Create Templates, Bulk Send Documents and eSignature

Create templates, Bulk send documents and eSignature with signNow and increase your competition in the marketplace.

Nowadays businesses operating on the market are familiar with higher rivalry hazards. Regardless of whether they have unique providers and products it doesn’t assure a stunning success. The net profit can be achieved only if your internal operations are perfectly set up and also the workflow is efficient. And so the enterprises more frequently go in support of computer software that aspire to perform repetitive activities, giving time to the personnel to focus on some advanced upgrades.

When your organization incorporates putting your signature on documents with all the consumers, you will definitely start looking for the best progressive eSignature option. One of these is signNow - a unique program with many different features, which could be customized in your requirements. Your clients and companies can sign contracts, other and arrangements files online with less energy, time and expenditures invested. Employing the SigNow you can show just how much you worry about your clients, mainly because it can certainly make a number of organizations faster and more convenient.

Creating templates for your digital workflow. Bulk sending

When you upload a document to your signNow account, you can send it out for signature only once. Just like with paper-based signatures, once it is signed - it is final, you can't perform later changes in it.

This works perfectly fine with occasional documents or unique ones. But if you have a standard contract to be eSigned with every new client, or an invoice to be billed on a monthly basis - document of a one-time use will not be helpful at all. You would need templates instead.

Any document uploaded to signNow can be easily converted into a template: click More on this document and select Make Template.

Now, you can arrange fillable fields in the template and send it out for signature as many times as needed. Every recipient will get their own copy of the Template to sign.

Documents and Templates are stored in two separate folders:

Tip: If you know that the uploaded document will become typical in your business workflow, our recommendation would be to convert it into a template straight after its upload.

Bulk sending in signNow

Bulk Invite is a feature that allows sending the same document to multiple signers at the same time, while each signer gets their unique copy.

If you already have a list of bulk recipients, select the template to be sent, click More and then select Bulk Invite in the dropdown menu.

In the pop-up window, enter the emails of your signers. You can have as many recipients as you need. In the same pop-up window you can also:

• change the name of the document to be sent out;
• customize the subject of your eSigning invite and the accompanying message;
• select the folder where the signed copies will be stored once returned with eSignatures.

When you're ready with the list of bulk signers, click Send Bulk Invites.

Upon completion of the eSigning process, each signer will get an email with their own eSigned copy of the document, while the sender will receive all signed copies. In the example on the screenshot below we've chosen to keep all copies in the Archive.

Note that eSigning status ('Signed'), email of the signer and timing can be tracked in the most obvious way.

Bulk sending in signNow using CSV database

Clients' data is increasingly being kept in CSV databases, mostly because this is a universal form of data storage, compatible with most of software.

Here is a simplistic example of how clients' database in CSV looks like.

If you have a database in CSV, click CSV Upload in the Bulk sending window.

Then, all you need to do is select the column to export the emails from, then click Ok. You may skip the rest of the settings.

All emails will automatically appear in the list of signers. You may also choose to remove some of them manually at this stage. Once ready - click Send Bulk Invites.

If you are working with many clients in parallel and if you are sending them very much similar documents - Bulk Sending, especially in integration with CSV database, would save you hours of business time and will also guarantee timely eSigning of important documents.