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Driver bill format for Purchasing

hello and welcome to a brief overview of the money Ledger program for Canadian truck drivers in this video you'll see how you can easily keep track of all your business and personal expenses your revenue and your input taxes with this Ledger let's take a brief look at the screens and enter some transactions the screen you're looking at now is the monthly screen at the top left you can see that it's January and the bottom you can see there's one tab for every month on the left side of the screen in the yellow area is where you make your entries for all your income and expenses then on the right side of the screen being automatically populated are two summary statements the first summary statement is for all your business and personal income and expenses for the month and the second summary statement is business only scrolling down we see some other summaries we see an input tax summary for the month for your GST or HST collected paid net balance due we see all the different payment types that you're using and a total for each for the month you see transfers between accounts we see rece aables we also see unreconciled items and you use this when your paper statements come in the mail to reconcile The Ledger against your paper and we'll show you that in a minute okay another screen we have is a year-to DAT screen and these are also being populated for you A year-to Date business only a year-to DAT business and personal statement and four quarterly reports beneath each of these reports is also a summary for input taxes for the quarter collect paid and net balance due we see different payment type summary again gain and our quarterly transfers between accounts and finally we have our setup screen in a setup screen we have all of our expense categories which you can set up any way you like here to the right of the expense categories we have what's called split percentages so for example if you have a a heat bill for your home office and you want to expense 10% to trucking and 90% to personal you simply enter the ratios here any way you would like and then when you make your entry you use the split class and we'll show you that in the minute and that expense is divided that way for you it's the same with your meal expenses if you want your meal expenses to be 80% Trucking in 20% personal enter the ratios choose the split class when doing your entry and that math will get done for you automatically to the left of the expense categories are items to appear on a trucking financial statement so you have an item that you would like to appear on a trucking statement you simply check it off here if you don't want that item to show up when you're Trucking Financial you uncheck it okay top left we have our year and you can copy this program and change the year and use it for past year current year or future years you can put in the name of your truck if you like there you can put in all your different payment methods here and also you have your input tax names whatever you're using along with your tax rate you enter it there and your financial year so if your financial year starts in some other month in January you simply choose it here click submit and the program will be set up for you automatically and once you got your setup screen done the way you like it you click save and you're good to go okay let's do a few entries 3rd of January we have a Visa and it's for let's say Trucking and let's say it's for diesel fuel and it shell put in some kind of note there and $380 and then here of course you can just simply choose the tax that applies to you so if or no tax so let's say it's HS or GST and the tax total is put in there for you and if it's a different number than that you can just simply enter it manually and it'll be there for you okay the entry is done let's go to fourth of January something going into our savings account and it's uh Trucking and it's income and let's say it's a payment of some kind put in whatever notation you would like enter the tax that applies to it and you're all set to go and one other entry fth of January we have a you know visa and we have a split this time because it's a meal expense and we can say it's Denny's and it's $15 and there's our tax okay all set to go so on the right side you can see everything's being populated and showing net totals and calculating how much GST you have there and you can also see that you know we have three unreconciled items so when your paper statements come in mail you simply check it off here yeah got it I got it and if you have a US item you simply flag it as a us and later when you see your bank statement you can correct the amount there and then do a proper reconciliation by checking it there and now your Reconciliation Report shows zero everything's reconciled and you're good to go