eSignature PDF for HR Myself
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FAQs
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As a startup founder of three years our legal housekeeping is a bit of mess, how can I best setup a system to organize and track
As a startup founder of three years myself, I can relate to how legal housekeeping can be messy. Once a year, I have our own lawyers go through and do an audit of all of our legal paperwork (which costs a couple thousand dollars to be extremely thorough, but it’s worth it). Luckily, there are now many ways to easily manage and track all of your legal, financial, and HR documents via third-party sites that specialize in these management proceedings. I wrote a blog post about this awhile back titled “5 Ways to Save Time Dealing With Documents” which highlights certain sites that can be very beneficial depending on what paperwork you’d like to track or manage. They are as follows:1. GroupDocsGroupDocs is a new, comprehensive online service for document creation and management. It has multiple features, including a viewer for reading documents in your browser, an electronic signature service, an online document converter, a document assembly service, a feature for comparing different versions of a document, and an annotation feature. An individual plan is $10 per month for limited storage and 500 documents, while a group plan for up to 9 people is $19 per user per month. Based on the number of features and pricing, GroupDoc is a good-value purchase for a small business. As you’ll see below, GroupDocs can be cheaper than a service that offers only one such feature.2. signNowWhen you’re closing a deal and need to get documents signed, the last thing you need is a slow turnaround due to fax machine problems or the postal service. The solution is to use an electronic signature service such as signNow, which is one of the most popular e-signature companies in the world. This service allows you to email your documents to the person whose signature you need. Next, the recipient undergoes a simply e-signing process, and then signNow alerts you when the process is completed. Finally, signNow electronically stores the documents, which are accessible at any time. As a result, you can easily track the progress of the signature process and create an audit trail of your documents. The “Professional” plan is recommended for sole proprietors and freelancers, and costs $180 per year ($15 per month) for up to 50 requested signatures per month. The “Workgroup” plan is geared towards teams and businesses, and it costs $240 per user per year ($20 per month per user), for unlimited requested signatures.3. signNowsignNow is another e-signature service. Similar to signNow, signNow allows you to upload a PDF file, MS Word file or web application document. Next, you can edit the document, such as by adding initials boxes or tabs, and then email them out for signatures. Once recipients e-sign the document, signNow notifies you and archives the document. signNow offers low rates for these services: a 1-person annual plan with unlimited document sending costs $11 per month. An annual plan for 10 senders with unlimited document sending costs only $39 per month.4. ExariExari is a document assembly and contract management service that assists in automating high-volume business documents, such as sales agreements or NDAs. First, the document assembly service allows authors to create automated document templates. No technical knowledge is required; most authors are business analysts and lawyers. Authors have a variety of options for customizing documents, such as fill-in-the-blank fields, optional clauses, and dynamic updating of topic headings. They also can add questions that the end user must answer. Once you send out the document, the user answers the questionnaire, and Exari uses that data to customize the document. Next, the contract management feature allows you to store and track both the templates and the signed documents. Pricing is based on the size and scope of your planned implementation, so visit their website for more information.5. FillanyPDFIt’s a hassle having to print out PDF forms in order to complete them. Fortunately, FillanyPDF is a service that allows you to edit, fill out and send any PDFs, while entirely online. This “Fill & Sign” plan costs $5 per month, or $50 per year. If you subscribe to the “Professional” plan, you can also create fillable PDFs using your own documents. With this service, any PDF, JPG or GIF file becomes fillable when you upload it to the site. You can modify a form using white-out, redaction and drawing tools. Then, you can email a link to your users, who can fill out and e-sign your form on the website. FillanyPDF also allows you to track who filled out your forms, and no downloads are necessary to access these services. The “Professional” plan costs $49 per month, or $490 per year.Switching firms can be a hassle. As a former startup attorney, I have a bit of advice about finding the right attorney for your business: it’s best to focus on the specific attorney you’ll be working with. He or she should have a solid understanding of the ins and outs of your business industry, a deep knowledge of the legal issues your startup may face, and previous work experience with startups to ensure a quality and efficient work product. This is absolutely key when matching our startup clients at UpCounsel to attorneys on our platform who can perform their legal work and hash out their legal projects in a timely manner. We also allow clients to store any and all of their legal documents directly on UpCounsel so they don’t have to go searching in alternative places for the correct paperwork. It’s proven to be a free and lightweight way to store legal documents that our clients love. Here's what it looks like:As I’ve mentioned, it’s more important to find the right attorney as opposed to the right law firm. And seeing as you’re a startup, our own startup clients typically save an average of 50-60% on their legal work, since the attorneys don't include overhead fees (a.k.a. the fees included for doing business with the firm itself) in their invoices.Hope this gives you a deeper look into what other sites and services are out there. If you have any questions or would like more information on how best to handle your legal housekeeping/ attorney matters, feel free to signNow out to me directly. As a former startup attorney at Latham & Watkins, I’d be happy to give you some guidance.
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Frequently asked questions
How do i add an electronic signature to a word document?
When a client enters information (such as a password) into the online form on , the information is encrypted so the client cannot see it. An authorized representative for the client, called a "Doe Representative," must enter the information into the "Signature" field to complete the signature.
How to make an electronic signature from a scan?
The only place I found information about this was in the State University's "Electronic Security (CEC) Course". It is not a prerequisite, so the only thing you need to do is read the entire class description and then just start working on getting the software, which is freely released, on your phone. If you are a student with an iPhone, just scroll to Chapter 3 and start doing stuff. There are a lot of cool apps for this.
Why is it a big deal to have an "electronic signature" on my files?
In the world of digital signatures, it is the most important thing.
For an image, you do this by signing it with an image signature.
What is an image signature?
You can imagine your document as a digital signature, but it's made by signing an image with an image.
This method is used by the federal government when they print out documents and when they scan documents to keep them in digital form. In general, any digital information, from your passport to a document in the state DMV, is an image signature.
So, let's say that I have a document I scanned that says "The State of New York Department of Transportation" and I want people to know that it is an actual document that contains my name, my signature, and my image. How do I do this?
You can use an image signature on your scanned document.
If you don't have an image to use, you can use "Digital signature" to use the same image. You just need to sign off using your name, your signature, and the image on your document.
So, ho...
How to properly sign name on pdf?
I am new to using this tool. I just downloaded the pdf with the name, clicked on the signature, and it just says, "Signing not allowed." What can I do to solve this problem? I have to do this manually.
Hi there, I had this problem and tried to resolve it, and finally got it to work on my computer, but I can't get it to work in the browser. What can I do?
I would like to know in how many steps it takes to obtain a copy of a document that will be signed in another person's name.
I had my passport (from China) for two years in Taiwan and I had to get a copy in China when I got the passport back, but I'm not a citizen of China anymore. I live in New York, and want to make sure that my passport is valid in the US, so I've done some research and have been unable to find a copy of my passport in China. What should I do?
I had a passport recently from China. It expired in August 2013. I want to renew my passport, but since there is a long process of getting a passport, I will probably go overseas when I am done, and then come back in two years. However, I'm not sure when I will be back and I'm still not sure how I will get a new one. I have a couple of questions: 1. Will it be enough to just go to the China office where my passport is, and tell them my address and date of birth, and then get a new passport? Or is this required? 2. Will it be enough if I just pay my money in advance and the person will mail me a new passport? Thanks!
I'm going to Hong Kong to start my new job...
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