Sign Colorado Work Order Online

Document type sign work order colorado online

hi this is pradeep and in today's vlog we are going to discuss about the document type i know you are familiar with the document type in sap but today we are going to discuss more about document type or the document type co which is newly introduced or in s4hana the co postings in s4hana so we will focus on this one just for your reference purpose i will just give you some idea about the document type so as we know the document types in sap are defined to distinguish your different business transaction for example if i am posting one document related to gl posting so you will find a document type is there which is you will find in the document header if i am going to post one document related to customer invoice from fi then you will find a document type as tr if it is let's say integrated document customer invoice which is integrated with your logistic then you will find the document type rv so that is this these are the list of document types you will find under your ob a7 transaction code and it is not new in sap because in ecc also we have the list of document types are there so basically by using the document type we are going to control one business transaction we are going to control the different document numbers also for example how we will differentiate one document which is related to customer or which is related to vendor if it is related to asset or it is related to your material issue so that is why we have different document types are there and you will find different document types different number range uh in sap system so whatever i explained it's a general it is nothing special in s4 in ecc also you will find this document types under your transaction code ob a7 and this is one s4 system as for 1909 system here also the same thing we have it's continued you can see here the product details it will go to here it is 1909 system which is the latest one so you will find the list of document types here okay so you can navigate that one also so this is the list of document types here what up to this whatever i explained is the old concept nothing new here but you can see here one document type is available here that is secondary cost okay so for example it's a normal posting then you will find the document type let's say i was talking about let's say it's a customer invoice so you can see here customer invoice dr if it is let's say billing document related to integration so you will find this document type rv if it is gl postings so you will find here its normal document types and under this document types you can see all your standard account types are activated so as we are doing the reconciliation or gl is linked with all your sub modules so that is why all account types it is there so this is the old concept now what is the use of this new document type which is they are in your s4 system exclusively this one is there in the exclusive system and here you can see if you go to this document type detail control settings you can see here we are not using any other account types here we are not using a s8 customer vendor material we are using here gl and secondary cost so only two account types are activated and of course if new document type is there so definitely you have to create a number range for this document type so we will focus today on this new document type first of all lot of like maximum people that think that this is related to co posting because when it will check any sap document like they have mentioned they have mentioned here it's a document type for co document type for posting but please note that document type is not linked anyhow with a controlling transaction for example if i supposed to do a controlling reposting then i have one business transaction is there right so i have a business transaction like there r ke1 or rko3 if i am going to do the assessment then i have a business transaction rk iu is there so the list of business transactions which was earlier there the concept is still it is there so you will find all your business transactions related to your controlling so here it is so all the business transactions for every documents related to controlling it is as as it is there then what is the need of this document type so it's clear that this particular document type is not going to replace your co business transaction so this document type is something related to finance because always document type is linked with your finance so we will see what is the use of this document type concept point of view it is the same that means we are going to have a specific business transaction or business documents related to finance that is why this document type is there but as it is you can see clearly mentioning it is related to controlling so somehow it is linked with my controlling transactions or something related to that now if i will go to a company code and i will see here all the list of document types so simply i will check my fb03 which is my i will not specify here any document type okay so this is my leading laser even if i will remove the ledger also i will get the some documents related to non-leading ledgers also so let's run it i just executed all my documents here so in this list you can see multiple documents are there so in this list i can see some gl transactions are there in this list i can see here some related to some other transactions like your s8 your customers your vendors so standard document types are available plus in this list i can see some documents related to this newly introduced document type which is your controlling documents and i can see a specific number series also assigned to this one so you can see here these two series these documents are generated or it is there in my document list first of all maybe you are thinking we don't like for controlling document whether the document number is there or not first of all two concepts are here when you are posting a transaction so this is my transactions related to gl postings gl postings without any cost object so that means it's a normal fi posting something i am going to debit and something i am going to credit or multiple debits credits like this in this case in ecc used to get the document in basic and here as you know already uh i have some videos are there blocks are there that is the ac docket table universal journal so this document let's say the document number is 10 000 the document number so this document you are going to have in your universal journal or it is there in your ac docket table if you are new to ac docket or universal journal already have blocks are there you already the videos are there please go through that one so this 10 000 document you will find here plus this 10 000 document also you will find in your entry view also so we have two views one is your gl view and one is your entry view so this 10 000 document also you will find here in my basic which is your entry view so i'm talking about s for hana posting okay now with this gl posting if i'm going to add one cost object let's say i'm going to add one cost center here so this is one just for example i'm taking cost center here but this one is applicable to any cost object so if i am going to post it with one cost object let's say i will add here the cost center something p one zero one or one double zero one something cost center added here now in ecc when you will post a transaction with cost object you must have two documents one your fi document and one your controlling document so in fb03 you will get your fi document and in case b5 you will get a controlling document for your business transaction coin so that i am not going to go into that detail already videos are there you can check that but here if you are going to add any cost object in your normal fi posting so here the transaction flow is fi to co that means you are using the primary cost element for your posting in fact here the primary cost element you are not going to create the same ga masters having the cost element category and you are going to post that so in that case which document type it is assigned it is normal posting with cost object so as usual general posting your document type will be essay which is your gl posting this is not a new concept here but this particular document as i told 10 000 will be there in your ac docket plus it will be there in your bc also in s4hana but it is not going to update in your coep because we are not going to maintain coap table this zop table already converted into as your view table or cds view so if you are new to cds view please refer my the video series also i will give the links in the description so that you can check those areas also now how many documents will be there here it will be only one document if any gl posting sa that means your normal gl posting and with the cost object then you will find here the documents post document is going to post in the system both in ac docket and your business so with only one document that is your fi document what about the controlling document so in this case controlling document will not be generated you will get one artificial number and technically we are saying that cryptic document so we have a concept here in s4 that is a cryptic document for controlling document there will be a cryptic document the reason is here we will not get any controlling document because controlling as you know already merged with your finance or co merged with your management accounting merged with here with your ac docket table so in ac docket table you will get that artificial number just for your quick reference i'm going to show you one document and it's not a gl document it's not a controlling document it's a gen document so let's take this document suppose i will take this document it's a gl posting so here i can see which document type it's the general document so document type essay i can see here some cost centers are there you can see some one cost center is there okay and if i am going to post this document here also the cost center is there now in ecc you will find two documents one for fi document and one for controlling document because cost object is added here but if i will go to here in this document original document is your finance document this is the document and here in finance you are going to get only one document you can see the document number one triple zero four generated and for controlling something technical number is generated not the original document or simply i can say if document is generated for business transaction coin you will not find the controlling document here we have the cryptic document is there so this is one artificial document number is there okay and if i will go to my ac docket table one triple zero four i'm going to get all the information but before going to table let me show you first this one in the call center then we will find out how it is going to update in the controlling report then we will come to this new document type co so let's see this one in the report so i will go to the cost center report gl report i'm not going you are familiar with that you can check that also yeah so i will add here the cost center 2000 and we will check this entry ignore this minus entries okay so let me add the business transaction maybe you will get the idea is the document coin business transaction so for this coin business transaction i can see here no document is there but my call center report updated as usual okay so for this one if i will try to search my source document you try this one in easy's document ecc document posting you will find your controlling document is your source document ksb5 document but if i will try to search this document it will redirect to your finance document same document one triple zero four so as for my example so this one let me connect this document as for this system screen so it is one triple zero four and this one is also one triple zero four next where we are going to get this one triple zero four so where i am going to get this document so my cost center report is updated as usual so here we don't have a co document separately it's a normal gl posting okay so the document type is essay document type is essay it's a gl posting and i have both entry view as well as my gl view is there this particular document you will you are going to get in your i am repeatedly saying it is there both in the b sake as well as acid okay because in future when we will come to the controlling document there we will compare some difference you are going to get so let us see this one in the table first lets see this one they are in your basic which is still there in s4 so i will take the company code i will take the document number one triple zero four and you can see here this document is there so here we have two line entries debate and one credit so this table it's updated so one triple zero four which is document type your general document type essay is it is there in your both entry view gl view that means be second seed okay now come to our universal journal table or ac docket table so this is now the primary table one triple zero four earlier your cost object lines should update in your coep but now you can see in acid okay i'm going to get both your debit credits i'm going to get here the controlling information cost object informations everything clearly i can see from the business transaction identify i can identify that means my cost informations are also available in this document right so i can see the business transaction coin and if i will go to the details i am going to get all the informations so it is my header information is there and the particular document type should be there the gl document type my currency information the cost center is there my account number is there and the amounts are there and i am searching the document type here so document type is gl document types so it's there and for controlling separately no document generated but the co wellner field is important field we have not dropped that field so this controlling document or the artificial document cryptic document still it is there because in future again we will come to this one you will find a document number here but right now for controlling its artificial number or cryptic number you can see this one your controlling document generated as your artificial number and it is part of your finance line item finance document so you can see here so this is the document we are discussing and for your controlling document number a sum zeros and 400 it is available in my ac docket table as part of your finance information so basically we are saying that when you are going to post a finance document if cost object is added then separately no document will be generated for controlling but my controlling informations or any cost object informations are part of your universal journal fine now coming to this new document type the list of document types are there in controlling where it is going to up uh we are go where at what situation we are going to use this document first of all this co document type no user is going to post like we posted this document or user is going to post this document for controlling documents or the co document in fi no user is going to post so that means for co postings for document type for document type co definitely there is no entry view entry view is not there means bc table is not going to update that we will verify also so no entry view only will get the gl view so it will not posted by any user it will be auto generated because here the biggest like we are going to get the relief here we are not going to do the manual reconciliation of your fi and co whenever you are going to post something or you are going to do something within controlling you are going to get a fi document so we will take one couple of examples and we will see this one this one is data flow from fi to co with fi posting we added the cost object and document is there in your acid okay this one document controlling document we are going to get a reverse flow that means from in ecc the flow is it is fi to co that means you are going to post a fi document with cost object and separately you are going to get two documents if you are going to do something within controllng then there is no impact in the fi but in s4hana it's both that means it will fi to co plus it is co2fi also when you are going to post a general transaction just like this one triple zero four document the document type will be essay when there will be controlling to fi which is system generated then you are going to get the co document this is fi document i mean fi document type but it is the co document type so that is why for every posting in the controlling posting means no manual activity right so every posting and controlling sap or system generate a document a unique document number for every transaction within controlling system is going to generate one document that we are saying that it's a controlling document of course for this you have to go for the configurations you have to define your business transactions you have to define your mapping variant you have to do your document type so all the settings are required in back end but user point of view when system user is going to do some controlling activities so we will see what are the activities when controlling where you are going to get a fi document with your co document okay and of course if document type will be there then number range will be there so in my configurations i created a number range definitely with this 22 000 series so that is why there are a couple of documents are available with this document type seo so in this list my document list i can search here the document type as seo now exclusively now i am searching the documents related to controlling or related to fi document generated with reference to controlling and here is the list in which situation this controlling documents will be generated fi document or general documents will uh like it's clear that means if we will conclude if there will be any posting finance document or logistic document and if cost object is there then controlling document will not be there okay so i just show you one control fi document but same is applicable for your logistic also for example if i will take one in my previous document one triple zero four document so the source document was fi document and with reference to that something related to cost object updated i'm sorry maybe little system is little bit slow okay so let's take one document this is the document and in this document also some cost objects are there okay and normally this document is how generated this is the integration document so that means if you are going to do something within your logistics original document is your logistic document with reference to that you are going to get fi document and controlling document because here you can see some cost object is there so cost center is there or production order is there whatever so you will get the normal document both fi and co in your acc but here you you will not get the controlling document you will get only the fi document and for your controlling document you are going to get cryptic document or the artificial documents let us have a look into that also right so you can see here mature laser is activated so that is also not there so that is again another concept materializer leave it so you can see the controlling document for that cost object also cryptic document like my previous example but in this block we are discussing about the co document type so let me search the co document type here okay so multiple documents are there so i'm going to and all the document you can see it's a separate document series so that is 20 000 series i created the number range and this is the fi documents are generated so i'm going to pick the first document first of all when you will take a document type related to normal posting that is your essay or any document type you will find the controlling document as cryptic document just now we have seen two documents one from direct finance posting and one from the logistic posting but when you will find a document type related to essay i mean sorry controlling you will find here source document is a controlling document so that means if it is a normal posting then in that case your controlling document will be artificial number or cryptic document but here in case of co document type you will find your so maybe you will get confused here let me take the controlling document so in case of first transaction your co document controlling document number as your artificial number or cryptic document so simply you can say for this controlling document will not be generated but if it is document type co then in that case your source document is your controlling document so in this case you will get the original document for your controlling so you will find one actual document number for your co document and that document you can also verify in your case b5 what are the business transactions accept coin all the business transaction will come under this category because just now we have seen for controlling or the coin business transaction you are not going to get the actual document okay so this is my first document this document this is the fi document if i will first you will categorize you can see here it is only there in your gl view it is not there in your entry view see here this is the entry view i this is the gl view i don't have the entry view where this document is generated this particular document type is controlling document how i got this document through the t code kb 11n and as you know this is and you can see here this is your generalizer view that means you are going to get you will not find this document in your bc how i got this document through the reposting kv11n so we did the reposting and that is why this document is generated okay important thing here is this document is generated with reference to one controlling document so if here if you'll see the original document you will find the controlling document or your co activities your document as your source document so this is my controlling document this is nothing but your case b5 so with reference to this one i got the document number with reference to the controlling document one i got the document number twenty thousand fine now let's find out this so here this one i did the reposting within cost center at a time i'm going to check both the documents first of all let's find out whether this document is there in the b seg or not our previous document once again i am sorry system is little bit slow or connectivity slow i don't know but we are getting some slow response yeah so here we will find out the new document type which is your twenty thousand it's not there so that means this new document type so all the documents related to your controlling document or document type co you will not find in the entry view or you will not find in your basic it is only available in the acid okay now at a time we will check three documents because in my example i have used here so far three documents one document we have seen here or just now we checked one triple zero four another documents also in between we have seen that is forty nine thousand something related to logistic transactions that also i'm going to include here so one is one triple zero four another one forty nine thousand and another one twenty thousand how we got this 20 000 due to the reposting due to the transaction code kb 11n and we will verify that in the cost center also but let's see in the table first when you will check your document number one triple zero four how this document generated it is posted something by user in the finance system and that is why this document is generated and you can see here the document is generated with reference a finance document that finance document is one triple zero four so that's why no update related to controlling here only controlling informations like your cost center your business transactions all these things are updated but separately we don't have a document so this is how we can reduce the data footprint when i check the document number 49000 which is generated with a logistic document again here also we don't have a separate controlling document but you can see here what is the reference document this is a mad doc document or it is a logistic document so with reference to logistic document we got this document or simply you can say it is one integrated document but when you are going to check your document number twenty thousand twenty thousand which is the document we are discussing today document type controlling this document is generated with reference to one controlling document with reference to controlling document one this document is generated so the special nature of this document if you'll see any document related to document type co will always have a gl view no entry view that means it will not be there in your basic it will be there only in the acid okay this particular document only there with a document type co and always you will find this document with reference to one source document as your controlling document in this example the document number one now i am going to check both the documents in the course center report and we will differentiate this document so this is the cost center we are using 2000 in my example see when i posted this document coin business transaction the original document is my fi document this is my fi document already we discussed but when i am checking the document type related to rkib okay so which is like we transferred some cost from here to another here but this is not the example we are discussing we are discussing 20 000 document so better i will go to my production group and there i will find out it's reposting rkib is your month and a location so that is also one of the categories but it will not show to my example okay so now here here you can see we are discussing about the document number which is your 20 000 and how we got this document number 20 000 first you can verify here this fi document is generated with reference to controlling document okay and what is the date the posting date is 22nd so 20 second fave check the controlling document so i can see here the controlling document rk1 20 second fave check the source document last time we have seen the source document was fi document but here you can see the source document is your controlling document so with reference to this controlling document one that document is generated so the same is there also so when you are going to do some controlling activity or like this the controlling activity you are going to get the fi document here also you will go to the what happened to system so with reference to this controlling document one this fi document is generated with reference to controlling document this fi document is generated here multiple documents are there so all are you can see this 20 000 and this two twenty two triple zero one both are co documents only but this is generated with reference to a controlling document so same we verified in the table with reference to document number one we got this twenty thousand document with same also we verified in the report call center report okay with reference to controlling document you can see the fi document is generated what are the other scenarios where you are going to get the controlling decrement or it is only applicable when it is only reposting rk1 means its reposting no it is not only with reposting any month and allocations if you are going to do in that case also you will get the same concept or the same concept is applicable okay so let me go to the again the co document so just randomly i'm going to pick one more document let's say it is this one this is one fi document and this document also same nature it is there with document type co this one is also only having the gl posting right it is not there in the sake it is only there in the ac docket and how we got this document with case u5 so we know very well ksu5 is nothing but your assessment so when you are going to do the month and the location with assessment system is going to generate the co dog fi document with reference to the co so if we'll check this document document number two triple zero two let me add this one also in the list okay so let me only take this document otherwise it is too much documents maybe you will get confused so let me remove those documents which are already we discussed two triple zero two so all the business transactions related to controlling that means rkiu so when you are going to do archive again for this also configuration is required so when you are going to do the month and allocations rkiu so system is going to generate the internal document within controlling like this document number six so let us find out the document number six here rk iu yeah this one okay so here we did the cos allocation that means from one cost center i transfer the cost to production cost center so here are the minus entries and of course you will get the ah here is the plus entry and you will get the minus entry in the respective cost center let us go to here this document is not new in the sec i mean in sap because in ecc also we have the same concept is there so we are going to transfer the cost from service cost center to production cost center new concept is when you are going to do this activity within controlling your fi document is also generated or simply we can say fico auto reconcile we are not going to do anything so here you can see the minus entries with my service cost center and the plus entries with production cost center minus entries with service cost center plus entries with production cost center right so you can check here service cost center canton and plus entries with the production cost center this is the controlling document with reference to co document document number six this fi document is generated this fi document is generated this one definitely your posting date in both case it will be same like this document we executed because it's a month-end document so let me add the date of check the date so this is you can see 29th 5th so this document is generated on 29th automatically the fi document is also generated 29th fave this document is also generated 29th fade right check here what is the minus entry minus entry is your a101 same is there in the here also the plus entries with production cost center p101 p 101 got it so whatever we are going to do in the controlling you are going to get the fi document and this is the fi document generated with reference to a controlling document so in this case the source document is six so we verified the business transaction rk rk1 we verified the business transaction rkiu i'm just showing you some sample documents but this concept is applicable all the business transactions except the coin when you are going to do something within controlling you are going to get this one let's take one more document document number two triple zero four this is what document let's see this particular document is generated with reference to let me find out here again it is the same nature you can see here the document is generated with reference to something that is your document type co and here i did an order settlement ko double light is your order settlement again it is also gl view let's find out what type of document it is the source document so all i am listing here all documents i am showing the document type co in fi with reference to some controlling activity so here again it is gl view so the original document is i don't know let me check yeah so this is one document we did or i did a copa settlement in the account based copa with reference to the document number one this particular document is generated so that means if you are going to do something cost assessment you are going to do some order asset assessment and it's uh again it's a month and date it's a month and date you can see so when you are going to do something month in the locations from profitability analysis point of view you are going to get the co document also you are going to get this co document type in your fi okay so this document where you will find you will find this document in the copa report so i am taking here account based copa which is again new concept in s4hana so we are looking for the document document umber one zero one you can see here in this case it's not cryptic document the document whatever i have shown here one document number one or the document number six or in this case the document number two zero four let me add this one also in the table two triple zero four two triple zero four this is the document so with reference to the business transaction koa this particular document is generated document number one zero one so with reference to this document number one zero one this fi document generated which is your document type co okay so try to get the difference between cryptic document actual document sometimes your co document is generated as or your in controlling the documents as cryptic document but whatever the document i am showing here the document type co in that case most of the co documents are actual document because here as i told the data flow is from co to fi if it is co2 fi then document types you in this category we have seen one reposting entry that is your rka1 then we we have checked one assessment entry rkiu just now we have seen one ky entry that is your order settlement so in that case also your fi document generated with a document type the same concept also applicable in case of when you are going to do the cost calculation actual costing also so let me take one document from that category i'm just searching one document from the my document list fi document list so let's me let me take here one document let's say what document i will take okay let's take this document i guess okay let me go to the relationship browser and we will see this complete history let me expand everything so here our fi document or your controlling document is your two double two triple zero six this is your document type co but for this first you have to understand the complete process then only you will get the idea here because this is the new document generated automatically in the system due to some other activities what i did here first i created one production order for this definitely i should have my cost configuration and all everything should be there so let me show you that this is one production order created in my logistic system okay so here as i did a multi-level costing multiple cost ah multiple orders are there so we are looking this order for this this is my production order we for there that also you can see my cost calculation standard cost should be there actual cost calculation should be there and this is my bear with me system is little bit slow or connectivity issue is there maybe yeah this is the cost calculated actual cost is calculated and i confirm the order here yeah so this order number four zero lost the four zero so this is the order created then confirm the order so here what i did i created one order for 36 units or this one is generated with reference to the main order then i confirmed with the 28 because here i did the work in progress calculation so for this order then i issued the material that is your material consumption this is not the co document what we are referring this is the ah sorry this is a logistic document so we issued the material here that is 420 kg of material we issued with reference to that production order and due to that one accounting document is generated four nine zero zero one four zero nine zero zero nine but this is not your co document this is one integrated document so when you are going to do the previous one what i i shown you that was 49 000 what was related to your production cost center this is related to production order so here also you will not get your controlling document as per the general concept because the cost is flowing from your logistic document it is not within controlling so original document is your logistic document original document is your logistic document for this again only fi document is generated and for controlling you will get the cryptic document as per the old concept you can see here controlling cryptic document so this is your integrated document stock cost consumption material consumption is generated plus i added here some activity this one this is a controlling document so here we transferred the cost from cost center to activity we transferred to the order so we can see here the cost is transfer to order this is my hours and this is my cost so some cost i transferred from my activity to order for the cost calculation point of view now when you are going to do this activity in ecc you will not find any fi fi impact for this one because it is purely related to your management accounting but now you can see you will get this particular this document 201 this document when you are going to this activity you are going to get this fi document and that is why this document is generated once again lets see this controlling document so what is the document number 201 okay so 7500 something cost we transferred from internally because this is your controlling this is also your controlling so cost is transferred from cost center to another production order so these are the internal co activities but as a result of reconciliation you are going to get document number two triple zero six so see here seven thousand five hundred minus entry vary this first of all check this one again it is also document type co then we did its confirmation so we did the production order confirmation again this is there in the gl view we don't have the entry view for this one okay and the minus entry should be one cost object so we transfer the cost to from cost center to plus entry to the production order or we transferred this one hours to the production order we transferred and that is why fi document is generated so you just if you imagine your ksb5 document in every aspect we checked the co document or the ksp5 document is your original document and with reference to that we are getting this fi documents you so that is why this document is known as document co postings but it is not actually a co document it's a fi document okay so if you check this document two triple zero six in your table so this is also a fi document generated two triple zero six and how we got this document with reference to two zero one and two zero one is what we did from cost center to we transfer the cost to the production order okay so i hope you got some clarity about this new document type co so don't think like it is a seo document it's a purely fi document and that is why it is there my in my fi document list but thing is that whenever you are going to do something within controlling so in this example we have seen one reposting one month under location one copa settlement and the production order also so within controlling if you are going to do something then automatically data flow that means fi co2 fy this document is generated and the document you will find only in the ac docket because it is only there in the gl view entry view is document is not there i hope you got the clarity any any questions related to this one you can add in the comments so you can any questions like any query related to this particular scenario you can add in the comments i will happy to answer your queries as soon as possible thank you very much for watching this video