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Frequently asked questions
How do you make a document that has an electronic signature?
How do you make this information that was not in a digital format a computer-readable document for the user? "
"So the question is not only how can you get to an individual from an individual, but how can you get to an individual with a group of individuals. How do you get from one location and say let's go to this location and say let's go to that location. How do you get from, you know, some of the more traditional forms of information that you are used to seeing in a document or other forms. The ability to do that in a digital medium has been a huge challenge. I think we've done it, but there's some work that we have to do on the security side of that. And of course, there's the question of how do you protect it from being read by people that you're not intending to be able to actually read it? "
When asked to describe what he means by a "user-centric" approach to security, Bensley responds that "you're still in a situation where you are still talking about a lot of the security that is done by individuals, but we've done a very good job of making it a user-centric process. You're not going to be able to create a document or something on your own that you can give to an individual. You can't just open and copy over and then give it to somebody else. You still have to do the work of the document being created in the first place and the work of the document being delivered in a secure manner."
How to sign documents via email?
You can sign documents as well. Signing your document with the Office 365 email address is free; signing a document via email requires a minimum of 12 GB of free space on your Microsoft account.
What if I want to add a photo and personal information to the document?
You can add photos and personal information to any document.
Where is my personal information protected? Will Microsoft use it?
We protect your personal information using the latest encryption and a combination of technology and human intelligence. Microsoft has dedicated engineers who work across multiple data centers to help deliver our commitment of an online identity and security platform designed to keep all of your personal information safe and secure.
For more information about the security of your documents, see this page.
I don't have Microsoft Office 365, who can I use to sign my documents?
If you don't have Microsoft Office 365, there are many third-party services that offer the capability to sign documents. Some of these services include:
Do I need to use a third-party service to sign my documents?
You can also sign your documents yourself using the Office 365 sign-in tool, where you create an account, choose the documents you want to sign, and add the document(s) to your list of documents to digitally sign.
How do I upload a photo of myself to my document?
You can upload photos to your documents if you do not have any Microsoft Office 365. If you do have Microsoft Office 365, the Off...
How to get others to sign documents over email?
I'm sure these are simple and self explanatory but can someone help me get more people to sign my signature over email? I'm having trouble with that part of signing a document in email.
--L.
Hi L.,
You are not alone. We see this same problem, but for other reasons.
The problem comes from the fact that email clients don't always recognize a signature as such. The first email client that we tried recognized a signature as a document that would require the signature to be signed using the same email address as the document. That's how our clients would sign for us.
The second, and most common email client, didn't recognize it at all, and the email clients we were using wouldn't actually allow the person to be signed over email. The only way for the email client to recognize that a signature is required is for the person to send the document over email.
As a result, a lot of the time, when someone wants to sign a document over email, they find their signature on a sheet of paper in their inbox, or they are signed for by someone else, and they simply can't get this paper into the computer to sign it. It's not easy to get the signature into the computer, unless you copy the signature to another word file.
You might consider having someone else sign over email, or having your signature appear on the paper. This is an issue with both online and offline signatures, but there are some things you can do with the paper that will avoid this problem.
--L.
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