All dates must be in the format: DAY / MONTH / YEAR

(Attach certified true copies of all pages of ID document if a new document was issued during the past twelve months)

1. APPLICANT

Name

ID No.

Current Home Address

Suburb Postal Code

Town / City Country

Telephone No. (home) Telefax No.

Cell Phone No. E-mail Address

Current Business Address

Suburb Postal Code

Town / City Country

Telephone No. (work) Telefax No.

2. CHANGES IN FAMILY DETAILS DURING PAST TWELVE MONTHS

All applicants must disclose any changes in his/her family information in full. If a relative passed away during the past twelve months, give all the information that is requested, including his or her last place or residence and the date of his or her death. If you are co-habiting, engaged or to be married or are contemplating marriage in the near future, give full particulars about this, indicating clearly the nature of the relationship being planned.

SPOUSE / COMMON LAW WIFE / PARTNER

Name

Street Address

Suburb Postal Code

Town / City Country

Date of Birth Place of Birth

Date of Marriage / Commencement of Current relationship ID Number

Current / Last Employer

Address of Employer

CHILD / STEP-CHILD

Name

Street Address

Suburb Postal Code

Town / City Country

Date of Birth Place of Birth

ID Number Current / Last Employer

Address of Employer

3. CURRENT EMPLOYMENT INFORMATION

Provide the required information with respect to your current employment below:

Date (From - To)

Name, Address, Telephone & Fax No. of Employer

Job Description & Job Title

Name of Supervisor

Promotion(s) during the past 12 months

4. DISCIPLINARY ACTIONS

Have you been subjected to any disciplinary action / investigation in connection with your employment during the past twelve months?

If “No”, provide a certificate from your employer confirming such. If “Yes”, provide all documentation relating to such disciplinary action/investigation.

5. MOTOR VEHICLE INFORMATION

Complete the following table in respect of all vehicles registered in your name or the name(s) of your spouse or the persons residing with you during the past twelve months. Include all vehicles (cars, trucks, motorcycles, recreational vehicles), aeroplanes, boats:

Date of Purchase Make Model & Year of Manufacture Registration Number Registered Owner

6. CIVIL PROCEEDINGS

6.1 Have you or your spouse/partner been party to personal litigation during the past twelve months?

If “Yes”, give details in the table below:

Date Name of Court Case Number Other Parties to Lawsuit Nature of Lawsuit Outcome of Lawsuit

6.2 Have any civil judgements against yourself, spouse or partner been abandoned or rescinded during the past twelve months?

If “Yes”, give details below:

7. SUMMONSES and SUBPOENAS

7.1 Have you been summonsed, subpoenaed, requested or otherwise required to appear or to testify before any municipal, provincial, country or national court, agency, committee, grand jury or investigative regulatory body, other than in response to a traffic summons or has your spouse or partner in any business entity, in which you hold or have held an ownership interest been so summonsed, subpoenaed, requested or otherwise required to appear or to testify during the past twelve months?

8. INVESTIGATIONS

Have you been the subject of an investigation conducted by a government investigative agency for any reason or has your spouse or partner or business entity in which you hold or have held an ownership interest, been the subject of such an investigation during the past twelve months?

9. CRIMINAL OFFENCES

Have you been arrested, indicted for, or convicted of a criminal offence or has any member of your immediate family been so arrested, indicted, charged or convicted during the past twelve months? If so, list all cases, irrespective of the outcome.

Date Name or Relationship Nature of Charge or conviction Name & Address of Court or Agency Outcome

10. CRIMINAL PROCEEDINGS

Have you been called as a witness in any criminal proceedings, or has any member of your family been involved in such criminal proceedings during the past twelve months.

Date Name or Relationship Name & Address of Court or Agency Nature of Proceedings

11. INSURANCE

11.1 Have you sustained either a personal or business loss in respect of which an insurance payment of more than R100 000 was paid to you during the past twelve months?

11.2 Have you ceded an insurance policy during the past twelve months?

12. POSITIONS HELD IN FOOTBALL

12.1 Do you hold any positions in any of the following organizations?

12.1.1 FIFA

12.1.2 A Confederation e.g. SAFA

12.1.3 A League e.g. NSL or PSL

12.1.4 A Region or Province of SAFA

12.1.5 A District of SAFA

12.1.6 An Associate member of SAFA

12.1.7 A Club

12.1.8 FIFA

12.2 Do you hold any positions in any of the following organizations?

12.2.1 Do you hold a position with any organization connected with these institutions?

12.2.2 If the answer to 12.2 is yes, please provide details.

13. EXPERIENCE AS AN AGENT

13.1 List the names, addresses telephone numbers of each person for whom you have acted as an agent. Include the beginning and ending dates of your representation and include which sports code. Please attach additional sheet(s) if necessary.

(A) Name: Sports Code:

Address:

City:

Represented From: To:

(B) Name: Sports Code:

Address:

City:

Represented From: To:

(C) Name: Sports Code:

Address:

City:

Represented From: To:

(D) Name: Sports Code:

Address:

City:

Represented From: To:

14. TAX INFORMATION

14.1 Have you filed your income tax returns during the past twelve months?

Tax reference number: Tax authority location:

14.3 If no, give an explanation below and provide a personal income statement and balance sheet for the past twelve months ending:

14.4 Have you been granted an extension to render your income tax return during the past twelve months?

14.5 Have you been delinquent in submitting your tax return or paying your financial obligation to any tax authority during the past twelve months?

15. ATTACHMENTS

Have your wages, salary, earnings or other income been garnished or attached or any similar action taken during the past twelve months?

Date Filed Case Number Name and Address of Court Nature and Amount of order Name and Address of Creditor

16. DIRECTORSHIPS

List all directorships currently held (attach separate list if necessary).

Date Name of Company and Co. Registration Number Registered Address of Company Tax Reference number of each company Type of directorship (exec., etc)

17. BANK ACCOUNTS

Have you or your spouse opened or closed any bank account which was issued in your name, your spouse’s name or in the name of any entity which you or your spouse controlled, during the past twelve months?

Date opened / closed Bank and Branch where account was opened / closed Name and Number of account Balance of account as at If closed, reason for closing the destination of the proceeds

18. MONTHLY INCOME AND EXPENDITURE STATEMENT

Provide details below for your current monthly income and expenditure for the past twelve months. All amounts must be in South African Rand. Indicate the applicable exchange rate and date when a foreign currency is converted to South African Rand.

INCOME APPLICANT SPOUSE TOTAL
Salary (net) / Drawings
Fees (Directors / Consultancy)
Rental
Interest
Dividends
Repayments of loans
Other (specify)
TOTAL INCOME (A)
EXPENDITURE APPLICANT SPOUSE TOTAL
Alimony (if applicable)
Bond repayment / rental of house

19. STATEMENT OF ASSETS AND LIABILITIES

DATE OF STATEMENT:

19.1 Assets

Assets Applicant Spouse + minor children TOTAL
Accounts / monies receivable / tax overpaid
Bank Accounts
Cash on hand (on person, in safe etc.)
Credit card accounts in credit
Household and personal effects
Listed investments (shares and bonds)
Non-listed investments
Property
Surrender value of insurance policies
Unit trusts
Vehicles, planes, boats etc.
TOTAL ASSETS (A)

19.2 Liabilities

Liabilities Applicant Spouse + minor children TOTAL
Bank overdraft outstanding
Bonds / mortgages payable
Debit credit card accounts
Hire purchase accounts payable
Loans payable (secured or unsecured)
Other liabilities payable (specify)
Tax payable (as per your assessment)
TOTAL LIABILITIES (B)

NET WORTH (A – B)

20. OFF-BALANCE SHEET ASSETS

List all assets, except fixed property, used but not owned by the applicant or spouse below e.g. vehicles, planes, boats, etc. as well as the market value of these assets.

OFF-BALANCE SHEET ASSETS APPLICANT SPOUSE TOTAL

21. CONTINGENT LIABILITIES

List all contingent liabilities (e.g. guarantees) as well as the amounts involved.

CONTINGENT LIABILITIES APPLICANT SPOUSE TOTAL

Applicant signature:

Date:

Witness signature:

Date:

Enter text✕

What the SAFA Agent Registration Form Is and when it applies

The SAFA Agent Registration Form is a formal document used to designate an individual or entity authorized to act on behalf of an organization for matters governed by SAFA. It records the agent's identity, scope of authority, contact information, and any limits or conditions on delegated powers. Organizations use the form to create a clear, auditable authorization record for internal controls, third-party interactions, regulatory reporting, and service access. Proper completion provides a defined start date, the period of authorization, and the signatory evidence required for downstream verification and compliance reviews.

Why a completed SAFA Agent Registration Form matters

A correct registration form reduces processing delays, establishes legal authority for agents, and creates a retrievable record for audits. It clarifies responsibilities, limits unauthorized actions, and supports compliance with recordkeeping and identity-proofing requirements.

Why a completed SAFA Agent Registration Form matters

Who typically completes and signs this form

Organizations, their authorized officers, and designated agents prepare and sign the SAFA Agent Registration Form to document delegation of authority.

  • Corporate Officers — Company officers executing agent designations for corporate accounts and vendor relationships.
  • Registered Agents — Individual agents providing credentials and contact details to receive delegated access or notifications.
  • Compliance Administrators — Staff responsible for maintaining delegation records and ensuring ongoing validity and renewals.

Internal administrators and compliance staff keep copies for records while external recipients use the form to verify authorization when interacting with the registrant.

Primary signatories and their roles

Authorized Officer

The company officer or executive who has corporate authority to delegate rights. This signer confirms the organization name, corporate resolution if required, and accepts responsibility for agent actions.

Designated Agent

The individual or entity being registered. The agent supplies government ID, contact information, and accepts the scope and limits of authority recorded on the form.

Core elements included in a professional SAFA Agent Registration Form

A complete form combines identity data, clear scope of authority, valid dates, verification steps, and supporting documentation to ensure the registration is enforceable and auditable.

Agent Identity

Full legal name, any DBA, and government-issued ID information to establish who is authorized and to link the agent to identity proofing or notarization steps for validation.

Organization Details

Registered business name, legal entity type, and a corporate contact. This ties the agent to the principal and supports verification against public filings or corporate resolutions.

Scope of Authority

A clear description of the tasks, transactions, or accounts the agent may access, including explicit exclusions or monetary limits to avoid ambiguity in downstream actions.

Effective Term

Start date, optional expiration or renewal conditions, and any interim suspension triggers that affect when the delegation begins and ends for legal certainty.

Verification & Authentication

Required identity proofing, notary or remote notarization steps, and signer authentication methods needed to validate the signature and avoid later disputes.

Attachments

Supporting documents such as corporate resolution, power of attorney, government ID scans, or board minutes that corroborate the authority claimed on the registration.

Required fields and short descriptions

Agent Full Name: Exact legal name
Organization Name: Registered legal entity
Contact Address: Street, city, state, ZIP
Email and Phone: Primary contact details
Government ID: ID type and number
Scope Summary: Authorized activities

Step-by-step: fill, verify, and file the registration

Follow these four steps to complete and submit the SAFA Agent Registration Form correctly and avoid common processing issues.

  • 01
    Prepare Documents: Gather IDs, corporate resolution, and contact details.
  • 02
    Complete Form: Enter fields in required formats and attach exhibits.
  • 03
    Verify Identity: Use notarization or approved authentication methods.
  • 04
    Submit and Retain: Send to the designated office and store a copy securely.

Where to send or file the completed form

The completed form should be routed to the office or system designated by SAFA or the receiving organization; options vary depending on recipient preferences and regulatory rules.

  • Mail or Courier: Physical hard copy with notarized signature if required.
  • Email Submission: Scanned signed PDF to the recipient's secure inbox.
  • Online Portal: Upload to the recipient's verification portal if available.
  • In-Person Filing: Deliver originals to the designated office during business hours.

Typical online workflow settings for digital completion

When completing the form online, configure authentication, required fields, and routing to match the receiving office's verification standards.

Field Configuration
Authentication Method Email link, SMS code, or multi-factor
Required Fields Agent name, org name, effective date, signature
Routing Order Officer signs first, then agent, then compliance
Retention Settings Store signed PDF and audit trail for legal retention

Digital signing and submission requirements

Confirm the recipient's accepted file formats, required signer authentication, and whether remote notarization is allowed before starting.

  • File Formats: PDF, DOCX accepted
  • Integrations: Works with common CRMs
  • Auth Methods: Email, SMS, or stronger

Typical timing and processing expectations

Processing times vary by recipient; understand submission deadlines and internal intervals to ensure the agent is authorized when needed.

Submission Timing:

File as soon as delegation is approved

Processing Window:

Allow 3–10 business days for verification

Renewals:

Review annually or per policy

Update Notice:

Notify recipient within 10 business days

Recordkeeping:

Retain signed records per retention rules

Key milestones from submission to active registration

A short milestone sequence shows what to expect after submitting the SAFA Agent Registration Form and who performs each action.

01

Prepare Application

Collect form, IDs, and supporting corporate authorization.

02

Identity Verification

Notary or electronic authentication confirms signer identity.

03

Administrative Review

Recipient reviews materials and requests clarifications if needed.

04

Registration Active

Recipient records the agent and communicates effective date.

Common mistakes to avoid when completing the form

  • Using a nickname or abbreviated legal name that does not match government ID, causing verification failure and rework.
  • Leaving the scope unspecified or using vague phrases like 'as needed' instead of listing explicit authorities and limits.
  • Failing to attach required supporting documents such as a corporate resolution or power of attorney, which leads to rejection.
  • Skipping required notarization or using an unsupported remote notarization process, delaying acceptance by the recipient.

Consequences of an incomplete or inaccurate registration

Application Rejection: Form returned for correction
Processing Delay: Authorization postponed
Fines: Administrative penalties possible
Loss of Privilege: Agent access may be revoked
Civil Liability: Third-party claims or disputes
Criminal Risk: False statements may trigger prosecution

Download, export, and recordkeeping options for the signed form

Ensure the platform you use can export the signed registration and preserve an immutable audit trail for compliance and future verification.

Export Formats

Download signed copies as PDF/A for long-term archival and as PDF or DOCX for administrative use.

Audit Trail

Retain an audit record that includes timestamps, IP addresses, and authentication events for evidentiary support.

Version History

Track edits and preserve original signed versions to avoid disputes over changes or rescinded authorizations.

Attachments

Attach supporting documents (resolutions, IDs) and store them with the signed form for a complete record.

Real-world examples of agent registration use

Two brief examples illustrate how organizations document delegated authority and use signed registrations in practice.

Martin Properties

A property management firm needed remote agent access for lease signings.

  • The agent completed identity verification and attached a board resolution.
  • The recorded registration allowed on-site closings without additional in-person corporate signatories, reducing scheduling friction and maintaining a clear audit trail.

Fertility Centers of Illinois

A healthcare provider authorized third-party billing agents to act on claims.

  • The form included HIPAA-related authorizations and a BAA.
  • Keeping notarized registrations and retained audit logs ensured compliance during an internal audit and supported secure data access controls.

eSignature vendor comparison for completing and signing the SAFA Agent Registration Form

A neutral pricing and capability snapshot for common eSignature vendors; signNow is listed first per page conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about the SAFA Agent Registration Form

Answers to common questions about completion, authentication, submission, and recordkeeping for the SAFA Agent Registration Form.


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