Help Me With Sign Arizona Banking Form

Help me with industry sign banking arizona form later

now is what we'd like to do is take a few minutes now and drill down into some things that local board secretaries have asked us about what we'd like to do now is bring up some of the training material that we provided on the website and go through that and the first one will bring up is going to come from our retirement instruction manual as we've mentioned there's to retirement instruction manuals and most of them at once you'll be looking at it first somebody was hired before 11 of a certain date 2012 this is try an instruction manual we're just going to kind of scroll through this so you can kind of see a process of how this is set up some of you might say I've never seen this before but if I as a local board secretary this is the first place i would go to make sure I'd be able to do my duties as a local board secretary so if you might look at that whole thing and say now what exactly am I looking for here in this particular example let's click on one of the topics who has an interest in one of the topics are on that agenda first of all let's click on what normal retirement okay so if we click on normal retirement it gives you what the qualifications are he needs to work 20 years be 62 15 years of service corp as a checklist and these are all the documentation zor forms that you may need for that particular person to retire and you can use as a checklist going through as you're helping a person out okay does that make sense it's a very good instruction manual and it will be updated this sep tember actually of 2014 so let's go back a page now and go back to the main menu and you can see how about what happens with an overview of the forms in the retirement package let's take a look at that this is a great example to say what is actually is compensation what does a person need to have for contributions overview of the forms what needs to be done if the person's do an application for a benefit who submits that and who signs the paperwork that's what this instruction manual helps you go through so let's go down one more page retirement benefit calculation on Form 11 this form provides the details of how the benefit is calculated so you can see it kind of breaks down all of the paperwork that needs to be submitted and the notifications the notification of benefit form 12 if any of their hurt or form 11 or form 12 before okay so form 12 would give you the benefit type the date of the first payment the monthly benefit amount you might say wow this is overwhelming how do I get to all of that information okay well what we've done is we've created in this instruction manual all the information that comes up let's go ahead and go to navigating to this spreadsheet so if you want to navigate to the spreadsheet you can go to the website and you go to PSP RS calm and a screen will come up and show you on the main menu on the drop down on the left hand side so in other words it tells you exactly what to do is you're going to find that spreadsheet will go down one more page it will step you through scroll down to each of the different sections how you find the spreadsheet and how to fill it out does that make sense so it's kind of a detail thing so let's just go flip through the next four slides there might be an Excel macro that you need to set up okay there might be a download to your computer that you might need to do so in others this instruction manual helps you go through the process the next slide please so this is the beginning of the spreadsheet it'll open up now how many of you have actually seen the spreadsheet before okay so we have some of you have this is how you helped retire somebody okay so you open the spreadsheet up and on this particular screen you're going to put in their name and some static data to help them out to get ready to retire and then you'll see down at the bottom there's a bunch of forms that we just talked about form 11 form 12 all the things that you need to help that person retire so I kind of help you understand how you get to the spreadsheet you know you can find it on the website you click on it and you open it up so now what we'd like to do is just scroll through the next two pages page 16 and it goes through the deadlines to how to submit this paperwork how about the health insurance that's available to the retirees all the information you'll ever need to know about a retirement package is listed there so what we've done is we've actually created a spreadsheet that we'd like to open up now so you can see how this works so if I was a local board secretary and the first thing i would go to is where the retirement instruction manual read through the entire thing peruse it kind of get familiar with how that works now we put together this particular instruction met this particular spreadsheet to give you an example so in the instruction manual tells you to go create one of these spreadsheets so we've created one here for you today and now you can look at it the first thing I want you to see is today's date and the date the person may want to retire and the personal information Joe retire he wants to get out what's his birthday is email married his spouse information and where the person may live so this is just static data yeah does that make sense now at the bottom you may have children that will be listed now the thing I want you to understand once you fill out the spreadsheet you may want to save that off onto your computer so you'll have that if there's any additional changes like bank information or anything else then later on for the retiree now what happens if the person do you see the radio boxes right in the middle it says a normal retirement this is how you'd create a normal retirement what happens if you clicked on accidental disability everything at the bottom of the spreadsheet would then change so it would become a disability application what happens if you want to do a surviving spouse or designated beneficiary everything on the spreadsheet would change does that make sense ok so this spreadsheet is set up so you can do just about everything which you can do to submit the paperwork that's in the retirement instruction manual so if we go back to a normal retirement for just a minute you just kind of saw how it all jiggles around and brings up the new information let's go ahead and scroll down on the actual retirement spreadsheet for just a minute and you might say what about the retirement employee information this is particularly the place you might be retiring from he put in the years of service from January first nineteen ninety when the person started to September 30th when he actually is getting ready to retire you may look at his compensation area and we'll get into more detail about this in a minute he worked from sep tember first 2010 through 2013 and he had an average of a high three years he'd put that information in there now you might ask yourself where do you get that information there's two places usually go to the payroll group and that local board portal website we were just talking about which we'll get into in just a minute to calculate and find that information it helps you determine what the compensation would be perhaps some of you might have leave without pay or they may have prior service whereas that information found the local more portal it has all that information stored there the industry perhaps they might be on industrial leave the payment information a direct deposit it might go to chase bank you may need to bank routing number the information there now the important thing i want you to see here is who's the beneficiary to you'd want to put in perhaps the wife or whoever the person may have and then you'd put down at the bottom these forms are prepared by a certain person so does that kind of make sense how that's done and when your neck your board meeting that you actually you rest you know had your meeting on because all this spreadsheet now is filled out and if you go to the actual information a down at the bottom is you can probably see here it brings up one of those forms what is a p4 form this is telling you the person is getting ready to retire and some static data about the individual ok so P form you need to provide certain information off of that see if you had leave without pay it would fill it in the spreadsheet that makes sense ok let's go to the next form that's the p4 this is where the primary beneficiary information is at designation of who the person would be paid and the person's name and social security number would come up there plus the person who would be getting the benefit as well if that person passed away the primary beneficiary that's the form 8 if you go to the next spreadsheet and you click at the bottom it'll bring up the next form that's the form 11 and we talked about this one just a minute ago this is where it actually says this guy worked for 24 years and his date of birth all that information is brought across from this spreadsheet the input sheet that we put up there now it's important you see their online 17 amount of final contribution we need to know that you've actually paid that person all the way through to his retirement date ok we get a lot of forms sometimes where they stop the paint the payment on the twenty-fifth but the guy retires on the 30th so what do you think we have to do you have to get more contributions because it has to be the last day in which they actually retired that makes sense okay so i don't know why some boards they said well payroll stopped well no payroll has to go through the date in which they actually retired so you can see on Form 30 it's a calculates his benefit of twenty seven hundred dollars but because he had additional service on this he gets a little bit more money so it gets about a three thousand three hundred dollar pension because it takes the high three years on 26 divides it out to a monthly amount and then calculates it for you isn't that nice it's a wonderful spreadsheet to be able to calculate and this would be done for a disability all that's done the same way so let's go into the form 12 this is very important that we see form 12 which is where the benefits are actually calculated but he actually will get on line 17 line 18 the dollar amount what is spouse would get a surviving spouse and it comes from your again the local Board met on that particular day and you're able to submit the paperwork okay and then the next form would be a tax form 13 this is a direct deposit form for somebody may want to check automatically put in their bank account which we encourage everybody to do so you can see by clicking on each of those forms at the bottom what does it do it provides all the paperwork that's in the instruction manual for you to be able to actually be able to use all right in the next form would come up and this is again form 16 this needs to be signed it acknowledged and initialed in each of those spots the member has to say I agree to these work guidelines I'm not coming back to work it's return to work document this is new based off of all that was passed recently form 16 they're acknowledging that I'm done I'm not coming back to work usually within a year with that agency and the next form would be the tax forms this is a w-4 p now you can see the top portion helps you calculate it but the bottom portion is what we actually need to see see how Joe retiree comes in Joe retired his address and in this situation he's married with two dependents he and his wife does that make sense so you can see that all the tax forms are filled out a lot of times the member for just to sign this now can we take taxes out if he doesn't sign it no so you got to look at each of the forms that are submitted and make sure taxes are taken out or each of the forms are submitted with the signature in the date and the last form here is the Arizona withholding he only wanted one point eight percent of his retirement check taken out for state taxes that has to be marked and also signed okay and that kind of gives you a flavor of what needs to be done so if we go back to the first pin you know the retirement input sheet is there anybody that has any problem with filling out the first section they're pretty easy it's static data all the information is available now let's go down a little bit because we want to go back to one of the sections here where where where it comes to the salary the compensation area this is where a lot of local board secretaries get very confused how to fill this out how do you find the high three years in that particular situation well the first place to start is your payroll records and you look at it and say well we think it's about 150,000 200,000 for a high three years okay now if you sign into the local board portal then you'll be able to calculate that against what we have in our database so let's go to that for just a minute and we'll come back to this and this is where you get the information from as we talked about the compensation because all the other information is pretty much should be at your fingertips you know that the guy for the day he's retiring what is service dates are now what happens if you don't know what the service dates are what do you do you go to the local board portal you look it up it says the start date and when the end date you know it helps calculation should be right in the same we actually get paperwork in the office it says no the guy started on sep tember 5th 2010 and a database says no sep tember first 2010 now what do we have to go with what we have in the database unless you have records otherwise that's one of the common things that comes into the office they don't compare to what we have in our database with your records to make sure it's submitted properly the first time you should get all that resolved prior to submitting any paperwork Ernie spreadsheets ok now the compensation area is very important we talked about how to find the high three years is using the local board calculator using payroll records it's really important that you put the final contribution to PSP RS and the dollar amount and the pay period ending it has to be the data retirement can be before or after has to be working through that make and if you don't have contributions for and what happens our office has to say whoops we don't have it on record we can't pay the guy ok that's one of the common things that happens so if you're looking at the p 11 as we talked about all that data is brought over and as some of the things that we don't see is the membership date might be off the prior service might be off leave without pay might be op or the total service might be off if those things are off you need to find out why but you can always compare to the local board website and we'll tell you why it's on that makes sense the p 11 also the retirement date and the final contributions as we talked about always has to go through the members retirement date this is reflection on all the pages we just looked at on the website here so if you need to find the history for the pay periods it's better to look it up first and then try to put something in a guess at a later the p12 oftentimes the members initials are not on it and there's not signatures available and perhaps a local board secretary perhaps didn't look at all the paperwork before they submitted it that's a common thing that happens and guess who gets the short end of that the member because we can't pay them unless their signatures are on all the paperwork so it's better just flip through each page make sure you've signed it the board term is signed it all the information is there also the w-4 p as we talked about the member completes the bottom of the form and it has to be completed all the way through if that information is not there we can't take any taxes out and then we get a call as we talked about form 16 all the items need to be initialed by the member and the bottom of the form needs to be completed as well so it's interesting that each of the forms p5 the local board needs to sign and date those when they receive the application because then we know that the application has been submitted and then set forward the p5 also whether it's an ordinary temporary or catastrophic all of the different questions need to be answered on he spray sheet to make sure the member has knows what kind of application they've applied for so if you go back to the spreadsheet you can see all of this is calculated off the input sheet now what happens if we did find an air and let's just go back to his service date for just a minute okay let's just say the air has been found and he didn't start on sep tember first it's under the retire employment information there we go oops hit there he actually started january first 1985 okay let's just say there's a big error we've typed it in wrong we click on that now let's go over to the p 11 so you can see what difference it makes in the calculation it has the same average monthly compensation it now moves it down from Part D to Part II and you can see now that he gets a higher benefit before it was calculated at 3,300 now it's calculated 4131 dollars because as you can see has 29 years of service which is a higher benefit to the individual that makes sense so you got to make sure those dates are correct before you actually print all the paperwork and agree that that's what's happened alright so that kind of concludes this section to help us understand why the spreadsheet is so easy to change make sure you save it off and you have that for each retiree this I'm going through the process we appreciate the attendance today again the active members the Dons group can help you with all those transfer things you're talking about and Bonnie's group can always help you with any retardant members information about insurance so we appreciate you coming today is there any other questions at this time if not thank you for attending