How Do I Sign Minnesota Electrical Services Contract

How do i document type sign electrical services contract minnesota

good afternoon everyone and welcome to the fourth training session of web Express velocity my name is Sher Ali and I have the honor of being your host today where we will discuss vendor invoice payment the session is planned for 60 minutes and will cover a background sample process flow and a system demo followed by a slot of question and answers via YouTube chat to start off let us understand the components of vendor balay in web extras system vendor billing is understood in the following flow operation document advance payment of operation document bill entry against the operation document finalization of your bill and payment against the document you see operation it see Chuck Shannon carrots DRS every Ranchi this is of total 80% off when the invoicing their payments of vendors is around 15% and payment via petty cash around 5% the point to be noted here is at the time of THC or PRS or DRS creation this is the expense against your the document 3 and it was used to be paid against the sale can be paid in the via cash posting can be seen the third step in the flow is entry a vendor invoice is to be created in the web extras system to understand the outside again you end up a bill entry is bill finalization and payment the last step is the balloon payment which can be done by a cash posting with ABC in the ledgers now once we have understood the vendor invoice payment flow let us understand the flow of the training rates at ilan we will showcase but KD n8 and for pris DRS transactions which is PA 3 in the testimony which are ready for vendor payment see to enslavement generation of noise effects on after the payments so let us start to understand how a transaction document is to be built after completion in the system after logging in this the user needs to go to the exact location from where the transaction is being created to the Mumbai location the virtual location of Mumbai the user can find all the T axis which are pending for payments recycle vendor before creating an invoice let us see how a vendor contract is maintained in the system hire contract for the trainee purpose the screen now shows the vendor contract already created against the selected [Music] vendor type select the same contract select window and relay to work on if you want to win deal there are three types of contract which you can maintain against a vendor do is contract for THC and this is ways for PRS theorists difference with options of THC DRS NP RS THC window route waste per kg contract select contract Road air will make cetera the route you want to design for so the road can be decided as Mumbai Baroda Ahmedabad route number to be specified this contract is maintained the amount of rate which will be applicable the maximum rate which will be applicable and read type so this device standard rate of 1500 and maximum yield of 2 lakhs 50000 next step of the same contract is PRS DRS contra I advise payment of movement on vehicle type on minimum committed kilometers 2500 charges mmm pigment allowed and committed trip of the month to revoke this contract every DRS PRS will collectively be involved and all the total kilometer travel will be allowed for invoicing referring to the premise please see the contract you facing will be done per carry so the load inside the THC will be captured from the consignment notes and the total sum of all the kilometer rkg will be charged as per the rate in the contract now let the system and see how can we remove it we enjoy this generation you can select the vendor the system set list registration from the vendor registration details I will showcase that state in which the vendor is registered Tito booking will be the state from which the booking is being done selection of service and the document type which is let's see we are with invoicing the THC documents extra document will be checked and select the type of transport here the user has to select the sack code for which this vendor GST will be applicable let us select blue transferred services of goods confirmation of this query if its user will find the tanning ticket fees which are unveiled Celine Ruby C and some it on the screen now you can see there are two pending for invoice Cretaceous number the documents can also be selected this is now creating vendor invoice generation any remarks you can notice when the contact is from the contract to move ahead select GST master similarly select booking location and the company details will be selecting the amount from contract is this is no idle hands payment for this THC so entire amount of the contract 1500 is the balance amount to be paid there are no deductions and additions 1500 you can come down and see on the same screen of the G is it applicable the division exists cs50 is replicable but in this case you can see this is and is applicable it annoys generating after the transaction if it feels mean creating an advance is being paid to the driver in a case a pH C will be applicable for invoicing only after an advance payment is been done let us start with an advance payment of a THC transport operations a cycle advanced filter in THC documents in which user has written an amount of advance will be pending for invoice creation until the advance amount is being paid advance fee module select select vendor under select document type HTTP our STRs and sum it all the TNCs which are pending for advance payment will appear in the next page so in the document D train has 16 November to 23 November document type they are XE for vendor other if advance when the payment all all available in the below court below the table consists let's see for a big number ni 5 623 fel type movement starting brands Mumbai routed selected and selecting the state see advance payment this screen now show gives us which was registered and committed at the time of THC creation so you can see on the screen there is a virtual number which is this altar of of THC creation user can click on the document number and check created manual about the number the user can also enter same Lucent amount is same sorry or additions in this amount so that total the deduction from the contracted amount to the advance amount a tedious can be entered here if any tedious account has to be shown the reflection of a total of that conditioning here and now the pigment details either I should high amount of 1000 will be paid from cash in hand to the vendor on commission of this if an advanced voucher will be generated as a payment done to the to the vendor this is about your number again for this 50 vendor invoice second advance payment after the billing of advance payment double entry for the same THC can be created on the same screen let us billing selecting the transition rate of last week as tasty as industry it feeds effect mirasta state of booking Maharashtra and the service type for bakers entire select document I PRS ferrous or just a few mode of transport as road transport services and goods see four generation of invoice now there are two THC which are available to prepare the invoice let us choose document number 44 this is the same THC for which we just payment and here you can see the contract with the vendor contract summary with the same as per the vendor contract seen before kilometer is back to see the total weight carried in this PLC will be applicable and 18 rupees per kg selecting the sad code as I seem applicable yes state it city and location if see details facing from the GSD master this is a moment yes it's unregistered no pure hinders here you see the document number the contracted amount added amount the advanced pigment done rupees 1000 the balance amount and the net payable amount of 1000 advance amount the net payable amount becomes three one zero to P then P is given can be entered he still hit if a subtotal of the voyage also allow you to round off the amount the honor of the tediousness first third one of the DLC amount on submission of the page an invoice number against the THC is generated this annoys will be a meeting for finalization as referring to the previous discussion step one fitzy listen election document creation to advance payment step number three is bill entry entry and now this table for finalization at this stage when th is being generated and a vendor bill is being created an expense entry is booked against this transaction as payment a voucher ledger was posted in the ledger in hoist utilization vendor bill finalization all the bills which are pending for finalization can be searched select the date range last week and the increase for it have also can directly be entered in the middle column show on clicking this query page you have two invoices meaningful finalization the one invoice we clearly just now and which we created in the starting of this trainer select the second option bill number b e MF mb 8090 0 0 0 0 7 the financial layer on which the impact can be seen 1819 and the city's let us summit this bill and finalize the same so now this and now is applicable for payment on finalization of either effect can be seen moving ahead to the third step of payment vendor bill payment similar to the other you can choose the direction and name in the search criteria all invoices which are pending for payment can now be fed you can also find a specific number by searching in the query pits the bill which was test is now available for payment you can see vendor code and name blimps freedom which is the advance paid amount depending amount and the total amount against this invoice user wants to pay multiple invoices at once it also allows you to select multiple bill number and generate one payment again same similar to other forms now in this one isn't selected for payment depending amount applicable to be found I have this invoice details can be captured user selects option the cash amount and the cash you had it is the noise payment let us check what if the user wants to play this invoice why a bank on selection of bankers the user has to select which account will be selected for this payment for a bank if is paying for this invoice against the cheque number a valid racket is supposed to be aimed on submit and close it so the payment voucher number we are mu MB 18000 the fix generated against this payment that's back to the invoice payment flow action can be seen in the letter now let us go and refer the voucher register to understand what all vouchers got posted after advanced payment and final payment the path to reach how to register so I dropped illustris also be generated for a specific date range prototype for all bank cash until really put the voucher register has entries done within this week fitting the voucher resistor for today you see submitted as experiment of 1000 against vendor Edition was generated about register report which photo which is Crick same vendor vendor payment of three one four zero which is the bank payment done against check number one two three four five six see a little posting the bank said to be three one four zero then bill entry generated and a debit entry and vendor and this point after payment the middle has defects and see the effects after balanced treatment against the TFC general ledger report select account and can be kept blank for all the letters signal a report unless the report will showcase entries connections created you can clear the screen filly against a - roadways San mbmb 1864 after that a balance three one four zero against the same window which is the balanced favorite so both the customer and the company understanding the flow of ether allotments the similar flow can be understood for PRS and DRS let us create the address system stretch the a vendor invoice against the transaction again from transport operations pickup run sheet document can be generated here from this form so this is focused 38 consignment notes available at mu and B location which can be taken in the pickup run sheet select the vendor type as attached when the name understood if a consolidated eatable number and the validity at this you can notice see the rate for this similarly a fixed amount of committed kilometers can we see here is the name to make a number all the details of vehicle type Michael registration FTL type fetching from the vehicle master and enter the driver's name click on next step all the local location in the user can select multiple rockets hit a pickup run sheet add this sort of thing a starting kilometer in n kilometer is to be captured the difference between the ankle meters and the starting kilometers since traveled under this VRS this will be available for invoice creation let us sum it and move to the next step in reliance amount can be entered on this field the balance payment branch enhancement value can be entered in the below fields on Commission of this form a pickup run sheet is created successfully since the has the opening and closing kilometres it is available for invoice generation after the transaction so let us generate an invoice against the same planet number involves cycle vendor billing I have copied the invoice number which can be directly utilized selected the well as that interest rate rate of supply Maharashtra service Ferris select mode of transport as no transport services and goods the beard is now available selecting the docket number and submit vendor manual in OS number which is provided by your vendor can be entered on this select sad code are seem applicable yes or no select the Sydney it and vendor state in case that at multiple states state also other than Mumbai so only the registered its against this vendor code here to generate an invoice document PR it's an amount is in case we want to enter the breakup of the payment you can select the popper and enter the riddle of the expenses for deductions or additions I want to end up every too hard and low defense as which can be entered and submission of this a new vendor invoice should be generated you can see a bill number is being generated after the invoice entry next time to the same cycle is preventable finalization [Music] now in addition never finalized voice in enjoys this if you have any doubts or questions please enter the doubts in the comment section we will have a 15 minutes question answers after the completion of this law we will be happy to answer the concern doubts related to your business and drink the vendor services which are mapped against offender I found this for making higher electrical higher has mentioned in the earlier screen a vendor invoice can be for multiple processes so we are just understanding the THC flow the truck hiatal and flow the PERS flow which is a pickup run sheet and the DRS that is a delivery run sheet this comprises of 80% of invoicing done for the vendors apart for these we also have 15% or more for other purchases done in the system so even if the vendor is a fuel vendor a 3pl vendor a maintenance workshop window etc an invoice will be generated with the same process next step will be finalization and finally the bill payments you can see a billion tree available for payment select the bill number and subject man about cinema myth mode selected as cash addiction done by cash we will go to the general ledger after this to understand the little click active as all in cash it we'll be shown as deducted against the cash in hand account 68 number is being generated after payment of the invoice you can also see the accounting treatment for this document from below click moving ahead an action of invoice payments let us concentrate on the reporting scene in the ledger [Music] today and showcasing you believe the transitions and reflections showcases it make an amount Exum for twenty five hundred a month against other roadways which is a contact amount charged when PR is generated the effect on the ledger it seen our different cities have a question in the comment box from beeping sharma and between the scenario of how to make debit note against the party so we will take the case note created against debit not k and we created from the following menu when the invoice tama credit note and resume the same form allows you to generate a credit note as well as a debit note a credit note can be generated against the customer from the same form and the debit note can be generated against the vendor from the same form as the query has been raised let us create a debit note against the same window it can be either transaction with little bill taking a transaction before now link state as Maharashtra company list as global charter for our case check if there are any bills pending select a bigger lead range so there are no pending bills tomorrow let us create and bill and then complete the payment by debit note some already created vendor bills are pending for finalization let us finalize those bills analyzation for amount of 1500 let us finalize the bill and now proceed to generate a debit note the path for the debit note generation is vendor invoice extra very good generation the same form select debit and select vendor for transaction billing in the state of Maharashtra in this date range the good which we have just finalized can now be seen on the screen selectable number which is a transaction Bailey building safe Mirage top billing branch mumbai-based in detail party cool party type register building state bill to state is Murata and the billing party th still number taxable amount 1500 total you know is amount 1500 as it is no IDs CCDs t-38 applicable for RCM no consummation of the form you can see three days the bill number against which the debit most is created all the details cetera is already faced in the system dammit note amount is the entire amount of living and which is something is the same in case have lesser on reusing against the pending amount a reason is to be selected of why is this debit note is being issued interruption due to illegal every deduction do and damage Direction due to part it's too late listen select a reason a deduction due to damage you can also click a remark and select a ledger from the fronton as we all know a debit note falls under a manual entry in the system the ledger is to be selected from the front-end manually to see the effect [Music] let us select a ledger and total amount of 1000 a debit note will be generated [Music] this is how you can generate a debit note against an already created invoice in the system view and print the debit note and issue it fetch alleged report to see the effect after the transaction [Music] [Music] that you can specifically check all the transaction and effect against the vendor choose the vendor click the name from the popper and show you can see on this fire is selected the category is liability all the vulture is created against all the payments bank or cash after generation when bill entropy Milton when advance payment launch it a little extra let us move ahead to the questions which are being raised in the comment section how to make we have a question in the comment section from between the sink area of how to create make an on account payment if bill received after two months and adjust so if you are talking about operational document a payment fraud PHC that is a truck hire you have child you try hired in the market or the attached vendor or a pers that is a pickup run sheet or a DRS a delivery run sheet in all these cases we have already covered of how to generate an invoice and then do the payments we have to get also showcased how you can do the advance payment against the transaction document apart from operational documents we do not allow to give any type of advance on an on account payment to the vendor as generally in most cases an advance or a payment is only done against a particular transaction so the first step will always be a transaction documents in case of a vendor invoice you can send us any more questions in the comment section and we can showcase and clarify the doubts if any in this session we have the current vendor contract per kg rates and vendor contract per kilometer rates after that we created certain documents that is THC VRS and PRS we also saw the expense registered after generation of the document the second step of the entire flow is advance payment if any document you have committed in advance amount of at the time of generation the next step in the system is advance payment of the same only after that advance payment you can proceed for invoice generation against that transaction so after advance payment the next step is invoicing which is again divided into generation and finalization after finalization an invoice is available for payment via cash bank on both after the payment of invoice the entire vendor invoice payment flow is completed we also saw the impact on registers and reports via voucher register report effects of ledger vendor wise sub ledger wise and also the account wise in the end we also understood payment process for PRS and ers after a doubt from the viewers we have also created a debit note against a vendor invoice which was outstanding for a payment and now the amount which is applicable for payment the same invoice can now be taken ahead for vendor invoice payment please enter any doubts or questions in the comment section which will help us clarify the doubts you can also contact web Express team for any more concerns doubts or business related queries to be resolved in web Express system further after this training session also we can close down the session in case we have no more doubts thank you for the attention thank you for the time looking forward to see you in the coming training sessions and also thank you